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HomeMy WebLinkAboutOpening of Proposals - Building Cleaning Services for the City of SB VPAA ) a eri u,',,(,'wA.sTzR G"kan,, ServiceMaster Commercial Cleaning by G & I Enterprises LLC 1920 S. Michigan Street, South Bend, IN 46613 Tel (85,5) 805-2569 www.svmbygandi,com F.Al a In 1 1 WIM11 Contents Company Information Accounts (Current) Accounts (Cancelations) Pricing Sheet/Bid Forms Sample Invoice Uniforms Proof ofInsurance 6 0 R1 FN X 11 12 13 Non Collusion, non-discrimination form 14 Company legal full name and location of -corporate headquarters G & I Enterprises LLC Dba ServiceMaster Commercial Cleaning by G & I Enterprises 1920 S Michigan St South Bend, IN 46613 Company Profile ServiceMaster Commercial Cleaning by G & I Enterprises has been in business for over six years and was started in October 2011 by Co -Owners Glenn Williams and Ida Mincy- Williams. ServiceMaster Commercial Cleaning by G & I Enterprises is part of a global network of more than 4,500 franchises around the world which has been in the cleaning and disaster restoration business for more than half a century. We help you get clean and stay that way, at work and at home. As an independent ServiceMaster Clean business we pledge to uphold the high standards of the organization, promising to do the job right or do it over. Our service is prompt and the work is done to your satisfaction. ServiceMaster Clean by G & I Enterprises recently earned, for the second year in a row, the prestigious Achiever Award, which is given to top performing franchisees in ServiceMaster Clean. "We have a great team of employees who are passionate about providing great service, and they've helped us grow to where we are today." Vision To be the leading provider of essential services through empowered people, world -class customer service and convenient mobile access. Mission To improve customer experience and retention, while reducing our cost to serve and increasing our investment in growth. )I- Glenn Williams: Glenn is a lifetime resident of South Bend, IN and graduated from ServiceMaster University Business Services Academy in Memphis, TN in December 2011. He brings with him over 32 years of management and leadership experience from the Laborers International Union of North America Local 645 where he retired as Business Manager/Secretary Treasurer in 2009. He holds an Associate Degree from Southwestern Michigan College. Glenn is past national President of LIUNA African American Caucus, past President of the Michiana African American Chamber of Commerce, a member of the Martin Luther King Senior Men's group and an Associate Minister at his local church. Glenn is involved in many civic and community organizations. Ida Mincy-Williams: Ida was born and raised in South Bend, Indiana and became a ServiceMaster franchise owner in October of 2011. She graduated from the ServiceMaster University Business Services Academy in Memphis, TN in December 2011. She retired from AM General Corporation in November 2013 bringing with her 30 years of business organizational leadership experience in the areas of Quality Control, Manufacturing Engineering and Manufacturing. She served as past President and member of the board of the River Bend Chapter IAAP (International Association of Administrative Professionals) for four years. She is one of the founding members of the former mentoring organization Ladies of Distinction, and was very instrumental in the reorganization of the South Bend Chapter of Indiana Black Expo. She is involved in many civic and community organizations and is very active in her local church. Ida holds a Bachelor's degree from Indiana University South Bend and is a graduate of Leadership South Bend/Mishawaka Class 28. -3 I .1 (D 0 mo a) (D cu m (n co c rn ti 0 0 CU a) U� m U) U— cn (D -co 4- CZ CL =3 :Z m CO Accounts (Current) Name Start Date Years Serviced GW Berkheimer Co. 11/1/2011 6.6 Gordon Food Services 11/1/2011 6.6 Buckeye Partners 11/1/2011 6.6 AWS/Benchmark 8/6/2012 5.8 Millennium Machinery 11/7/2012 5.5 McDonald Play Place LWW 4/28/2013 5 McDonald's Playplace Granger 4/29/2013 5 McDonald's Playplace Lapaz 4/30/2013 5 Terminix 7/26/2013 4.9 Morris Performing Arts Center 11/1/2013 4.5 Fed Ex - Michigan City 5/1/2014 3.11 Fed Ex Express - South Bend 6/2/2014 3.10 Fed Ex Ground - South Bend 8/1/2014 3.8 Fed Ex Smart Post - Indianapolis 10/18/2014 3.6 MTI 1 2/25/2015 3.2 American Iced Cross - Indianapolis 3/1/2015 3.1 East Bank Office Center 6/30/2015 2.10 Fed Ex Express - Indianapolis 10/8/2015 2.6 MTI 2 3/4/2016 2.1 United Ground Express 7/18/2016 1.9 Midwest Sales & Service, Inc 7/28/2016 1.9 Wells Fargo Mishwaka 10/4/2016 1.6 Westside Tractor Sales 2/13/2017 1.4 KOA Campgrounds 4/14/2017 1.0 Fed Ex Freight 5/22/2017 11 months Fed Ex - New Haven, IN 6/1/2017 10 months Tech Data Corporation 11/17/2017 5 months Notre Dame Federal Credit Union (9 Branch locations) 2/1/2018 3 months Fed Ex Indianapolis (Morris St.) 3/1/2018 2 months Accounts (Cancellations) Name American Red Cross - South Bend Duneland Dialysis - Michigan City Everest Campus Central, LLC ICE Athletic Center Morris Animal Clinic 7 �.