HomeMy WebLinkAboutChange Order No 18 - WWTP Secondary Treatment Improvements Project No 114-053 - Thieneman Construction Inc1316 COUN'ry-Crry BUILDING
227 W. JETFERSON BOULEVARD
SOUTH BEND. ININANA 46601 -1830
CITY OF Souni BEND PETS BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
April 24, 2018
Russell McCoy
Thieneman Construction, Inc.
17219 Foundation Parkway
Westfield, IN 46074
PHONE 574/235-9251
FAX 574/ 235-9171
RE: Change Order No. 18 - Wastewater Treatment Plant Secondary Treatment
Improvements —Project No. 114-053
Dear Mr. McCoy:
The Board of Public Works, at its meeting held on April 24, 2018, approved the above
referenced Change Order for a decrease of $51,179,56, and an additional thirty-three (33)
days, bringing the current contract amount to $13,897,089.91 and new project completion
date to May 10, 2018.
Enclosed is a copy of the Change Order for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
925 1.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Jacob Klosinski, Utilities
Al.Greek, Utilities
GARY A. GILOT SUZANNA M. FRITZBEW."i EuZABE'nj A. MARADIK JAMEs A, MUE1,LER THERE',SF J. DORAU
11014 :74-1 go
DATE: 04/13/2018
PROJECT NO,: 114-053
PROJECT NAME: WWTP - Secondary Treatment Improvements
CONTRACT DATE: 09/03/2015 Contract Award, 110/05 /2015 Notice to Proceed
CHANGE ORDER NO. 018
SUBJECT OF CHANGE ORDER: Various modifications to the contract. See attached.
Ail items completed substantially as planned.
See attached Comparison of Estimate for overruns and underruns.
The original contract sum
$
11,885,000.00
Net change by previously authorized change orders
$
2,063,269.47
The contract sum prior to this change order
$
13,948,269.47
By this Change Order, the project amount is
❑ Increased
Decreased,
$
51,179.56
The new contract sum including this change order
$
13,897,089.91
This Change Order represents a total change of
-0A3 %
Totall change for entire project
+16.93 %
Original contracted completion date/time
108/25/2017
Extension of date/time by previous change orders
225 days
Date/time extension by this change order
33 days
New completion date/time
05/1012018
RECOMMENDED FOR APPROVAL
11-11I TITA 1101 V
Contractor Signature
E'g-C'-t/ M
Printed Name and Title
Thieneman Construction, Inc.
Company name
17219 Foundation Parkway
Address
Westfield, Indiana 46074
City, State, Zip
(tonstruction Manager
CITY OF SOUTH BEND
BOARD OF PUBff T .�'RIIKS
Approved Date: c'
Gary A. Gfl6f, President
James A. Mueller, Member
Suzannia M. Fritzberg, Member
EP1`za6e-tfi A.Qlanidk Member
Th6res6 J. DorauN&mber-
��������
w°�/^'^�==
Change Order No. - 18
Date of Issuance: April 13' 2018 Effective Date:
Owner: City o[South Bend Owner's Contract No.: 114-053
Contractor: IbiensoaoCnuatruutinu Contractor's Project No.:
Engineer: AzcmdimTJ8 Engineer's Project No.: 03829034.0000
Project: Secondary Treatment Improvements Contract Name:
The Contract is modified as follows upon execution of this Change Order:
COP 1O9—Repair Grating otFC#1............................................................................ ............... ......... $1/)UO.U0
COP 11O—Install 24'@F at Gallery 1............................................... ............................ .......... .... $1,325.00
COP 111—Additional 16sfof surface spaUrepair .... —..... .___ ...................................................... $3,296.UO
COP 112—RekmburseCity for spillexpenses ................................. ............................................... ($5,6B].QO)
COP 114—ISO Gate band 7Handraflb-.... ........ ............................................................................... $496.0Q
COP 117—EnxromkxFirmware credit .................................... .............. ............................................. ($7501}O)
COP 123—Revised Short Circuit Test .................................................... ...... __........ ...... ---..... .$1,32].00
Unused Unit Price Quantity Deductions, See Attached .... ......................................................... ($52,219.56)
FloodingDelay Time ................................................................................................................ ................. 2ODays
Additional Time For Forthcoming COP 113and 116. Dollar Amount T8D....................... ............ .........5Days
Attachments: Contractor's Change Order Proposals
