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HomeMy WebLinkAboutOpening of Bids - Spec F - One or More 2018 or Newer Mid-Size Extended Cab Four Wheel Drive Pickup Truck - Jordan FordBIDIPROPOSAL CITY OF SOUTH BEND Spec F - One (1) or More 2018 or Newer Mid -Size Extended Cab Four BID NAME Wheel Drive E��.Truclk FOR BIDS DUE Amil 10. 2018 at 9:30 a.m. Description YearlMake/Model Unit Price SUPERCAB 8' BED 2018 FORD P150 4X4 XL $ 29,155.00 EAC Option# Description Cost Total I Truck Cap utility style with lockable doors, no glass._.. $1,155-00 $1,155.00 EACH 2 Foldable tonneau cover. $448.00 $448.00 EACH 3 CNG - Bi-luel conversion with tanks mounted under bed. $105600-00 $ 10,600 - 00 EACH Estimated number of days for delivery from award date. 125 Bidder (Firm): JORDAN FORD Address: 609 E JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981 EX 317 Fax Number: 574/254-2777 By "'\44�c (Signature) BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member 14 DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) Therese J. Dorau, Member Elizabeth A. Maradik, Member James Mueller, Member 15 Attest: Linda M, Martin, Clerk CITY OF SOUTH BEND, INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS Spec F — One (1) or More 2018 or Newer Mid -Size Extended Cab Four BID NAME Drive Pick Up Truck ... N6 . FOR BIDS DUE April 10, 2018 at 9:30 a.m. Bidder Date: APRIL 10, 2018 (Firm): JORDAN FORD Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: ( 574 ) 259-1981 EXT 317 Agent of Bidder (if Applicable): N/A When the prospective Controetor is unable to certify to any of the statements below, it shall attach air explanotion to this Af .fleletvit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA— ) SS: ST. JOSEPH COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: I . Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person of persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded fi-om participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran, 4 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time-to-tirne. b. As provided by Ind. Code § 5-22-16.5-8, as amended from th-ne-to-time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified oil list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Prograrri. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business 5 Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year fi-oin the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 10TH day of APRIL, 20 18 JORDAN FORD Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER COMMERCIAL FLEET SALES 14ANAGER In Printed Name and Title Subscribed and sworn to before me this I D4"' day of Npri t —, 201-& My Commission Expires I Iq IU2,1 County of Residence �Ahil"A A, Q - Notary Public 0 WHITNEY R. PYLE, Notary Public County of St. Joseph, State of Indiana My Commission Expires 01/09/2021 (To be completed only by ContractorslSidders claiming to be a "local Indiana business" pursuant to 1, C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties, (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: * 5% for a purchase expected by the purchasing agency to be less than $50,000 * 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100,000. * 1% for a purchase expected by the purchasing agency to beat least $100, 000, Date: APRIL 10, 2018 Pursuant to I.C. 36-1-12-22, JORDAN FORD claims a local Indiana business preference for Project MID SIZED EXTENDED CAB PICK TTP (Project# SPEC F ) located within the City of South Bend, St. Joseph County, Indiana. Ex The location of the principal place of business is 609 E JEFFERSON BLVD, MISHAWAKA, IN 46545 (Addrelss) Ex St. Joseph County, Indiana 1-1 The following county located adjacent to St. Joseph County, Indiana: CX The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. EX The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCIAL SECURITY NUMBERS. Dated this IOTH day of APRIL � 20 18 JORDAN FORD Contractor/Bidder (Firm) G-LAA-� Qtk*C'�- S�ig—nature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER Printed Name and Title Gem Detailing Accessories 58049 Stale Road 19 Elkhart, IN 46517 (574) 295-2503 gamdetallOgmail.com ESTIMATE ADDRESS Jordan Ford 1605 N. Cedar Street Mishawaka, IN 46545 ESTIMATE # 1175 DATE 03/20/2018 ACTIVITY QTY RATE Sales 1,155.00 Light Duty Aluminum Cap- No Windows Panel Lockable Doors -Std White Sales 1,270.00 Light Duty Aluminum Cap- No Windows Panels Lockable Doors -Paint to Match Sales 1,485.00 Heavy Duty Aluminum Cap- No Windows Panel Lockable Doors- Std White Sales 1 1,950.00 Heavy Duty Aluminum Cap- No Windows Panel Lockable Doors- Paint to Match Sales 1 1,630.00 Ranch Fiberglass Cap - No Windows Panel Lockable Doors- Paint to Match 2018 Ford F150 8 ft bed TOTAL For� Deb at Jordan Ford estimate dstarkweather@iordanauto.com ,�/ (�eks IT /e- IT a_�c Accepted By