- Morris• M " Leighton Event Service ■ Cleaning P+escrip� Amount Full Cleaning $870 Add Event Attendant. $75 By Area; Grand Lobby (Main floor) & Box Office Restrooms $60 Grand Lobby (Mezzanine) Mezzanine Restrooms Rotunda $100 Lounge & Restrooms $95 Auditorium (Lower Level) $165 Auditorium (all Upper Lever $185 Auditorium (Mezz & 1st Balcony Only) $95 Auditorium (2n, & P Balcony) $90 3 Star Dressing Rooms $65 Dressing Roams (Lower Lever $125 Rock & Roll Event $135 (Extra Charge) z� Date Date Morri's Center Complex Administration Office 114 M-M Description Amount Full Cleaning Trash, restroorn, vacuum and dust $110 Extras: Clean Windows $125 (Front Doors inside & Out) Janitorial Service Per Call $20/hr per person Stock product for events $40 per event day Morris Center Complex Pallais Royale Description Amount Full Cleaning (Includes Event Attendant) $475 Extras: Room Turnover $95 Janitorial Service Per Call $20/hir per person Extended Event Time $75 —/0, S -I a eylev i c emA smw Cleaw,,', The cdeon you expect. The service yoo serve, Description Date: April 23, 2018 INVOICE# 100 To The City of South Bend Venues, Parks & Arts Payment Terms Due Date r /Ol 0 4 it: i 1-4e Malke all checks payable to ServiceMasfer Commercial Cleaning Thank you for your business! Amount ServiceMasfer Commercial Cleaning 1920 S. Michigan Street Phone: 574-703-3303 - fl, Housekeepers: After-hours production workers wear the, teal ServiceMaster Clean T-shirt or a ServiceMaister Clean smock. Navy blue pants, jeans or shorts ILis " If you have been furnished with a ServiceMoster uniform, you are required, tc wear it while on the client's premises. A neat and clean appearance is necessary when reporting to work, " Teal ServiceMaster Clean T-shirt, ServiceMaster Clean smock or light blue poplin. Navy blue pants. Solid maroon Servicefaster Clean branded polo shirt or Royal blue sports MIE am _ . 1 ® A� ,D CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDNYYY) 10I0212D17 THIS CERTIFICATE IS ISSUED AS MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Laven Insurance Agency Inc. P. O. Box 2379 SOUTH SEND IN 46680 CONTACT Susan Thompson NAME: PHONN EW, (574) 291-5510 FAX No; (574) 291-8505 E-MAIL suet@laveninsurance.com ADDRESS: INSURER(S AFFORDING COVERAGE NAIL ff INSURERA: Society Insurance 15261 INSURED G & € Enterprises, LLC, DBA: ServiceMaster Commercial Cleaning by G & I Enterprises; ServiceMaster Professionals 1920 South Michigan Street South Bend IN 46613 INSURER B : INSURER G: INSURER D : INSURER E : INSURER F : rnVFRAr_FC rFRTIFIr.ATF NIIMRFR- 17-18 Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1LTR TYPE OF INSURANCE ADDLISUBR INSD WVD POLICYNUMBER EFF MMIDDYNYYY MM1DOnYYv LIMITS A X COMMERCIAL GENERAL LIAB€LITY CLAIMS -MADE OCCUR CBP543183-6 10/01/2017 10101/2018 EACH OCCURRENCE $ 1,000,000 DAMAGE TO PREM SES EaEoccuMYEr erica g 100,000 MED EXP Any one person $ 5,000 PERSONAL&ADVINJURY S 1,000,000 GEN'LAGGREGATE LiMITAPPLIES PER: X POLICY � JEC ❑ LOG JECT OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS-COMPIOPAGG s 2,000,000 Employment Practices $ 5,000 q AUTOMOBILE LIABILITY X ANYAUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED �/ NON -OWNED X AUTOS ONLY AUTOS ONLY CAP543184-6 10/01/2017 10/01/2018 C�fi3N€9 .SINGLE LIMIT Ea acciders€ s 1,000,000 BODILY INJURY (Per person) s BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ Uninsured/Underinsured r. 1,000,000 A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE UXL543186-6 10/01/2017 10/01/2018 EACHOCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 DED X RETENTION S 0 $ p` WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE OFFICEWMEMBERLXCLUDEO? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA WC543185-6 1010112D17 1DID112016 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ SDO,DOD E.L. DISEASE - EA EMPLOYEE $ 500,000 E.L. DISEASE- POUCY LIMIT 600.000 $ DESCRIPTION OF OPERATIONS! LOCATIONS rVEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached If morespace Is required) n, r, _w unr mem CAr, CE I ATInN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of South Bend Venues, Parks & Arts ACCORDANCE WITH THE POLICY PROVISIONS. 