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIMES
original Contract Price:
Original Contract Times:
Substantial Completion:
July 26, 2017
Increase from previously approved Change Orders:
Increase from previouisly approved Change Orders:
Substantial Completion:
225 — days
$ 2,063,269.47
Ready for Final Payment: 225 —days
Contract Times prior to this Change Order:
Contract Price prior to this Change Order:
Substantial Completion:
March 8, 2018
Increase of this Change Order:
Increase of this Change Order:
Substantial Completion:
33 days
$
Ready for Finial Payment: 33 days
Contract Times with all approved Change Orders:
..(51,179.56)
Contract Price incorporating this Change Order:
Substantial Completion:
April 10, 2018
OMMENDYE',
ACCEPTED:
AC EP
By:
By:
Engineer (if required)
(/Owner (Authorized Signature)
Contractor (AuthorizetSignature)
Title: |e
xxxarya r e/11t646/AJiWTitle
10120T94,F M4^*AC,-UZ--
EJCU C-941,Change Order,
Prepared and published 2�n136ythe Engineers Joint Contract Documents Committee
CITY OF SOUTH BEND, INDIA ' I
WW Tk' 8 7W. # � kJ �� - - 9 W-A- 9 P JNMN J'- Mf T EIV WK r f
CITY PROJECT NO. 114-053
CHANGE ORDER PROPOSAL
Change Order Proposal No.: 114-053-109 Date: 1/11/18
Submitted in Response to Proposal Request No.:
Contract Name and No.: 114-053South Ben(IWWI' PSee0ii(IQ-.y.'I'I,eat.illcllt,,,,Illlp qq) It5
..rg)L _qL
Contractor: Th i0lellIall Construct on Inc.
Subject. Repair existing grating at Final Clarifier #1 as requested.
The following changes to the Contract are proposed:
SCOPE OF WORK: (attach and list supporting information as required)
1. Item: TC1 — See attached cost breakdown - $875
2. Item: — See attached cost breakdown - $0
JUSTIFICATION:
1. Item: Owner request
CHANGES IN CONTRACT PRICE AND CONTRACT TIMES:
We propose that the Contract Price and Contract Times be changed as follows:
For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and
Subcontractors, Supplier quotations, and other information required
For the Conti -act Times, state increase, decrease, or no change to Contract Times for Substantial Completion,
readiness formal payment, and Milestones, ifany, If increase or decrease, state specific number ofdays for changes
to the Contract Times.
Changes to Milestones if any: N/A
The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it
is entitled as a result of the proposed Chang-
Change Order Proposal By: Q1Aj&Stccl
Signature of Proposer:
P
a
�... TH�-ENEMAN ONST UCTION, INC.
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i
F-XTRA WORK ORDER
LC� AYE
OESCAIPTION; ? t� KO
AI )THARIZE.0 81p NA?URE
PR� 1� NTE N MEIGQMPANY
^f NIEN9MAN SIGNATURE
PRINT90 NAME I POSITION
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CITY OF SOUTH BEND, INDIANA
15WyJ ivvylff-Jo
CITY PROJECT NO. 114-053
CHANGE ORDER PROPOSAL
Change Order Proposal No.: 114-053-110 Date: 1/15/18
Submitted in Response to Proposal Request No.:
Contract Name and No.: 114-053 South Bend WWTPSecoRdar Treatment_Im ro vementws
Contractor: Thieneman Construction, Inc..
Subject: Install 24" blind flange at Gallery I floor opening of existing 24" ATE as requested.
The following changes to the Contract are proposed:
SCOPE OF WORK: (attach and list supporting information as required)
1. Item: TCI — See attached cost breakdown - $1,160
2. Item: — See attached cost breakdown - $0
JUSTIFICATION:
1. Item: Owner request
CHANGES IN CONTRACT PRICE AND CONTRACT TIMES:
We propose that the Contract Price and Contract Times be changed as follows:
For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and
Subcontractors, Supplier quotations, and other information required
For the Contract Times, state increase, decrease, or no change to Contract Times for Substantial Completion,
readiness formal payment, and Milestones, if any. ffincrease at, decrease, state specific number ofdays for changes
to the Contract Times.
Contract Tim s (days)
Description Amount Substantial Final
I, Item— D irect Costs 1,160
1 ItM�rku s5 p.::'% Subs / 15% TO $165 0 0
ToZiThis changi�nqiEqp 0 0
—
Changes to Milestones if any: N/A
The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it
is entitled as a result of the proposed than e,
W
Change Order Proposal By: C
Signature of Proposer:
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.T.HIENEMAN CONST UCTION, INC.
