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HomeMy WebLinkAboutAward Bid - Spec D - One or More 2018 or Newer 3-4 Ton Four Wheel Drive Pickup Trucks - Jordan Ford1316 COUNTY-0'ry Buti,f)yNa 227 W. JEFFERSON BOULLVARD Sou'rit BEND. INDIANA 46601-1830 CITY OF Sounj BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS April 24, 2018 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd, Mishawaka, IN 46545 Hiow, 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — One (1) or More, 2018 or Newer, 1/4'fon Four —Wheel Drive Pickup'frucks —,Spec D Dear Ms. Starkweather: The Board of Public Works, at its meeting held on April 24, 2018, awarded the above referenced bid to you in the amount of $44,526 each for the Base Bid plus Alternate Nos. 2 and 4 A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Jeff Hudak, Central Services Terri Swift, Streets GARY A. Ga,o-r SUZANNA M. FRITZBERo ELIZABM'ii A. MARADIK JAW"?s A. MUELLF'R '1'1 1FR FSE J, DORAU BID NAME FOR BIDS DUE BID/PROPOSAL CITY OF SOUTH BEND Spec D - One (1) Or More 2018 or Newer % Ton Four Wheel Drive Pick Up Trucks April 10, 2018 at 9:30 a.m. Description YearlMake/Model Unit Price REGULAR CAB 8'BED 2019 FORD F250 4X4 XL $ 28,475.00 EAC Alternate# Description Cost Total 1 Front mounted western 8' pro -plus $ 5762.00 $5762.00 EACH power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted Western MVP Plus. $ 6187.00 $6187.00 EACH Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Roof mounted lightbar with controller, $ 2431.00 $ 2431.00 EACH Federal Signal 53" Legend LPX or equal. 4 CNG — Bi-fiiel conversion with tanks $ 9864.00 $9864.00 EACH mounted under bed. Estimated number of days for delivery from award date. 125 Bidder (Firm): JORDAN FORD Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981 EX 317 Fax Number: 574/254-2777 By (Signature) DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER 14 BOARD OF PUBLIC WORIK'S Gary A. alot, President Suzanna M. Fritzberg, Member James A. Mueller, Member 15 (Title) Elizabeth A. Maradik, Member 'rhep�e J. D6rau, Ac`mber test: Linda M. Martin, Clerk (To be completed only by Cosrlractors/Bid(lers elaintiiig io be a "local Iittlitttra brrsitress "pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business " refers to any of the following: (1) A business u hose principal place of business is located in an affected county. (2) A business thatpays a majority of its payroll (in dollar voluine) to residents of affected counties. (3) A business that employs residents of affected counties as a majorio� of its employees. (4).4 business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph Counl Elkhart County, Marshall County, Starke County and LaPorte Count) There are the following price preferences for .supplies purchasedfrotn a local Indiana business: • 5% far a purchase expected by the purchasing agency to be less than $50, 000 • 3 % for a purchase expected by the purchasing agency to be at least $50, 000 but less than $100, 000. • I °% ar a purchase expected by the purchasing a en , to be at least $100, 000. Date: APRIL 10, 2018 Pursuant to I.C. 36-1-12-225 JORDAN FORD claims a local Indiana business preference for Project 3/4 TON 4X4 PICK UP TRUCK (Project # SPEC D ) located within the City of South Bend, St. Joseph County, Indiana. ❑X The location of the principal place of business is 609 E JEFFERSON BLVD,MISHAWAKA, IN 46545 (Andress) ® St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: ❑X The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ❑X The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS. Dated this 10TH day of APRIL , 20 18 JORDAN FORD Co tractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER Printed Name and Title 120ON Coranty-City Building 227 W Jefferson Blvd. South Bend,16diana 46601--1830 Crry oF So j,n BEND PrAT Buwr`rTIGIEG, MAYOR April 16, 2018 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, Phone 574/235--9216 `TY 574/235-5567 Fax 574/235-9928 The Central. Services Division requests your permission to award one (1) 2018 or Newer 1/d Ton Four Wheel Drive Pick Up Trunks to the lowest responsive and responsible bidder — Jordan Ford. This purchase will be funded with proceeds from the 2018 Capital Lease. Listed below are the bids received for your review. 'Denotes Lowest, l"wllost Responsive Bidder ***JORDAN FORD -- Spec 17 Description City Unit Price Total — 20119 Ford F250 4x4 XL Regular Cab 8' Bed 1 $28,475.00 $28,475.00 Base Plus Options 2 and 4 1 $44,526.00 $44,526.00 Purchase Price $44,526.00 Local Vendor Discount N/A Bid Comparison Price 44,426.00 GATES CHEVY WORLD — Spec D Description Qty Unit Price Total 2018 Chevy Silverado 250OHD 4WD Reg Cab Long Bed _ 1 $30,565.00 $30,565,00 © Base Plus ttons 2, 3 and 4 1 $47,985.00 $47,985.00 Purebase Price $47,985.00 Local Vendor Discount N/A Bid. Comparison Price $47,985,00, If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerel f f Hudak Central Services Division Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM it 16. 2018 Jeff Hudak Department Central Services ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Required Information Company or Vendor Name Jordan Ford New Vendor ❑Yes ❑ No ❑ If Yes, Approved by Purchasing MBEIWBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No ❑ Yes Name of Company Spec D — One (1) or more 2018 or Newer 3/ Ton Four Wheel Drive Project Name Pick Up Trucks Project Number Funding Source 2018 Capital Lease Account No. Amount $ 44, 526.00 Terms of Contract Purpose/Description Award Bid ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Copy Original ® ❑ ® ❑ ® ❑ X Jeff Hudak Terri Swift Dispersal After Approval 1316 COLINTY-CI'ry BUILDING 227 W. JETTFACSON BotiLLVARD SOUTH BEND. INDIANA 46,601-1830 CITY OfSourii BEND PETE BunicylEG, MAYOR BOARD OF PUBLIC WORKS April 24, 2018 Shaun Dralle Gates Chevy World 636 W. McKinley Avenue Mishawaka, IN 46545 PIIONr574/235-9251 FAX 574/ 235,-9171 R-E: Award Bid — One (1) or More, 2018 or Newer, % Ton Four —Wheel Drive Pickup Trucks — Spec D Dear Mr. Dralle: 'rhe Board of Public Works, at its meeting held on April 24, 2018, awarded the above referenced bid to Jordan Ford in the amount of $44,526 each for the Base Bid plus Alternate Nos. 2 and 4 Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 23 5-925 1. Sincerely, Linda M. Martin, Clerk Enclosure G. A. GILOT SUZANNA M, FRIT713ERc, ELIZABi.'.f'ii A. MARADIK JAMEs A. MUELLER T�iFRFSE J. DoRAU