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Home My WebLink AboutAward Bid - Spec G - Three More or Less 2018 or Newer 28 Cubic Yard Front Loading Refuse Trucks - Central Indiana Truck Equipment1316 COUNTY-C.ITY BUILDIN(i 227 W, JEFFE160N BOULFWARD Soui'i I B AND. INDIANA 46601-1 830 CITYOF Souni BEND PET E BUTTIGIEG, MAYOR BOARI), OF PUBLIC WORKS April 24, 2018 Zachary Vaught Central Indiana Truck Equipment, Inc. 2128 S Harding Street Indianapolis, IN 46221 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Three (3), More or Less, 2018 or Newer, Cubic Yard Front Loading Refuse Trucks — Spec G Dear Mr. Vaught: The Board of Public Worl�.s, at its meeting held on April 24, 2018, awarded the above referenced bid to you in the amount of $374,320 each for a total $1,122,960 A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 23 5-925 1. Sincerely, L11'ia Martin, Cler Enclosure c: Jeff Hudak, Central Services Mike Bronstetter, Solid Waste GARY A. GILOT' SUZANNA M. FRITZBERc, EuZAI3F,.i'i-i A. MARADIK JAW A. MUELL17R, Tt ir!,R FSE J. DORAU Spec G — Three (3) More or Less 2018 or (Newer 28 Cubic Yard Front BID NAME Loading Refuse Truck FOR BIDS DUE April 10, 2018 at 9:30 a.m. Description Year/Make/Model Unit Price 20,18 Heil Half/Pack Odyssey with new and mounted 19 unused Curotto Can mounted on 2619 on 2 chassis on 2019 chassUs Mack LR64R $374,320 Option# Description Cost/Track Total 1 Three (3) More or less 28 Cuible Yard Front Loading Refuse Truck $374,320 $1,122,960 Estimated number of days for delivery from award 60-90 DAYS date. Bidder (Firm): Address: City/State/Zip: Telephone (Number: Central Indiana Truck Equipment Corporation 2128 S. Harding Street Indianapolis, IN, 46221 317-639-4207 Fax Number: 317-321-2158 BOARD OF (PUBLIC WO,t KS f Gary A. GH6 , Presiident Suzanna M. Fritzberg, Member James Mueller, Member By L,1 (Siginature) Zachary Vaught (Printed Name) Sales Representative (Title) ,,.... 4 A Therese J. Dorau; Meml5er W CITY OF SOUTH BEND INDIANA % SELLER'S BID FOR SALE OR LEASE OF MATERIALS ' ' n'Knc Spec G Three (3) More or Less 2018 or Newer 28 Cubic Yard Front Lo�Y�i� BID NAME Refuse Truck FOR BIDS DUE April 10, 2818 at 9:30 a.m. Bidder Central Indiana Truck Equipment Date: Aril 5, 2018 (Firm): Corporation, Address: 2128 S Hardinq Street City/State/Zip: Indianapolis, IN 46221 Telephone Number: (317) 639-4207 Agent of Bidder (if Applicabie): Zachary Vaught When the prospective Contractor is unable to certify to any of thestatements below, it shall attach an explanation to this A fidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA) ) SS: The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such. letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. :l a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Ian if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business 5 Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affinn under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 5th day of April, 2018 Central Indiana Truck E ui went Contractor/Bidder (Firm) V Sig re of Contractor/Bidder or Its Agent Zachary Vaught Printed Name and Title on Subscribed and sworn to before me this 5th My Commission Expires March 26, 2021 County of Residence day of April 2018 NotarjPublic Johnson RODERT L, f ERGUSON NOWY Public- Seat Stals Of Indiana My COmmisliOn IEWMS Mar 26, 2021 120ON County -City Building 227 W Jefferson Blvd. South Bend, Indiana 46601-1830 Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CI-IFY OF SOUTH BENI) PINE BUTTIGIEG, MAYOR DEPARTMENT OFADmINISTRATION ANDFINANCE April 15, 2018 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award three (3) or more 2018 or Newer 28 Cubic Yard Front Loading Refuse Trucks to the most responsive and responsible bidder. While the low bidder is Pyramid Equipment, the team at Central Services has determined that the Pyramid Equipment bid is not responsive to the specifications for the following reasons: • The Pyramid Equipment bid did not meet our advertised specification in 16 areas. • We asked