EXTRA WORK ORDER
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JOB DAME;
DESCRIPTION:FL 6c, �' "
AUTHORIZED SIGNATURE
PRINTED NAME I COMPANY
TNIENEMAN SIGNATURE
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PRINTS AME l P051TION
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CITY OF SOUTH BEND, INDIANA
UVM*E W11 11fL
CITY PROJECT NO. 114-053
CHANGE ORDER PROPOSAL
Change Order Proposal No.: 114-053-111 Date: 1/15/18
Submitted in Response to Proposal Request No.:
Contract Name and No.: 114-053 South Bend WW'11Secondar
Contractor: Thicneinan Construction, hic.
Subject: Additional l6sf of surface spall repair per contract unit costs.
The following changes, to the Contract are proposed:
SCOPE OF W01RK: (attach and list supporting information as required)
1, Item: TC1 - See attached cost breakdown - $3,296.00
2. Item:
JUSTIFICATION:
1. Item: Owner request
CHANGES IN CONTRACT PRICE AND CONTRACT TIMES:
We propose that the Contract Price and Contract Times be changed as follows:
For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and
Subcontractors, Supplier quotations, and other information required
For the Contract Times, state increase, decrease, or no change to Contract Times for Substantial Completion,
readinessforfinalpayment, and Milestones, ifany. If increase or decrease, state specific number ofdays for changes
to the Contract Times,
Contract Tim s (days)
Description Amount. Substantial Final
—Item"-- Direct Costs $3,296 0 0
2. Item .::24!!1Lupjs: 51 Subs / 151;o TCI n $0 0 0
-Total This Char? e Order ELqposal $3,296 0 0-
Changes to Milestones if any: N/A
The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it
is entitled as a result of the proposed change,
Change Order Proposal By: Craig Stee
Signature of Proposer: ........ . .......
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Date_ lo f�,�a.,.�...�" f
Day of Week -
Job Day
Contractor Re
'Wlleather _
MATT 1AI a
JAR-
Job Track Activity
Total Hours Per Activity
NOTES
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Customer
EQUIPMENT
rrnjeclion
Compressor
Stacg1119...
Generator
Other
Rentals
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Daily Time Materials Report
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Job Name ,5' t;/
Address3l e.y! :f- '31i r—K01)
Work Area
LABOR
Date _rl _ l Y a 1% l
Day of Week e_
Job Day
Contractor Rep._ g r
Weather
MATERIALS
Names
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A,O.T.
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3
4
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7
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Misc, materials
TOTALS
Jab Track Activity
Total Hours Per Activfty
NOTES I
Customer Signat
EQUIPMENT
Injection
Compressor,
Staging F a .3
Generator
Other
Rentals
Of�-
CITY OF SOUTH BEND, INDIANA
CITY PROJECT NO. 114-053
CHANGE ORDER PROPOSAL
Change Order Proposal No.: 114-053-112 Date: 2/1/18
Submitted in Response to Proposal Request No.:
Contract Name and No.: 114-053 South Bend WWTP Secondary Treatment Ins yovenlents
Contractor: Thiencinan Constructionhic.
Subject: Reimbursement to the City for their expenses associated with our spill caused by Rotork.
Reference the City's email dated 2/1/18.
The following changes to the Contract are proposed:
SCOPE OF WORK: (attach and list supporting information as required)
1. Rem: TC1 — See attached cost breakdown - $0.00
2. Item: Rotork—($5,650.00)
JUSTIFICATION:
1. Item: Owner request
CHANGES IN CONTRACT PRICE AND CONTRACT TIMES:
We propose that the Contract Price and Contract Times be changed as follows:
For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and
Subcontractors, Supplier quotations, and other information required
For the contract 'Times, state increase, decrease, or no change to Contract Times for Substantial Completion,
readiness for finalpayinent, andMilestones, ifany. Ifinerease or decrease, state specific number ofdays for changes
to the Contract Times.
Contract Timesdy
Descrii ton Amount Substantial Final
1. Item — Direct Costs ($5,6 5.)0
2. Item — hMjar�k� Subs / 15% TO 'gyp 0 0
To "—taIT—his Chan Order—59 Pro qsal.___ 60 0
Changes to Milestones if any: N/A
The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it
is entitled as a result of the proposed change.
Change Order Proposal By, rai Stec
Signature of Proposer: 7
Changes to Milestones if any: N/A
The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it
is entitled as a result of the proposed change.
Change Order Proposal By, rai Stec
Signature of Proposer: 7
CITY OF SOUTH BEND, INDIANA
CITY PR03ECT NO. 114-053
CHANGE ORDER PROPOSAL
Change Order Proposal No.: 114-053-114 Date: 2/1/18
Submitted in Response to Proposal Request No.:
Contract Name and No,: 114.053 South Bend W WTP Secondary Treatment I In yovenlents
Contractor: Thieneman Constructio.%_LncL
Subject: Additional handrail at iso, gate 6/7 per contract unit costs as requested via East side
punchlist.
