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Home My WebLink AboutRFP Contract - Greater Impact Lawn Care - Lawn Maintenance and Mentorship Program1316 COUNTY-Cay BUILDING 227 W. JEFFERSON BOULEVARD Sourl i BEND. INDIANA 4 6601-1830 CITY OF SOUTjj BEND PETS BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS April 24, 2018 Dory Lantz Greater Impact Lawn Care 615 Cushing Street South Bend, IN 46616 RE: UP Contract Dear Mr. Lantz: PHONE 574/235-9251 FAX 574/ 2359171 The Board of Public Works, at its meeting held on April 24, 2018, approved the above referenced negotiated contract for the I.awn Maintenance and Mentorship Program in the amount not to exceed $20,000. Enclosed please find the original of the contract for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Patrick Sherman, Venues, Parks and Arts GARY A. GILOT SUZANNA M. FRITZBERc, D,IZABETti A. Mr" RADIK JAmFs A. MUELLER DIERESE J. DORAU City of South Bend, Indiana Contract for Services THIS AGREEMENT, made and entered into this 20'day of April 2018, by and between Greater Impact Lawn Care, 615 Cushing St. South Bend, IN 46616,, hereinafter call the "Contactor", and the Board of Public Works in the City of South Bend. WFINESSETH: That the Contractor agrees to perform lawn maintenance services as described in the Exhibit A below. DESCRIPTION: Lawn Maintenance and Mentorship Mowing Program BEGINNING DATE: June I't, 2018 ENDING DATE August 31 ", 2018 AMOUNT PER LOT: $30 per lot mowed, not to exceed $20,000 for contract period The total bid and selection of Contractor are those as received and accepted by the Board of Public Works on March 27t", 2018. Board of Public Works J-tl Gary Gilof u- Elizabeth Maradik James Mueller Therese Dorau Suzanna Ffitzberg Greater Impact Lawn Care Kory Lantz Exhibit A: 1. Necessary Specifications A. Prevailing Specifications: None B. Additions: 1. Work tobeperformed shall include furnishing all labor, services, materials, insurance, and equipment todeliver Lawn Care Services for various properties outlined omthe map attached hereto throughout the City ofSouth Bend. 2. Project to include all geographic property groups esoutlined lOcontract. a. Properties are grouped geographically, but there are nodefined boundaries for each division. b. Properties listed below in this document describes anticipated properties in program. There will be 114 properties, more or less. ' . c The Citv'resorvcsthe right toadd ordelete properties specified iothe proposal asrequirements change during the period ofthe contract. Prices for properties tobeadded from the contract will bemutually agreed upon bythe Owner and Contractor. 4. Lawn Care Services C. Prevailing Specifications: None 1. Total amount of contract not to exceed $20,000. 2. Cost per lawn mowed to equal $30.00 3. City and contractor will agree on terms for additional charges for removal of excess trash orother debris. 4. Contractor shall mow turf areas: a. Every 14 calendar days AND b, As needed according to seasonal growth or recent treatments applied so that turf areas do not grow in excess of six (inches), c. The City reserves the right to change the frequency based on the weather conditions, length of the grass, or special need, and will be provided (48) hours advance notice in event of additional mowing required, d. Mowing schedule will be from the first day in June, 2018 through the last day in August, 2018. 5. All areas will be finish mowed at three (3) inches in height. Areas where large riding mowers are not feasible must be mowed with push mowers. Area to be mowed include turf areas on parcel as well as turf areas between edge of road and property line. 6. Mowing shall be with a rotary mower. Mower blades will be sharp at all times to provide a quality cut. 7. Grass trimming must be performed around all poles, trees, sings, and along fence areas. 