Accepted Date AMOUNT c& I'D (­� I 1,155.00 1,270.00 1,485.00 *_ 1,950.00 A- 1,630.00 _Ahternathve CO�,F- Tuel'Systems Fresno, CA * Elkhart, IN BI-FUEL CNG/Gasollne Will Gutilla 659-289-8522 1 A � will@alaltfuols.com Nioi)lril DATE QUOTE 3/20/2018 180320WG NAME ADDRESS Deb Starkweather Jordan Automotive Group Mishawaka, IN P.O. NO. FORD DROP SHIP TERMS REP END USER FOB 88MINZ4 I Due on Completion WG South Bend Elk —hart IN ITEM DESCRIPTION QTY ,-111�]RICE EA Underbod EPA Certified Bi-Fuel CNG System F150-AE10-UB-BF 10 GGE 2018 Ford F-1 50 5,01- $10,400.00 CNG Tanks Mounted Behind Rear Axle; OEM Gasoline Tank ( Per Unit 1� Remains (Must Be Midship) �rl AE�/ In-Sed EPA Certified BI-Fuel CNG System F150-AE23-IB-BF 23 GGE 2018 Ford F-150 5.01- $10,900,00 CNG Tank Mounted I n-Bed; OEM Gasoline Tank Remains: Cannot be 5.5'Bed Per Unit C-ep) All items in "Options 3" section of South Bend bid sent by D (IX Starkweather on 3-16-18 are included, EXCEPT: For underbody option, tanks to be installed are Type 1, not Type 4 (industry standard). For underbody option, tanks will amount to 10 GGE, not the required 20 GGE (not enough space for 20 GGE). No methane detector is provided. It is not recommended on this vehicle type. Note: Quote is contingent on 2018 EPA certification. Note., Quote is good 60 days and is FOB Elkhart, IN. Note: CNG tanks will have approximately 1000psi upon completion. Note: After receipt of purchase order, vehicle will be put into production schedule. Note: After parts and vehicle arrive please allow 25 working days for delivery of first vehicle, and approximately 5 days for each additional vehicle. Note: Vehicle must be ordered with Ford's Gaseous Fuel Prep Engine option. BUYER AUTHORIZATION Buyer's signature below is acceptance to purchase the product identified above. Signature--------------------------- -- -------- - ------------------------- Date: --------------------------- ------ . . ........ .... ........... . . ��eejVC, 0A (J,,a/yj� 4� 40 5 1 1 q,y& C_&)6-?r-ef Floor V�o 0 0 -(�qc jo 6-6-C- 113 �O jr) CITY OF SOUTH BEND BID FOR SPEC F - ONE OR MORE 2018 OR MID -SIZE EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCK BID DUE DATE: APRIL 10, 2018 NOTES & EXCEPTION PAGE IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD'S TECHNICAL RESOURCE CENTER ENGINE IS A 3.5 V6 AXLE IS A 3.31 E-LOCK SEE ATTACHED QUOTE FROM GEM FOR OPTION #1. FIRST ONE LISTED IS QUOTED ON BID. THERE ARE FOUR OTHER CAPS YOU MAY WANT TO CONSIDER. SEE ATTACHED QUOTE FROM A-1. 10 GGE OPTION IS QUOTE AS OPTION #3. IF YOU WOULD LIKE 23 GGE, PRICE IS $11,100 INSTEAD. TENTATIVE LAST DATE TO ORDER 2018: AUGUST 10, 2018 PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY TO YOU. Document A31 OTM-2010 Conforms,with The American Institute of Arch Itects AIA Document 310 CONTRACTOR: �,Vtuyio, legal sfalus andaddress) Jordan Automotive Group dba Jordan Ford 609 E. Jefferson Boulevard Mishawaka, IN 46545 SURETY: (Name, lega/s/olus andprincipalplace, ofbitsinesi); The �Hanover Insurance Company 440 Lincoln Street Worcester, MA 01653 OWNER: (Name, legalslantsandaddress) City of South Bend 13th Floor, County -City Building, Room 1316, 227 West Jefferson South Bend, IN 46601 BOND AMOUNT: $ 10% Ten Percent of Amount Bid PROJECT: (Naina, location or address, andilrq1ect number, lfatti) This document has Import ' ant legal consequences. Consultation with an attorney Is encouraged with respect to Its completion or modification, Any slngular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. Spec F - �On,e (1) or More 20�18 or Newer Mid -Size Extended Cab Four Wheel Drive Pick Up Truck The Contractor and Suroty are bound to ilia Owner ill the 111101111t sot forill above. for the paynient of which the Contractor and Surety bind tbeniselves, their heirs, executors, administratOrS, SUCCOSSOTS and assigris, jointly and severally, its provided herein, The conditions ofthis Bond are such that if ilia Owner accepts the bid of the Contractor within the thne specified in the bid docurnents, or within such finic period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with tho Owner in accordance with the ternis of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the 1'rqjcct and otherwise acceptable to ihe Owner, for the faithful performance of such Contract and for the prompt payment of labor and inaterial furnished in the prosecution thereof, or (2) pays to the Owner the difference, not to exceed the arnount of this Bond, between the aniount specified in said bid and suah larger amount for which the Owner may in good faith contract with another party to pertbrin the work covered by said bid, then this obligation shall be, null and void, othenvise to reniain in full l'orce and ellect. The Surely hereby waives any notice ol'�n agreement between the Owner and Contractor to extend the thrie in whicli