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Home My WebLink AboutSubstantial Savings Purchase - Rosenbauer Firefighter Technology - Demo Aerial Apparatus1316 COUNTY -CITY BUILDING 227 W, JEFI+.RS0N BouLFVARD Souni BEND. INDIANA 46601-1830 CITY OF SOUTii BEND PETE BurriGIEG, MAYOR BOARD OF PUBLIC WORKS April 10, 2018 Jeff Stigall Rosenbauer Firefighting Technology 23 Grandview Park Dr. Arnold, MO 63 010 RE: Substantial Savings Special Purchase Dear Mt Stigall: PHONE 574/235-9251 FAX 574/235-917i The Board of Public Works, at its meeting held on April 10, 2018, approved the above referenced special purchase for a demo aerial apparatus in the amount of $982,147, Enclosed please find a copy of the agreement for your records. If you have .any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk. Enclosure c: Todd Skwarcan, Fire Department GAR Y A. Gii,o"r SUZANNA M. RuTZBER(., ELIZABE'rH A. MARAIDIK JAMEs A. MUELLE,R T] IERESE J . DORAU 1222 & MICHIGAN STREET Souri-i BENI), INDIANA 466oI-782i CITY OF SOUTH BEND PETE BUI-11GIRG, MAYOR April 3, 2018 STEP]HENE Cox FiRE CHIEF Board of Pubhc Works 227 W. Jefferson Blvd. South Bend, IN 46601 Dear Board Members: PHONE 574/ 23 5-92 5 5 FAX 574/ 235-9305 The South Bend Fire Department requests your consideration for the purchase of a planined replacement of an aerial apparatus from our fleet. To summarize, several manufacturers were invited to meet with a SBFD working group to discuss their respective production methods and the pros, cons, and unique features of their units. Following those meetings, the manufacturers were asked if they had any apparatus that were currently available or in the production pipeline, that were intended for the purposes of demonstration, as the department has successfully done in, the past— most recently with the purchase of our Quint 3. Similar to past purchases of aerial apparatus, the department focused on demonstration model units for several reasons — a shorter timeline to deliver, cost savings over a built -to -spec unit, and the availability of a full warranty for an apparatus that has a few hours/miles on it. Two of the, manufacturers confirmed that they have available apparatus that are being produced as demonstration models and have not yet been sold to another department. They are both mid - mount, tower style (they have a bucket on the end for personnel and equipment) and meet the other general requirements that the working group had identified. After receiving competitive pricing for both apparatus, one in particular represented a substantial savings from the other, and a substantial savings from the expected cost of a new, built -to -spec unit. The department is now seeking to purchase that apparatus via Indiana, Code 5-22-10-5, under a Substantial Savings. APPROVED Board of Pulmlic 'Works tT,hn k you, R d Skwarcan Assistant Chief/Services jAw.,s LucCKI Tom) L. SK-WARCAN ANDREWJ, MYER JOHN Cc KFI-HER / FEDERwoRoI-)R1GUFZjR Assn CHIEF 0PF12ArIONs Asn', Cmm4 SERvicm Assn 0-nEF EMS Assn. Cmwu TiWNING FIRE MARSHAL rusenba,uer Fire-fightin_q Tbrhna1z7_qy P: 800.851.1928 www.sentineTes.com 23 Grandview Park Dr Arnold MO 63010 502 S. Richland St Freeburg IL 62243 South Dakota Division 100'rhlrd Street PO Box 57 Lyons, SD 57p41 605-543-5591 605-543-5593 Fax sales@oenlralfire. corn www.contraffire.corn Minnesota Division 5181 2601h Street Wyoming, MN 55092 651-462-1000 651-462-1700 Fax gsefa@aol,com Aerial Division 870 South Broad Street Fremont, NE 68025 402-721-7622 402-721-7622 Fax rkladdersoholmail.corn READY TO SERVE PWOPOSAL 5 FOR KREAPPARATUS City of South Bend March 29"', 2018 1222 Michigan Street South Bend, IN 46601 Your requirements have been carefully reviewed by our sales and engineering staffs. To prepare accurate and competitive estimates of labor and engineering costs, bills of materials and detailed specifications, a proposal has been prepared in our standard format for your considerations. Our proposal meets 100% the intent and technical requirements of your specification. Minor exceptions or clarifications, if taken, are noted separately herein. The apparatus we propose to furnish shall be manufactured in accordance with the enclosed Rosenbauer specifications after proper execution of a contract, One (1) Rosenbauer Custom Coba 100'r Mid Mount Aerial Total Price: $982,174.00 Nine Hounded Eighty -Two Thousand One Hundred Seventy -Four Dollars Price listed above includes (1) Mid Inspection Trip, (1) Final Inspection and delivery, and orientation. Completion: Approximately Mid -September. 45 Days of use as demo vehicle F.O.B. Sentinel Emergency Solutions LLC, Arnold, Missouri TERMS: Payment due upon acceptance. The amount named in this proposal shall remain firm for a period of 30 days from date of same. Respectfully Submitted, Jeff A. Stigall Apparatus Sales Specialist Sentinel Emergency Solutions Authorized Distributor for Rosenbauer 4f0j)'R'0V'1Cj) flipard of P�jhjfv' wor'ia BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 4/3/2018 Department Fire BPW Date 4/10/2018 Phone 9255 .... . ..... Name Todd Skwarcan, A/C Services .. ................. . ..... . . ... . ...... Legal Attorney Name Elliott Anderson 4- a) 0 — Controller review is required for all Contracts $5,000.00 or more 72 Controller F❑ and greater than one year in length per the City Purchasing Co E M0 W IL -5 Policy W Purchasing Check the Appropriate Item Tvpe - Required for All Submissions Agreement L] Contract 1I Ll Proposal Addendum El Claim _I_Lj __ El Bid Opening El Bid Award i_e7 ❑ Req. to Advertise 1-0 D Title Sheet E] Quote Opening El Quote Award E] Chg Order No. ❑ C/O & PCA No. ❑ PCA El Ease./Encroach. El Traffic Control El Resolution M Other: Special, Purchase Reauired Information Company or Vendor Name Rosenbauer New Vendor El Yes 0 No If Yes, Approved by Purchasing MBE/VVBE Contractor ❑ MBE [:] WBE -Project Name -Project Number Funding Source Aerial Apparatus Lease Purchase Account No. Principal 287.0902.422.37-11; interest 287.0902.422.37-12 Amount $ 982,147.00 Terms of Contract Payment due upon delivery Purpose/Description Planned replacement of aerial fleet. Unit is a 1 00�' mid -mount tower aerial apparatus; demo model unit. Amount of ❑E increase Decrease Previous Amount Current Percent of Change: $ % New Amount $1 Total Percent of Change, 1% PO No. Dispersal After Approval Copy Original F1 F-1 R El