8. Edging must be performed along sidewalks and curbs. Edging can be performed with weed trimmer or edger. 9. Contractor shall mulch clippings into the lawn whenever conditions allow as long as no readily visible clumps remain on the grass surface 24 hours after mowing. Otherwise, Contractor shall distribute clumps of grass by mechanical blowing or by collecting and removing them. Mulched clippings shall not be left on sidewalks or streets. 10. Herbicide spraying shall be done to control weed and grass growth. This task shall be done to industry standards and in accordance to labeled guidelines. 11. The Contractor is expected to remove scattered debris, litter and limbs prior to mowing, excluding material that has been illegally dumped. Contractor must notify Owner with location of illegally dumped material. 12. The Contractor is responsible for removing from each site and properly disposing of all tree limbs of six (6) inch diameter and below, 13. The Owner shall be responsible for hauling limbs larger thian six (6) inches in diameter from all areas. Contractor much notify Owner with location of limbs larger than six (6) inches diameter. 14. All mulched areas, including tree rings, must not be damaged from mowing operations. Damage to mulched areas must be repaired immediately. 15. The contractor shall avoid mowing under extremely wet conditions where heavy equipment could rut the soil. 1:6. Contractor will ensure that all employees wear identifying shirt and hi-vis vest at all times while present on properties, 17. The Owner shall be able to request additional services related to the care and maintenance of the established properties at an additional cost as agreed upon between Owner and Contractor. 5. Mentorship Program E. Prevailing Specifications. None F. Additions: 1. Contractor will ensure all youth employees that require a work permit have obtained one. 2. Contractor will make "good faith" effort to create a diverse work force to include race, ethnicity, and gender and be able to document policy. 3. Contractor will provide set of goals for the mentorship aspect of the program. 4. Contractor will incorporate the use of a short survey provide by the City at specified points during the contract period to include the beginning, halfway through, and the end. 5. The City reserves the right to change aspects of the mentorship program or add or remove reporting requirements. 6. Contractor will use a minimum of $10.10 for the wage of mentored employees to match minimum wage used by the City of South Bend. Parcel ID Property Address 018-1031-1372 505 Blaine 018-1031-1371 507 Blaine 018-1031-1370 511 Blaine 018-1036-1589 513 Blaine 018-1032-1392 516 Blaine 018-1036-1588 517 Blaine 018-1036-1587 519 Blaine 018-1036-1586 521 Blaine 018-1035-1519 528 Blaine 018-1036-1579 529 Blaine 018-1036-1578 533 Blaine 018-1035-1517 536 Blaine 1.018-1035-1513 606 Blaine 018-1036-1571 607 Blaine 018-1035-1514 608 Blaine 018-1035-1511 614 Blaine 018-1034-1489 421 Sherman 018-1034-1486 429 Sherman 018-1034-1493 430 Sherman 018-1034-1482 503 Sherman 018-1034-1484 508 Sherman 018-1034-1479 516 Sherman 018-1034-1478 520 Sherman 018-1034-1477 522 Sherman 018-1034-1473 526 Sherman 018-1032-1422 414 Allen 018-103-1419 424 Allen 018-1032-1402 429 alien 018-1032-1400 435 Allen 018-1032-1410 1109 Birner 018-1033-1438 1110 Birner 018-1032-1409 1113 Birner 018-1033-1436 1118 Birner 018-1032-1406 1125 Birner 018-1028-1233 819 Oak 018-1029-1275 912 Oak 018-1033-1424 018-1032-1378 018-1032-1387 018-1032-1386 018-1032-1394 018-1032-128201 018-1032-1393 018-1030-1331 Parcel ID 018-1030-1314 018-1028-1239 018-1030-1340 018-1030-1305 018-1034-1470. 