The following changes to the Contract are proposed:
SCOPE OF WORK: (attach and list supporting information as required)
1. Item: TC1 — See attached cost breakdown - $496.00
2. Item:
JUSTIFICATION:
1. Item: Owner request
We propose that the Contract Price and Contract Times be changed as follows:
For Contract Price, when requested' by Engineer, attach detailed cost breakdowns for Contractor and
Subcontractors, Supplier quotations, and other information required,
For the Contract Times, state increase, decrease, or no change to Contract Times for Substantial Completion,
readiness formal payment, and Milestones, ifany, Ifincreaseor decrease, state specific number ofdays for changes
to the Contract Times.
Changes to Milestones if any: N/A
The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it
is entitled as a result of the proposed chase.
Change Order Proposal By: Crai Ste,
Signature of Proposer:
`o
u
0.
CITY OF SOUTH BEND, INDIANA
CITY PROJECT NO. 114-053
CHANGE ORDER PROPOSAL
Change Order Proposal No.: 114-053-117 Date: 2/13/18
Submitted in Response to Proposal Request No.:
Contract Name and No.: 114-053 South Bend WW're SecondaryTreatment
Contractor: '11iiencinanConstru c
tionjn
� 0. S- _rc
Subject: Reimburse City for their costs to update Firmware on the Enviromix software, see
attached email.
The following changes to the Contract are proposed:
SCOPE OF WORK: (attach and list supporting inforniation as required)
1, Item: TCl — See attached cost breakdown — ($750.00)
2. Item:
JUSTIFICATION.
1. Item: Owner request
We propose that the Contract Price and Contract Times be changed as follows:
For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and
Subcontractors, Supplier quotations, and other information required
For the Contract Times, state increase, decrease, or no change to Contract Times for Substantial Completion,
readiness for finalpayment, and Milestones, Vany, If increase or decrease, state specific number ofdays for changes
to the Contract Times.
Contract Times (Oays
)_
Changes to Milestones if any: N/A
Rescr!pt!on Amount Substantial I Final
1. Item — Direct Costs ($750) 0 0
2. Item — M!!!T
s. 5% Subs / 15K —TC1 $0 0
Total This Chi ge-Qn!er— 0 0 1
The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it
is entitled as a result of the proposed change.
Change Order Proposal By: aig,,St
Signature of Proposer:
The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it
is entitled as a result of the proposed change.
Change Order Proposal By: aig,,St
Signature of Proposer:
Craig Steele
From:
Jacob Klosinski <jklosins@southbendin.gov>
Sent:
Monday, February 12, 2018 1:58 PM
To:
Craig Steele; John Huston
Cc:
Jason Davidson; Tracy Powers
Subject:
RE: SOUTH BEND - SECONDARY - FINAL PCO's
Craig:
The City's cost for the firmware updates is $750-M
Regards,
Jacob
Jacob M. Klosinski, P.E.
Assistant City Engineer
Environmental Services
(574) 235-9496
MACE
lklosins@southbendiii.gov
southbendin:goy.
E ;jJJJ t
City of South Bend
�a
3113 Riverside Drive
1865
South Bend, IN 46628
Itt PJLwww.southbgadin2J;av
From: Craig Steele Imailto:craig.steele@t-c-i.net]
Sent: Monday, February 12, 20181:46 PM
To: Jacob Klosinski <jklosins@southbendin.gov>; John Huston <John.Huston@arcadis.com>
Cc: Jason Davidson <jason.davidson@t-c-i.net>; Tracy Powers <tracy.powers@t-c-i.net>; Craig Steele <craig.steele@t-c-
i.net>
Subject: SOUTH BEND - SECONDARY - FINAL PCO's
Jacob & John,
Working on the Secondary project a little this afternoon, and will be sending in Sweney's FC 4&5 costs shortly... looking
for an update on what I hope to be the final 2 PCO's:
Status of unused concrete repair unit costs —John?
Status of City's firmware update costs for Enviromix —Jacob?
Thanks!
Craig Steele
Contract Manager
Thieneman Construction, Inc.
17219 Foundation Parkway
Westfield, Indiana 46074
Office: 317-867-3462
CITY OF SOUTH BEND, INDIANA
WWTP SECONDARY TREATMENT IMPROVEMENTS
CITY PROJECT NO. 114-053
CHANGE ORDER PROPOSAL
Change Order Proposal No.: 114-053-123 Date: 3/2/18
Submitted in Response to Proposal Request No.:
Contract Name and No.: 114-053 South Bend WWII' Secondar Ti-eatnient lm rovemeiits
Contractor: Thienenlall Construction, Inc.
