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HomeMy WebLinkAboutOpening of Quotations - Organic Resources Facility Flagpole and Installation Services - Flags International IncPROJECT NAME: Organic Resources Facility — Flagpole and Installation Services PROJECT NO. n1a QUO�TESDUE April24,2018 (Must be completed for all quotes. Please type or print) Date: Firm: Address: q.5 'M6 Ki 'V L e 'i / q�54( 6 71 City/State/Zip: Telephone Number: (5�)q ,X,60 LA /I Agent of Bidder (if Applicable), Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Organic Resources Facility - Flagpole and Installation Services the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend. Department of Public Works and dated -April 13, 2018 1 . for the sum of (enter the Total Quote as shown on the Proposal) re) A IL"fifo I, �"-h '�['_Vclj ffA-'�xzo ell., it, i-V -7-40' (s 97&00 (Enter Sum of Total Quote plus Alternates /shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate at ach ent. By ­ . - (Printsamof Person Signing) F-11411034 211-111111914 The above quote is accepted this day of Subject to the following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member James A. Mueller, Member Suzanna M. Fritzberg, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk Rill Version 10/18/2016 Page - 1 Public Works Quote Organic Resources Facility — Flagpole and Installation PROJECT NAME Services PROJECT NO. n/a *_lUOTES DUE —April 24,2018 Item No., Description Quantity Unit Unit Price Total Amount Flagpole and Foundation Lump $ 094,60 Materials and Installation Services Sum q 6 Total Amount of Quote $ 1j-7gZ"o 0 Item No. Description Quanti!y_ Unit Unit Price Total Amount Electrical and Lighting Lump $ Materials and Installation Services Sum Total Amount of Quote $ This quotation work is divisible. Contractors submitting a bid may provide pricing for Base Division A, Base Division B, or both. Selection of Contractor(s) shall be based on the lowest, responsive, responsible bidder for each Base Division. Firm: r L41 -(Tk d /M 61 IV tz 114 C_ Address: 1060 Mc /Z,-Jl-c; r. w City/State/Zip: Q_5_�_coo /,j Telephone Number: Fax Number: _('M ) 67y.,512Y By (Printed Name of Person Signing) Version 10118/2016 Page - 2 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF 1 td1 as 14 rJ .__..._.._. ) ) SS: 50d COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 10118/2016 Page - 3 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- Version 10/18/2016 Page - 4 Public Works Quote 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this / I day of 4e&L 2016 Contractor/Bidder (Firm) ,tUtt1 s u � i t d rl1rrr!!� `'`��`\\` •' ��/ Si nature of Contrac orl idder Kr Its Agent = uJ '. Printed Name and Title ��!!/1111ffIIIS tit `, 0 Subscribed and sworn to before me As day of APY! 1 , 2017 My Commission Expires Notary Public County of Residence V J 6� Version 10/18/2016 Page - 5 Public Works Quote eL �74,6'745425 Fam 571 674-51M I OR,* N1cKkJvv ��4!,hmay, Osceoht, IN 46510 Wednesday, April 18, 2018 Mr. Jacob M. Klosinski, PE City of South Bend Environmental. Set -vices 3113 Riverside Drive South Bend, IN 46628 Dear Mr. Klosinski: Thank you for your request for a service and price proposal on the purchase and installation of a flagpole for the South Bend Organic Resource Facility. The purchase of a flagpole is a significant expenditure and may represent a once in a lifetime investment. As in other products and services, there are many considerations and variations that are not readily apparent to the customer not well versed in the purchase of flagpoles. Therefore, making the right decision based on a balance of price, quality and service is very important and potentially difficult, Our Commitment to You: 1. To provide expertise. 2. To provide informed and objective advice, 3. To be responsive to your needs. 4. To provide competitive prices. S. To provide the best value (the lowest price is not always the lowest cost). Our goal is not focused on "making the sale". More importantly, we want to assist the customer in making the decision that is "right" for the customer - considering quality, price and long-term service. There are varying levels of quality and service. We take pride in providing the highest quality flagpoles and customer service. We have: carefully selected the manufacturer of our flagpoles based on years of experience in installation, maintenance and "after sales" service. We can demonstrate to you the difference in quality. The lowest price is not always the lowest cost. To accomplish these goals, we will take the time to understand your situation, preferences and needs. Specifications- 1. See Attachment A Mr. Jacob Klosinski Wednesday, April 18, 2018 Page 2 Notes: 1. We have this quote based on the specifications provided. However, there are many variations and options available. 