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HomeMy WebLinkAboutOpening of Bids - Spec C - One or More 2018 or Newer Full Size Cargo Vans - Jordan FordBID/PROPOSAL CITY OF SOUTH BEND BID NAME Spec C — One (1) or More 2018 or Newer Full Size Cargo Vans FOR BIDS DUE April 24,2018 at 9:30 a.m. PFAM. Description Year/Make/Model Unit Price MEDIUM ROOF CARGO VAN 2018 FORD TRANSIT WITH RACKS & BINS :$ 26,895.00 EAC I Alternateg Description Cost Total I Bi-Fuel $ 11,649-00 $ 11,649.00 EACI 2 Roof mounted light bar with controller Federal signal 5 3 " Legend LPX or equal along with four corner Federal $2971.00 $2971.00 EACH signal LED strobe lights 416500 or equal. Estimated number of days for delivery from award 125 date. Bidder (Firm): JORDAN FORD Address: 609 E. JEFFERSON BT,VD_ City/state/zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981 X317 BOARD OF PUBLIC WORKS Fax Number: 574/254-2777 By a_ikT,-C (signature) 14 DEBRA STARKWEATHER (Printed Name) -COMMERCIAL FLEET SALES MANAGER (Title) Gary A, Gilot, President David P. Relos, Member James Mueller, Member 15 Elizabeth A. Maradik, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk CITY OF SOUTH BEND, INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND "160 NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME Spec C — One (1) or More 2018 or Newer Full Size Cargo Vans FOR BIDS DUE April 24, 2018 at 9:30 a.m. Bidder Date: APRIL 24, 2018 (Firm): JORDAN FORD .. ................ . Address: 609 E. JEFFERSON ELVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: (574 ) 259-1981 EXT 317 Agent of Bidder (if Applicable): N/A When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA_ ) SS: ST JOSEPH COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: I . Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. 4 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended fi-oni time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a pet -son identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Wi Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 24TH day of APRIL 20 18 JORDAN FORD Contractor/Bidder (Firm) I 10 ,h-f,tL,� A - Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER Printed Name and Title Subscribed and sworn to before me this 24TH day of APRIL 20 18 My Commission Expires "AAA el L kAL Notary Public 0 X U County of Residence 1�k - 6 b ('F I V� WHITNEY R. PYLE, Notary Public County of St. Joseph, State of Indiana My Commission Expires 01/0912021 (To be conipletedon1jP by ContractorslBidders clahning to be a "local Indiana business "pursuant to I.0 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana bits iness " refers to any of thefollowing: (1) A business i4,hose principal place of business is located in an affected counry. (2) A business thatpto�s a tnqjorio� of its payroll (in dollar volutne) to residents of affected counties. (3) A business that einploys residents of affected counties as a inajority of its einployees. (4) A business that inakes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive econoinic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or thefollowing counties located adjacent to St. Joseph County: Elkhart County, Marshall Couni)� Starke County and LaPorte Counly There are thefollowing price preferences,for supplies purchasedfiroin a local Indiana business: * 5%for a purchase expected by the purchasing agency to be less than $50, 000 * 3%for apurchase expected by the purchasing agency to beat least $50, 000 but less than $100 000, * I%Jor apurchasee, �peeled by thepurchasing agency to be at least $100,000. Date: APRIL 24, 2018 Pursuant to I.C. 36-1-12-22, JORDAN FORD preference for Project FULL SIZE CARGO VANS (Project 4 South Bend, St. Joseph County, Indiana. claims a local Indiana business Sp C C ) located within the City of The location of the principal place of business is 609 E JEFFERSON, MISHAWAKA, IN 46545; (4dflress) St. Joseph County, Indiana F-1 The following county located adjacent to St. Joseph County, Indiana: The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. [X1 The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPL YING SUPPOR TING PA YROLL RECORDS, BIDDER SHALL REDA CTALL SOCIAL SECURITYNUMBERS Dated this -24TH d of APRIL 20 18 JORDAN FORD Contractor/Bidder (Firm) 46i-Ac A W-,( a I eu�-- S' nature of Contractor/Bidder or Its Agent ABRA STARKWEATHER D COMMERCIAL FLEET SALES MANAGER Printed Name and Title I a a Conforms with The American Institute of Architects AIA Document 310 Bid Bond CONTRACTOR: SURETY: (Neunc, (Mame, legalstatirs andpiIncilyedplave of bnshmvs) Jordan Automotive Group dba Jordan Ford The Hanover Insurance Company 609 E, Jefferson Boulevard 440 Lincoln Street This docurnent has Important legal consequences. Consultation Mishawaka, IN 46545 Worcester, MA 0,1653 with an attorney Is encouraged with respect to Its completion or OWNER: modification, (Nanic, legalsialiesandadciress) Any singular reference to City of South, Bend Contractor, Surety, owner or other party shWI be considered 13th Floor, County -City Building, Room 1316, 227 West Jefferson plural where applicable. South