Subject: Additional costs from Sweney to perform a revised short circuit test as requested due to
AEP using a different transformer than they had previously provided data for. Due to the tardiness
of this submission, I have eliminated any unnecessary markups. This missing PCO was discovered
recently during my audits of all PO's and Subcontracts.
The following changes to the Contract are proposed:
SCOPE OF WORK: (attach and list supporting information as required)
Item: TCI — See attached cost breakdown - $0.00
2. Item: Sweney — See attached cost breakdown - $1,323.00
JUSTIFICATION:
1. Item: Owner request
CHANGES IN CONTRACT PRICE AND CONTRACT TIMES:
We propose that the Contract Price and Contract Times be changed as follows:
For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and
Subcontractors, Supplier quotations, and other information required.
For the Contract Times, state increase, decrease, or no change to Contract Times for Substantial Completion,
readiness forfnal payment, and Milestones, if any. Ifincrease or decrease, state specific number ofdays for changes
to the Contract Tinges.
Description
Amount
Contract Times days
Substantial
Final
1. Item — Direct Costs
$1,323
0
0
2. Item --- Markups: 5% Subs / 15% TO
$0
0
0
Total This Change Order Pro osal
$1,323
0
0
Changes to Milestones if any: 0 days.
The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it
is entitled as a result of the proposed change.
Change Order Proposal I
Signature of Proposer:
CONTRACTORS & ENGINEERS
,. 9111 Louisiana Street
Merrillville, Indiana 46410
May 11, 2017
Thienemen Construction
17219 Foundation Parkway
Westfield, IN
ATTN: Mr. Craig Steele
RE; REVISED STUDY
SOUTH BEND WWTP
Mr. Steele:
Phone.
(219) 769-6007
Pax.,
(219)769-0565
We are submitting for your use our proposal to furnish a revised short circuit study. This is due to AEP
using a different transformer than they provided data on.
Square "D" $ 1,100.00
PM 135.00
Profit 62.00
Total $ 1,297.00
If you have any questions or comments please feel free to contact me,
Sincerely yours,
Sweney le r--ic Company, Inc,
i
Aomas C. Niermeyer
INTEROFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF UTILITIES
TO: Members of the Board of Public Works
Eric Horvath, Director of Public Works
Clara McDaniels, Board of Public Works Attorney
FROM: Al Greek, Director of Utilities
Jacob M. Klosinski, Assistant City Engineer
SUBJECT: Agenda Request Form -- Change Order No. 18
Project No. 114-053: Wastewater Treatment Plant Secondary Treatment
Improvements
DATE: April 16, 2018
The Division of Utilities is requesting the Board of Public Works approval of Change Order No.
18 for Project No. 114-053 Wastewater Treatment Plant Secondary Treatment Improvements.
Refer to attached documents for supporting details for the subject work.
Change Order No. 18 addresses the following changes:
COP 109 — Repair Grating at FC#1
$
1,000.00
COP 110 -- Install 24" Blind Flange at Gallery #1
$
1,325.00
COP 111 — Additional 16 SFT of Surface Spall Repair
$
3,296.00
COP 112 — Reimburse City for Spill Expenses 12/01/2017
($
5,650.00)
COP 114 — Isolation Gate 6 & 7 Handrails
$
496.00
COP 117 — Enviromix Firmware, Credit
($
750.00)
COP 123 — Revised Short Circuit Study (Electrical)
$
1,323.00
Unusued Unit Price Quantity Deductions
($
52,219.56)
NET DECREASE FOR CHANGE ORDER NO. 18 ITEMS
($
51,179.56)
Original Contract Sum $11,885,000.00
Net change by previously authorized change orders $ 2,063,269,47
The contract sum prior to this change order $13,948,269.47
By this change order, the project amount decreases by ($ 51,179.56)
The new contract sum including this change order is $13,897,089.91
This Change Order represents a total change of -0.43%
Total change for the entire project +16.93%
Time Extensions resulting from Change Order No. 18:
Substantial Completion: 33 days
Final Completion: 33 days
Comments:
28 days for delays due to the Flood Event in February 2018
5 days for COP 113 and COP 116, costs to be included in Change Order No. 19.
The funding sources for Change Order No. 18 shall be directed from the Utilities, Wastewater
Capital Account (642-0630-415-43-66) as appropriate. If there are questions regarding the
subject change order, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at
the Division of Utilities.