2. The options listed have varying degrees of benefit associated with them. It may be useful to discuss the options before a decision is made. 3. Installation generally requires a two to four week lead-time. 4. Installation of the pole is critical. To the untrained observer, improper installation cannot be detected! Improper installation can create both short-term and long-term safety issues. You can be assured of the expertise and care needed for proper installation when you select Flags International®. Terms: I. Price quotes are valid for 30 days. 2. This is a special order flagpole. We will require a valid city purchase order prior to our ordering of the flagpole. 3. Lead-time to receive this special order flagpole is 2-3 weeks. We will schedule to install the foundation when we are given the ship date of the flagpole. 4. City of South Bend terms are Net 30 Days. Warranties: I . The manufacturer provides a one-year limited warranty on flagpole materials and workmanship. Improper installation can void this warranty. 2. Installations by Flags International° include a one-year limited warranty on the stability of the flagpole installation. Understandably, this warranty does not cover situations caused by human intervention (e.g., significant displacement of earth around the flagpole foundation, striking the flagpole with a vehicle, etc.), nor does it cover acts of nature (e.g., lightning strikes, wind conditions exceeding those shown in the wind speed chart, erosion, rising ground water, etc.). If we may provide additional information or clarification, please do not hesitate to contact me. Sincerely, r David S. Aker Attachment A enclosed Attachment B enclosed Attachment A (page 1 of 2) April 18, 2018 City of South Bend, IN RE: Organic Resource Facility Department of Public Works Model Specifications: Exposed Height Base Diameter Wall Thickness Sections Finish [1] Halyard Truck [2] Finial Flash Collar Price: List Price 2 AdditionaI Pairs Stainless Flag Snaps & Covers Municipal Discount Freight Estimated Installation [3] Sales Tax (with tax exempt certificate) Total Flag Size Maximum Wind Speed - Nylon Flag Options/Upgrades: Heavy Duty Flash Collar [4] ESR40C82SAT 40 feet 8 inch 0.156 inch Two Satin Brushed External Cast Ball/Truck See Truck Spun Aluminum $ 3,138.00 $ 42.00 $ (318.00) $ 270.00 $ 1,650.00 Exempt $ 4,782.00 96 Sq Feet 100+ m.p.h. The footnotes on page 2 are an integral part of this service and price proposal. Quoted by Flags International - Osceola, Indiana April 18, 2018 Attachment A (page 2 of 2) FOOTNOTES: [ 1 ] The satin brushed finish is quoted per bid request. [2] The heavy duty combination cast ball/truck assembly provides a special appearance and is more durable. This truck includes dual sealed bearings (unique to this manufacturer). Recommended for long term durability. [3] The estimate is subject to actual circumstances encountered upon installation as well as all provisions of the installation agreement. [4] The Heavy Duty Cast Collar is more resistant to damage. Recommended for "public areas". COMMENTS: A) This is a special order flagpole requiring a non-refundable deposit. B) Permits, code compliance and/or similar requirements are the responsibility of the customer. C) Installation of this pole requires an unobstructed S' depth of undisturbed soil. Please Note: a) Execution of Flags International's standard installation agreement is required. b) The provisions of this quote and Flags International standard installation agreement take precedence over provisions of any other contract that may seem to contradict or conflict with the provisions of this quote or Flags International standard installation agreement, whether that contract was previously or subsequently executed, c) Flags International does not accept any contract with a retainage provision. Quoted by Flags International - Osceola, Indiana