Bend, IN 46601 BONDAMOUNT: $ 10% Ten Percent of Amount Bid PROJECT: (Name, locallon or address, and Ilrqlect number, ifai�i) Spec C - One (1) or More, 20,118 or Newer, Full Size Cargo Vans The Contractor and Stirety are bound to the Owner in tile imoont sot forili above. for the payment of which tile Contractor and Surety bind flicinscives. their heirs, executors, administrators, successors and assigns, jointly and severally, as provided hercin, Tile conditions ofillis Bond are such that if the Owner accepts tile bid of the Contractor wilhin the tinic specified in flic bid docurnents, or within such tinic period as inav be agreed to by tile 0%viter and Contractor, and tile Contractor either (1) enters into a contract %vith tile OWricr in accordance with tile terms of such bid, and gives such bond or bonds as may be specified in tile bidding or Contract Documents, with a surety admitted in thejurisdiction of the 11rqjeet and otherivise acceptable to iho 0%vner, for tile faithful performance of such Contract and for hio prompt paynicjit of labor and material furnished in lite prosecution thereof; or (2) pays to tile Owner the difference, not to exceed the amount of this Bond, W%veon tile amount specified in said bid and such larger aniount for which the Omicr may in good faith contractwilli anollier party to peribrin (lie %vork- covered by said bid, then this obligation sliall be null and void, otbeovise to remain in full lbree and ell'ect. The Surety hereby Nvaives any notice ol'an agreement ix-Aween the Oivncr and Contractor to extend the lime, in which tile Owner may accept the bid. 1Vaiver ol'nolice ky (lie Surc�y shall not apply to any extension exceeding sixty (60), days in (lie aggregate beyond the (fine I'or acceplame ofbidsspeci lied in tile bid doutinients, and tile Owner and Contractor sliall oblain tile Surety's consent for an extension beyond six(v (60�) days. If iiiis Bond is issued in connection witli a s ubcon tractor's bid ton Contractor, the Wrin Contractor in fliis Bond shell be doorned to be Subcontractor ond the lorm Owner sliall be doomed to be Contractor. WIlen (Iiis Dond has been lin'llished to (�oinply with astalulory orollier legal requirement in tile location ofthe Projcct� any provision it) this Bond conflicting with said statutory or legal requirement shall be deeniedi deleled herellrota and provisions conl'onning to such statutory or other legal requirement shall be deemed incorporalod licrein, When so furnished, lite intent is that this Bond shall be cons;trued as a slatutory bond and not as a common law bond. Signed and scaled this 24th day of April, 2018 0-j\L�A_ bjcl_,4� A-c t,o _ D Charissa L). Lecuyer Jordan Automotive Group dba Jordan Ford (Ptincipal) (Soal) By: a,­(*-�A_ The Hanover Insurance Company By: (Tn1o)Chrjft)M. Brail�e Atto,rney-i n -Fact Surety Phone No. 508-853-7200 S-00541AS, $110 THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS INSURANCE COMPANY OF AMERICA POINER OF ATTORNEY THIS Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein stated. KNOW ALL PERSONS BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing underthe laws of the State of Michigan, (hereinafter individually and collectivelythe "Company') does hereby constitute and appoint, Jeffrey C. Carey, Mary T. Flanigan, Christy M. Braile, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Buhrmester, Charles R. Teter, III, Charissa D. Lecuyer, Evan D. Sizemore, Larissa Smith, Rebecca S. Leal, C. Stephens Griggs, Tabitla M. Fry and/or Megan L, Burns -Hasty Of Lockton Companies of Kansas City, MO each individually, if there be more than one named, as its true and lawful attorney(s)-in- fact to sign, execute, sea], acknowledge and deliver for, and on its behalf, and as its act and dead any place within the United States, any and all surety bonds, recognizances, undertakings, or other surety obligations. The execution of such surety bonds, recognizances, undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly signed by the president and attested by the secretary of the Company, in their own proper persons, Provided however, that this power of attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation stated below: Any such obligations in the United States, not to exceed Fifty Million and No/100 ($50,000,000) in any single instance That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and effect: RESOLVED: That the President or any Vice President, in conjunction with any Vice President, be and they hereby are authorized and empowered to appoint Attorneys-! ri-foat of the Company, in its name and as itacts, to execute and acknowledgefor and on its behalf as surety, anyand all bonds, recognizances, contracts of indemnity, waivers of citation and all otherwritings obligatoryin the nature thereof, with powerto attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons. RESOLVED: That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect thereto, granted and executed bythe President or Vice President in conjunction with any Vice Presidentof the Company, shall be binding on the Companyto the same extent as if