211 N Michigan Street AUTHORIZED REPRESENTATIVE South Bend IN 46601,E V 1tIt55-LU10 AL.UMU UUrcrUMAI IUrY. flu r UHM rijuvivvu. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD -J3 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to - time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's - '141- documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hir( tenrre, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not .,, / 5 - use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this �� day of �, 20 ServiceMaster Commercial Cleaning by G & I Ent. Contractor/ (Firm) Signa ure o Contrac of/Bidder or Its Agent e Owner, �r"4� Printe Name and Title Subscribed and sworn to before me this JrUAay 1 l� My Commission Expires 0� Pubic County of Residence EIA MELT SA S. CARTFAux tJosM0 coup } ;�i MY Cor+�m13WM Fbires "" May 4, 2023 A H I G H ICY M OTIVATE D E)crE N S 10 YO U R STAFF' Our people® Our passion. At ServiceMaster Clean, our personnel work as an extension of your staff, taking pride in the job and completing your task list the way you like, every time. We are commiitted to monitoring each project's progress, ensuringyour satisfaction and fueling a continuous cycle of performance improvement. One of our most important tools isn't a piece of equipment —it's communication. Constant accessibility and communication ensure that we understand your business' unique cleaning needs. On -site supervisors frequently and closely monitor the quality of our work to make sure your task list is completed the same way every time. Our comprehensive screening process ensures your business will be serviced by the most trustworthy and qualified people. Superior results and commitment to customers are recognized and actively encouraged through incentive and award programs. Training is always ongoing and our training methods themselves are also under constant development as we take advantage of the latest innovations to keep your business looking its best. COMMUMCATION ServiceMaster Clean promotes active communication with our customers, clarifying your cleaning needs and providing a degree of responsiveness unparalleled in the industry. On -site job togs provide ongoing documentation of your requests and our responses. Regular inspections ensure the highest level of clean and provide constant feedback. Our professionals are easily accessible should a special need arise. ourpeople, ourprograins. 'Your business looking its best., For ILoca� Servk.,e CaH �355­805­2569 10 2013 ServiceMaster Clean. AUI rights reserved. )S'OPS-0513 ic STEI? ordinary tasks. extraordinaty service.' Clean 0 ERY DAY YOUR BUSINESS WILL LOOK ITS MEW. What we offer. Count on ServiceMaster CleanO to enhance your image and provide a healthy, well -kept working environment. For over 50 years, we have developed the most effective methods and products to service all types of buildings including offices, research facilities, hotels, retail stores, hospitals, public entertainment venues, schools and even the airline industry. In fact, over loo,000 organizations trust ServiceMaster Clean to keep their facilities looking great every day. Whatever your service or scheduling needs, we can tailor a janitorial service plan just foryou. The ServiceM,aster Clean edge, Our teams are handpicked for their positive attitudes and commitment to doing the job right the first time. We monitor each project's progress, ensuring your satisfaction and fueling a continuous cycle of performance improvement. Plus, our local businesses are backed by national resources. If specialized needs occur, we have experts in pest control, landscape management, furniture restoration and more, standing by. At ServiceMaster Clean we are resutts-driven, aiming to consistently do our job right and striving to make your job hassle -free, in addition to being committed to your satisfaction, we're also available 24/7. If we don't meet your expectations the first time, we'll work to correct it immediately. Let us make a customized cleaning plan foryou. BEYOND GIRDIWARY TASKS After getting to know your unique needs, we will customize our services to make sure your facility looks and runs great. Our tasks may include: Cleaning, sanitizing and restocking in restrooms Detailed cleaning of high -use areas Carpet vacuuming, deep cleaning and stain removal Caring for hard -surface floors Office system cleaning Window washing Nearly any other cleaning you want For -'A service calt. ,85r - 2;69 0 2wo SewiceMaster Man. AH rights reserved. )SMWOS-0909