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Home My WebLink AboutProcession - Olivet AME Church1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD FAX 574/ 235�-9171 scam -rii BEND. INDIANA 46601 -1830 CITY M SOU'Fi-i BEND PETE BUTT'IGIEG, MAYOR April 10, 2018 Jeffrey Thomas Olivet AME Church 719 Notre Dame Avenue South Bend, IN 46617 RE: Event: South Bend 5K Community Peace Run, Walk or Roll Date: April 21, 2018 Dear Mr. Thomas: The Board of Public Works, at its meeting held on April 10, 2018, approved your request to conduct the above referenced event on April 21, 2018, from 7:00 a.m. to 10:30 a.m., on the designated route as submitted subject to the following agreed upon conditions: 1, The petitioner will provide at least one (1) volunteer at each intersection and way finding signage, and; 2. The minimum number of registered runners must be at least twenty (20) or the run portion of the event will be canceled. Enclosed please find copy of your approved pen -nit, The Police Department asks that runners use the road, and all walkers must use the sidewalks. Further, the Police Department recommends that the walk start fifteen minutes after the run so the two can be differentiated for security purposes, All participants should obey all traffic laws. Police and volunteers will furnish an escort and traffic control. If I can be of any further assistance to you in this matter, please call me at (574) 235-925 1. Sincerely, 3"1 �)' I/ �(),—AJ—c Linda M. Mai -tin, Clerk Enclosure c: Gene Eyster, Police Department Ed Gleckler, Traffic & Lighting Federico Rodriguez, Fire Department GARY A. Gn.or SUZANNA M. FRITZBERo ELIZABETH A, MARADIK JAMEs A. MUELIXII Ti IERESE J. DORAU APPLICATION FOR USE OF PUBLIC RIGHT-OF-WAY FOR PROCESSIONS The Board of Public Works must b4ve FOUR (4) weeks prior notice of the Sponsor: -E CLSubmitted By: O 0y. t- ' `CC -.a AA Address: 11 a U 0!5p, x D R, U .c City: So %"40-� Rw" State:Zip: Phone: 1. -1L�) C6�-�a� Email Sponsor may use the public right-of-way ttsscribed as (describe route and attach snap) PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT R.ESER.VE8 THE, RIGHT TO CHANGE YOUR ROUTE TOR. SAFE TV PURPOSES Eventname:S " v,I e W car '�IerLk [ [ The Board of Public Works must have FOUR (4) weeks prior notice before e ent occurs All certificates of insurance, pre paid costs, maps, and any other applicable information requested or required by the Board of Public works have been provided with this application [ The event shall be held on ktr 21 , 20, t Y and no other date Registration time for the event starts at -7 ' /p.m. Starting time of the procession is ` /p.m. Estimated completion time This event involves the use of the following roadways W This event involves closure of City residential streets ❑ This event involves County roads ❑ This event involves State highways ❑ This event involves use of a park (Must obtain permission fiom Park Board) ® I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) This event involves the use of the sidewalk/ Participants must stay on the sidewalk and obey all traffic laws. ] ] This event is a local/ , 'ou national event (Please circle the appropriate event type) [ This event will be coordinated with the property owner/business where staging will tape place Updated 08/2017 2 PERMIT AGRRIJMI♦ NT FOR. A. PROCESSION 1. Sponsor shall reimburse the Board for tine actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Cer tr01cate of insurance showing a liability policy in full force and effect with limits o.f $300,000.00 per oecutTonce and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the. Board all additional;licenses, pcznn is .and documentation required for the event. 4. If this event results in closure of a residential street, all residents within the aMcted area :-'lllLlO4.':VV...31V •11Av.N '.:vi.:: ,.uau...v.. vex . t �>.... �.�..;.. i..� .�...� .....«.-. ,. _.___., __ _..____ ..,._. _.3... ilptiti all residents that reside on the block.' A copy of a brochure or letter desrribilxg .the event purpose, date, and trine inust be distributed to all affected neighbors and included.with the application. 5. If this event results in closure of a residential street, the applicant is responsible, prior to the event, for determining if there are any residents affected that could potentially need assistance in accessing their residence. The..applicant is :re sponsi<ble £or providing said resident access. or Vansportation to their property, 6. Sponsor. agrees to abide by allterms and conditions -of.: theBoard's policy. governing .Walks, runs, parades of other similar event adopted by the Board on March 3,19.85. 7. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department TiaMc Bureau, the Bureau of Traffic and Lighting, and, where applicable, the. Board of Park C- - ' . 'signers, . . . . . . . . . . . . . . . . .. ... . . . . .. . . . . B. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. 9. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, flee and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that -he/she is authorized to bind the above mentioned sponsor to the terms hereof. 10. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works l understand the above rules and regulations and that this application, may be denied based on any false or incomplete information. Sponsor Signature14 RE TURN rARM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, M 46601 Phone: (574) 235-925 r ® Fax: (574) 235-9171 Printed Name Title B OF PU IC WORT ,APPROVAL -VA/ President Mem er 0,nit ex Member Me er Date RUTURN FOUM To: 4 Board ofFublic Works 13 J 6 County -City Bullding 227 West Jefferson Boulevard South Bend, IN 46601 Phone; (574) 235-9251 + Fax: (574) 235-9171 Saturday April 21,2018 The layout of the 5k, is to have the runners and the walkers run through the northeast neighborhoods, near Notre Dame University. We will, also have a participation route, for those that want less of a challenge. That route starts in the same location, but will Run, Walk or Roll down Notre Dame Ave, all the way to Napoleon Street, turn around, back down Notre Dame Avenue, to the finish line at the church. Race format: Registration:lam, if not done in advance. Starting Times: 8:00 am 5K Runners Starting Times: 8:02 am'5K Walkers (sidewalk} Starting Times: 8:05 am Participation Route (Right side of street) 4 CD CD '�i