018-1036-1563 018-1036-1562 Parcel ID 018-1074-3129 018-1074-3109 018-1074-3127 018-1074-3126 018-1074-3124 018-1074-3122 018-1074-3118 018-1074-3103 018-1075-3149 018-1075-3148 018-1075-3163 018-1075-3141 018-1075-3155 018-1075-3152 018-1085-3603 018-1085-3602 018-1085-3601 018-1068-2895 018-1068-2894 018-1070-2969 018-1070-2986 018-1070-2966 414 Laprte 434 Laporte 1117 Harvey 1121 Harvey 1132 Harvey 1133 Harvey 1136 Harvey 1006 Fuerbringer Only Lot corner Laporte & Blaine Youth Mowing LWW South Property Address 429 Harrison 324 Cottage Grove 411 Cottage Grove 1012 Lincolnway West 1020 Lincolnway West 1136 Lincolnway West 1202 Lincolnway West Youth Mowing LLW North Property Address 616 Sherman 619 Sherman 622 Sherman 630 Sherman 632 Sherman 702 Sherman 716 Sherman 721 Sherman 729 Sherman 737 Sherman 744 Sherman 801 Sherman 802 Sherman 814 Sherman 912 Sherman 914 Sherman 918 Sherman 630 Harrison 632 Harrison 701 Harrison 714 Harrison 715 Harrison 018-1070-2965 717 Harrison 018-1070-2964 719 Harrison 018-1070-2962 727 Harrison 018-1070-2977 740 Harrison 018-1070-2976 744 Harrison 018-1072-3046 809 Harrison 018-1072-3062 816 Harrison 018-1072-3042 823 Harrison 018-1072-3065 913 Van Buren 018-1068-290501 913 Lincolnway West 018-1074-3131 1021 Lincolnway West Youth Mowing Western Ave Parcel ID Property Address 018-4059-2159 110 Kentucky 018-4063-2360 131 Kentucky 018-4063-2356 131 Kentucky 018-4060-2205 221 Kentucky 018-4060-2208 225 Kentucky 018-4060-2209 226 Kentucky 018-4060-2217 309 Kentucky 018-4060-2220 313 Kentucky 018-4063-2326 101 Iowa 018-4063-2327 102 Iowa 018-4063-2330 105 Iowa 018-4063-2355 130 Iowa 018-4063-2358 133 Iowa 018=4063-2359 134 Iowa 018-4060-2204 222 Iowa 018-4059-2153 3116 Washington 018-4063-2325 3316 Washington 018-4063-2370 3305 Jefferson 018-4064-2387 117 Lake 018-4063-2341 118 Lake 018-4064-2390 121 Lake 018-4061-2240 205 lake 018-4059-2163 117 Dundee 018-4059-2166 123 Dundee 018-4059-2169 123 Dundee 018-4059-2172 125 Dundee 018-4056-2057 221 Dundee 018-4056-2061 301 Dundee 018-4056-2059 301 Dundee 018-3061-235104 812 Oliver plow Ct. Memorial area only BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 04/1812018 Name Patrick Sherman Department VPA BPW Date 04/24/2018 Phone Extension 5601 Required Prior to Submittal to Board Legal Attorney Name Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Z Michael Schmiidt Check the Appropriate Item Type — Required forAll Submissions El Agreement H Contract ❑ Proposal Award El Addendum Professional Services El Resolution DI Bid Opening E Bid Award E] Req. to Advertise Title Sheet F-1 Quote Opening F] Quote Award F-1 Change Order No. F-1 C/O & FGA No. F-1 PGA El Ease/Encroach. F-1 Traffic Control n Other: Company or Vendor Name Greater Impact Lawn Care New Vendor El Yes 0 No El If Yes, Approved by Purchasing M�BE'ANBE Contractor F-1 MBE F] WBE MBENVBE Contractor RequestedF-1 NoE] Yes NameofCompany— Project Name 2018 �LAWN MAINTENANCE & MENTORSHIP PROGRAM Project Number 1048-2018 Fundiing Source 1 61 -PROP Account No. 201-1101-452-39.89 Amount Not to Exceed $20,000.00 Terms of Contract June 1st 2018 through, August 31st 2018 Purpose/Description Providinq mentorship through lawn maintenance employment. Requiired Contractor's Certification Form Attached (Non - Collusion, Non-Discdrnination, Non -Debarment, E-Verify, Iran, etc.) -----_JReqyLireq..For Change Orders Only Amount of ❑ Increase $ El Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original n F-1 El n n n