for the floor and sides of the unit to be abrasion resistant steel with a typical tensile strength of 184,000 PST, the unit bid offers a tensile strength of 100,000 PSI which is over 50% less than requested. • We asked that the lifting forks be clamped to the torque tube, this allows for the forks to move and be put back in place if it hit an object. The unit bid has these forks welded fast which if they hit an object would be bent and require lengthy repair. • Our specification asks for the forks to be I 1/2inch thick steel, the bid offers I inch thick; 50% less than specified. • Our specification asked for a transducer sensor that will allow the controller to monitor the position of the forks at all times. The unit bid does not have these transducers. For safety reasons the drive wants to monitor the position of the forks. • We specified one joy stick to operate all functions of lifting and dumping, the unit bid has two joy sticks that the driver must use to perform these functions. This is less productive and raises some safety concerns for the drivers. The abovementioned have been determined to be critical to the structure, operation and safety of the vehicle as opposed to minor deviations from the specifications. The bid from Central Indiana Truck Equipment Corporation was more responsive than the Pyramid Equipment bid and met the specifications without sacrificing the safety and integrity of the vehicle. The Central Indiana Truck Equipment Corporation bid was $374,320 per unit and will be funded with proceeds from the 2018 Capital Lease. Listed below are the bids received for your review. "*Denotes Lowest, Most Responsive Bidder Pyramid Equipment —Spec G Description Qty Unit Price Total 2019 Mack Front Load Refuse Truck 3 $367,875 $1,103,625.00 Purchase Price $1,103,625.00 Local Vendor Discount $11,036.25 Bid. Comparison Price $1,092,588.75 ***Central Indiana Truck Equipment Corporation - Spec G Description Qty Unit Price Total 28 Yard AFL Mounted on 2019 Chassis 3 $37,320 $1,122,960 Purchase Price $1,122,960 Local Vendor Discount N/A. Bid Comparison Price $1,1.22,960 If you have any questions or concerns regarding this matter please don't hesitate to call. ,Sincerely, ti Oeludak'w Central Services Division Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM ril 16. 2018 Jeff Hudak Department Central Services ❑ Agreement ❑ Contract LJ Proposal U Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Required Information Company or Vendor Name Central Indiana Truck Equipment Corporation New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBEMIBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company. Spec G -- three (3) more or less 2018 or Newer 28 cubic yard front Project Name loading refuse trucks for Solid Waste. Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description 2018 Capital Lease - principle 611-0610-415.37-11. 'Interest 611- 0610-415.37-12 Total price - $1,122,960.00 Award Bid: ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Amount of Increase Decrease Previous Amount $ Current Percent of Change: _ New Amount $ Total Percent of Change: Copy Original ® ❑ ❑ ❑ Jeff Hudak % Dispersal After Approval Mike Bronstetter 1316 COONTY-C]'ry BuH,MG 227 W. J]"TTERSON Bouu,'.VARD Souni BEND. INDIANA 46601-1830 MAY CITY OFSOUTH BEND PETE BUTTIGIEG ROARD OF PUBLIC —WO April 24, 2018 Greg Dadlow Pyramid Equipment 211 S. Prairie Rolling Prairie, IN 46371 PHOW, 574/235-9251 FAX 574/ 235-9171 U_: Award Bid — Three (3), More or Less, 2018 or Newer, Cubic Yard Front Loading Refuse Trucks for Solid Waste — Spec G 10741TININIM. IMM The Board of Public Works, at its meeting held on April 24, 2018, awarded the above referenced bid to Central Indiana Truck Equipment, Inc. in the amount of $374,320 each for a total $1,122,960. Your bid was found to be non -responsive to the specifications in sixteen (16) areas. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Mal -tin, Clerk Enclosure GARY A. Gii,o'i' SUZANNA A FRITZBERG ELIZABE'rii A. MARAINK JAMEs A. MUELLER T�-iFRF',SF, J. DORAU