all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile. (Adopted October 7, 1981 — The Hanover Insurance Company� Adopted April 14, 1982 — Massachusetts Bay Insurance Company; Adopted September 7, 2001 — Citizens Insurance Company of America) IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by two Vice Presidents, this 15th day of November, 2016. THE HANOVER INSURANCE COMPANY MA$$ACHUSrzTTS SAY INSURANCE COMPANY CITIZEM=A"Y OF 411EIlICA Robert Thomm Vicc Presicicni THE HANOVER (14SURANCE COMPANY A ISA KJSErr WAYS Rt 'co'SA AmER" US TT EN I SU CrZ r .M�A THE COMMONWEALTH OF MASSACHUSETTS COUNTY OF WORCESTER )ss. J. I On this 15th day of November 2016 before me came the above named Vice Presidents The Hanover Insurance Company, .So v Massachusetts Bay Insurance Company and Citizens Insurance Company of America, to me pe sonally known to bethe individuals and officers described herein, and acknowledged that the seals aff ixed to the preceding instrument are the corporate seals of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seals and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations, Q14Nr J. MEARIN"10 ,u_ Holwy Pubtla OF Diane J Notary PLAAC M Co y Exo� March 4,2022 1, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Original Power of Attorney issued by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect. GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this day of CERTIFIED COPY I flicodore G. Maftinaz, V Nliw��*U,14011 4911 IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD"S, TECHNICAL RESOURCE CENTER VINYL CARGO MAT $210 3.73 LIMITED SLIP AXLE $278 REAR CARGO GLASS $69 I 9m LIFA 1:4 0 19 672 fill 4 kyj 4 ,q(ternative 6-10 (FuefSystems Fresno, CA * Elkhart, IN Will Gutilla 569-289-8522 , EN�n ER will@alaltfuels.com DATE QUOTE 3/19/2018 180319WG NAME/ADDRESS. Deb Starkweather Jordan Automotive Group Wishawaka, IN TR.AIO-IB-BF EPA Certified Bi-Fuel CNG/Gasoll no SYstem (1-4) $10,900.00 _601-00(L 10 GGE 2018 Ford Transit 3.7L Tank mounted inside Van $1o,400,00 *All Items In Alternate I section of City of South Bond bid SPOC Per Unit C_ one (1) or More 2o18 or Newer Full size cargo Vans aria included in quote, except: -Camera for when vehicle is In reverse (not applicable to CNG r,&(— system) Keyless entry with alarm (not applicable to CNG system) See L4,0t) - Type 3 tank will be used instead of Type 4 (industry standard) No methane detection system (not recommended for this vehicle typo) Note: Quote is contingent on EPA certification for 2018 moctei year. Note: Quote is good 60 days and is FOB Elkhart IN. Note! After receipt of purchase order, vehicle will be put Into production schedule. Note: After parts and vehicle arrive, please allow 20-25 working days for delivery of firstvohlcle, and approximately 5 days for each additional vehicle. Note: Vehicles must be ordered with Ford's Gaseous Fuel Prep Engine option. Note: Vehicle(s) will be filled to approximately 1000psi upon completion. Note: Tank package is subject to engineering confirmation. t AUTHORIZATION : Buyer's signature below is acceptance to purchase the product Identified above. re------------- — ....... — .................... -------------------- Date -- ------------------------------- — - el, ef oo r P10 e, ( 5-,? r /Yt a r e a J1, I � '? ) I Conversion Components, Incorporated 2605 Declo Dr. Elkhart, IN 46514 574-264-4181 Voice 574-264-2823 Fax www.conversioncomp-onents-com For: Attn: Jordan Automotive Group 609 East Jefferson Blvd. Mishawaka, IN 46545 Deb Starkweather Quote daW 3/14/18 Quote prepared by: Jim Terms: due upon receipt Vehicle: Transit 130 Med Roof End customer: city of South Bend NO. Quote SjM2C2PM 1 Adrian Steel Partition/No Door 36.00 468.74 188,03 468.7 188.0 WKC1 FDTM I Adrian Steel Wing Kit for Partition 35-00 257.36 257.3 RK130FTM 1 Adrian Steel Mounting Rail Kit for Shelves 70.00 482.20 1,446.6 HAD4459 3 Adrian Steel Shelf Unit 157.50 Total Parts: 2360.73 Total Labor: 297.50 Thank You! Subtotal: Materials sales tax Packaging; Freight Charge: 297 South Bend Central Services Matt Chlebowski 1045 W. Sample St. South Bend, IN 46619 E-Mail: mchlebow@southbendin,gov Phone* 574-235-9316 Fax: 574-235-9007 Delivery: Description Provide And Install Following For Alternate # 2 On Spec C For Full Size Cargo Van Roof Mounted Light Bar Federal Signal 53" Legend Lpx Mounted On Transit Van Four Corner Federal Signal Led Strobe Lights 416500 Or Equoal Mounted On Transit Van Return Unit To Jordan Ford Quote IF MAUU4,il 0 Date: 3/14/2018 Salesman: Denny McIntyre Qty Unit Price Ext. Price 1 $2,971.00 $2,971.00 SubTotal Sales Tax Total $2,971.00 $0.00 $2,971,00 We appreciate the opportunity to submit this quoation. Please review it carefully, If there are any errors or changes please advise us. This quote shall be valid for a period not to exceed 30 days. THANK YOU. W. A. JONES TRUCK BODIES & EQUIPMENT cofumbiz� ;4W Ilaven office Page P 0, ftx= 1171 S WlUams. SIT00t Columbia 01Y. IN 46-7 25 2102 Ciay Street In4lamporm IN 4M5 Now Hwen, IN 4W4 Phong: 8M660-7661 Phone� 317�377-W7 Phone: 260-748-4100 Fax: X6448-4121 Fax, 260-244-7062 r-ax-. 317.377-0427 I of I