tim Ownerniav accept the, bid. )kaiver ol)iolice by the Surety shall not apply to any extension exceeding sixty (61)) days in the aggregate beyond (lie linic lbr acceptance ol'bids specilied in the bid documents. and the Owner and Contractor shall obtain the Surety's consent lor an extension beyond sixty (60) day.s. If this Bond is issued in connection with a subcontractoes bid toa Contractor, the terni Contractor in this Bond shall be deerned to be Subcontractor and the terin Owner shall be dcomed to be Contractor. When this Flond has been flumislied to comply with a slatuton, or other legal requirement in the locution ol'the Projeel, any provision ill this Bond conflicting withsaidstattilory or legal requircirlentshall be deemed deleted heret'roni and provisions confloniflng to such statutory or other legal requirement sliall be decined incorporated fierein. When so furnished, the intent is iha[ this Bond shall be con.strued as a statutory bond and not as a coninion la%v bond. Signed and scaled this '! Oth day of April, 2018 kL Charissa D, Lecuyer Jordan Automotive Group dba Jordan, Ford (Principal) (Soal) By: 'ck The Hanover Insurance Company �By:( (TuYv)Chri�! M. BraiTe- Attorney -in -Fact Su j1hone N�o. 508-853-7200 S-00541AS 8110 THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS INSURANCE COMPANY OF AMERICA POWER OF ATTORNEY THIS Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except In the manner and to the extent herein stated. KNOW ALL PERSONS BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the State of Michigan, (hereinafter individuallyand collectively the "Company") does hereby constitute and appoint, Jeffrey C. Carey, Mary T. Flanigan, Christy M. Braile, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Buhrmester, Charles R. Teter, 111, Charissa D. Lecuyer, Evan D. Sizemore, Larissa Smith, Rebecca S. Leal, C. Stephens Griggs, Tahltia M. Fry and/or Megan L. Burns -Hasty of Lockton Companies of Kansas City, MO each individually, if there be more than one named, as its true and lawful attorney(s)-in- fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, any and all surety bonds, recognizances, undertakings, or other surety obligations. The execution of such surety bonds, recognizances, undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly signed by the president and attested by the secretary of the Company, in their own proper persons. Provided however, that this power of attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation stated below: Any such obligations in the United States, not to exceed Fifty Million and No/100 ($50,000,000) in any single Instance That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and effect: RESOLVED: That the President or any Vice President, in conjunction with any Vice President, be and they hereby are authorized and empowered to appoint Attorneys -in -fact of the Company, in its name and as it acts, to execute and acknowledge for and on its behalf as surety, any and all bonds, recognizances, contracts of indemnity, waivers of citation and all other writings obligatory In the nature thereof, with power to attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons. RESOLVED: That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect theret03 granted and executed by the President or Vice President in conjunction with any Vice President of the Company, shall be binding on the Company to the same extent as If all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile. (Adopted October 7, 1981 — The Hanover Insurance Company; Adopted April 14, 1982 — Massachusetts Bay Insurance Company; Adopted September 7, 2001 — Citizens Insurance Company of America) IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by two Vice Presidents, this 154h day of November, 2016, THE KANOVER INSURANCE COMPANY MASSACHUSETTS eAy JNSUPANCE COMPANY CITTZE�����F-RICA Robcr(Thoma& Vice Picsidmi rHE JIANOVrft INSURANCE COMPANY f.UBAY RA 0 WP NY E V . �.A THE COMMONWEALTH OF MASSACHUSETTS COUNTY OF WORCESTER On this 15th day of November 2016 before me came the above named Vice Presidents The' Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Companyof America, to me personally known to be the individuals and officers described herein, and acknowledged that the seals affixed to the preceding instrument are the corporate seals of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seals and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations. I .,AL 01AN9 J. MEARON10 ,_3 wy Publia m5mm MY Dial Notary Pgbilc it =M-WN-22-r. My 1!7.1 Explrcs Mamh 4,20Z2 1, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Original Power of Attorney issued by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect. GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this day of CERTEFIED COPY fliwdoro 0, Martinez, Vice President