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Home My WebLink AboutAward Bid - Spec F - One or More 2018 or Newer Mid Size Extended Cab Four Wheel Drive Pickup Truck - Gates Chevy World1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOI )"llf BEND. INDIANA 46601-1810 CITYOF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS April 24,2018 Shaun Dralle Gates Chevy World 636 W. McKinley Avenue Mishawaka, IN 46545 Iliiow' ' 574/ 23 5-9251 FAX 574/ 235-9171 RE: Award Bid — One (1) or More, 2018 or Newer, Mid -Size Extended Cab Four - Wheel Drive Pickup Truck - Spec F Dear Mr, Dralle: The Board of Public Works, at its meeting held on April 24, 2018, awarded the above referenced bid to you in the amount of $39,470 each, for a total of $78,940 for the Base Bid plus Options 2 and 3 A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 23 5-925 1. Sincerely, Linda M. Mal -tin, Clerk Enclosure c: Jeff Hudak, Central Services Randy Wilkerson, Code Enforcement GARY A. Gii,o,j, SUZANNA M. F�RITZIIERG ELIZABETH A, MARADIK JAMEs A. MUFI.A.XR 111FRESE J. DORM I • 377MMMI Spec F — One (1) or More 2018 or Newer Mid -Size Extended Cab Four BID NAME Wheel Drive Pick Up Truck FOR BIDS DUE April 10, 2018 at 9:30 a.m. Description Year/Make/Model Unit Price 0 C (-k c 'W ,vj �, ((-V(:-- ( A-- $ 0 optioli# Description Cost Total I Truck Cap utility style with lockable doors, no glass.. $ NCO woo 2 Foldable tonneau cover, $ 3 CNG — Di -fuel conversion with tanks mounted under bed. ('ov6LI(AVA-LO(�,30t $ Estimated number of days for delivery from award DO date. Bidder (Firm): C �A Address: ( �)- City/State/Zip: M, t IS 1- Uj P Y-1 �\- cll- �� () Telephone Number. I L( ", ),. 0 BOARD OF PUBLIC WO KS / 4J20-)--- GaryA. Glot, President Suzanna M. Fritzb�erg, Member Fax Number: (Signature) (Printed Name) (Title) Theresel. for u, Me rr er -7V—@e h A. Maradik, Member 14 James Mueller, Member 15 Attest: Linda M. Martin, Clerk (To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to I.C. 36-1-12-22) INDIANA LOCAL_ BUSINESS PREFERENCE CLAIM A 'local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50,000 but less than $100,000. • 1 % fora purchase expected by the_pyrchasing agency to be at least $100, 000, Date: ` C\ t Pursuant to I.C. 36-1-12-22,�� CC�ttl`t< claims a local Indiana business preference for Project L-kr cAG Pl(wj (Project # StCLy= } located within the City of South Bend, St. Joseph County, Indiana. 9f. The location of the principal place of business is G�� W. AtViA &Y Adl= KISHAN40,�'� (Address) St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCIAL SECURITY NUMBERS. Dated this T I-1 day of A -PA t , 20 p S ,�I PST C-S w t=-V �—" (2C. o Contractor/Bidder ) Signature of Contractor/Bidder or Its Agent Printed Name and Title 120ON COUDty-City Building 227 'W lef ason Blvd. South Bend, Indiana 46601.1830 Phone 574/235--9216 TTY 574/235-5567 Fax 574/235-9928 CITY of SOUTH BEND P TF, Bu°n iGiEG, MAYOR DEPARTMENT OFADmINISTRATION ANDFiNANCE April 16, 2018 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award two (2) or more 2018 or Newer Mid -Size Extended Cab Four Wheel Drive Pick. Up Truer to the lowest responsive and responsible bidder — Gates Chevy World. This purchase will be Banded with proceeds from the 2018 Code Enforcement Capital Lease. Listed below are the bids received for your review. ---Denotes Lowest, Most Responsive Bidder "GATES +CHEV"YWORLD — Spec F Description _ Qty Unit Price Total 2018 Chevy Silverado 2 $27,180.00 $54,360.00 Base Plus Options 2 and 3 2 $39,470.00 $78,940,00 Purchase Price $78,940.00 Local Vendor Discount �— N/A Bic! Comparison Price $78,940.00 JORDAN FORD — Spec F Description Qty Unit Price Total 2018 Ford F 150 4x4 EX Supercab 8' Bed 2 $29,155.00 $58,310.00 Base Plus Options 2 and 3 2 $40,2.03.00 $80,406.00 Purchase Price $80,406.00 Local Vendor Discount I N/A Bid Comparison Price 1 $80,406. 00 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincere y,' J f I u d a lk Central Services Division BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date April 16, 2018 Name Jeff Hudak Department Central Services Check the A ro `riate tern T e = Re uired for All:Subm ssrons` ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control II Other: Company or Vendor Name New Vendor MBEMIBE Contractor MBEIWBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of ❑ FI Required lnformatora GATES CHEVY WORLD ❑ Yes ® No ❑ If Yes, Approved by Purchasing I-1 MBE n WBE ❑ No ❑ Yes Name of Company Spec F -- one (1) or more 2018 or Newer Mid -Size Extended Cab Four Wheel Drive Pick Up Truck Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ ❑ ❑ Jeff Hudak Randv Wilkerson 13 16 COUNTY -CITY BuiLDING' 227 W. JFI�FERSON Boull,'VARD SOUTH BEND. INDIANA 46601-1830 CITY OF Sou'rij BEND PETS BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS April 24, 2018 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Award Bid —tine (1) or More, 2018 or Newer, Mid -Size Extended Cab Four -Wheel Drive Pickup "Truck - Spec F Dear Ms. Starkweather: The Board of Public Works, at its meeting held on April 24, 2018, awarded the above referenced bid to Gates Chevy World in the amount of $39,470 each, for a total of $78,940 :for the Base Bid plus Options 2 and 3. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this, office at (5,74) 23 5-925 1. Sincerely, Linda M. Martin, Clerk Enclosure 16k, 4_ GARY A. Git,or SUZANNA M. 1'RITZBER(3 Et,1ZA13E`,TH A. MARADIK JAWS, A. Muri,t..i-'R, J. DORAU