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Home My WebLink AboutAward Bid - Spec A - Three More or Less 2018 or Newer Standard AWD Four-Door Utility Vehicles - Jordan Ford1316 COUNTY -CITY BUILDING 227 W. JETFERSON BOULEVARD Sok rut BFND. INDIANA 46601-1830 CITY OF SOUTti BFND PETF BUTTIGIEG, MAY BOARD OF PUBLIC WORKS I April 10, 2018 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 Pi-mr. 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Three (3), More or Less, 2018 or Newer, Standard All Wheel Drive Four -Door Utility Vehicles — Spec A Dear Ms. Starkweather: The Board of Public Works, at its, meeting held on April 10, 2018, awarded the above referenced bid to you in the amount of $21,890 each for a total of $65,670. A representative from the Central Services Department will contact you regarding the bid award, Please call this office with any questions regarding this matter at (5 74) 23 5 -925 1. Sincerely, Linda M. Martin, Clerk Enclosure C: Jeff Hudak, Central Services GARY A. Git,oi' SOZANNA M. FRITZBERc, ELIZABETH A. MARADIK JAMEs A. MUELLER THEUSE J. DORAU BIDIPROPOSAL CITY OF SOUTH BEND865 Spec A - Three (3) More or Less, 2018 or Newer Standard AWD 4 Door BID NAME Utility Vehicle FOR BIDS DUE March 27, 2018 at 9:30 a.m. Description Year/Make/Model Unit Price UTILITY 2018 FORD ESCAPE 4WD SE`: $ 21,890.00 EAC Estimated number of days for delivery from award date. 115 Bidder (Firm): JORDAN FORD Address: 609 E JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 465 Telephone Number: 5741259-1981 x 317 Fax Number: — 57412S —2777 BO OF PiURLIC RKS Gary". Gil t, President 11,4 1 k u a a rt tuber James A. Mueller, Member By (Signature) 14 DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) Elizabeth A. Maradik, Member Therese J. Do au, ember Attest: Linda M. Martin, Clerk �ti�llitt!!F r CITY OF SOUTH BEND, INDIANA w,4F._ SELLER'S BID FOR SALE OR LEASE OF MATERIALS { AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME Spec A — Three (3) More or Less, 2018 or Newer Standard AWD 4 Door Utility Vehicle FOR BIDS DUE March 27, 2018 at 9:30 a.m. Bidder Date: MARCH 27 2018 (Firm): JORDAN FORD Address: 609 E JEFFERSON BLVD. City/StatelZip: MISHAWAKA, IN 46545 Telephone Number: 574 259--1981 EXT 317 Agent of Bidder (if Applicable): N/A Rhen the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affrrlavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ST JOSEPH COUNTY } } SS: The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. 0 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the 5 Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBEIWBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 27TH day of MARCH , 20 18 JORDAN FORD Contractor/Bidder (Firm) 2 Signature of Contractor/Bidder or Its Agent JORDAN FORD DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER Printed Name and Title Subscribed and sworn to before me this 27TH day of MARCH RCH , 20 18 y� My Commission Expires ��°1�2b'LIknno r� Notary Public County of Residence WHITNEY R. PYLE, Notary Public County of St. Joseph, State of Indiana My Commission Expires 01/09/2021 7 (To be conspleted only by Contractors/Bidders claiming to be a "local Indiana business"pursuant to LC. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business " refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2),4 business that pays a majorio) of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3% for a purchase expected by tine purchasing agency to beat least $50, 000 but less than $100, 000. • I % or a purchase expected Py the purchasing agency to beat least $100, 000. Date: mARC:li 97, gf)i8 Pursuant to 1.C. 36-1-12-22, JORDAN FORD preference for Project SPEC A AWD UTILITY VEHICLE South Bend, St. Joseph County, Indiana. claims a local Indiana business (Project # SPEC A } located within the City of ❑X The location of the principal place of business is 609 E JEFFERSON BLVD. , MISHAWAKA,_IN : 46545' (Address) 0 St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: Fx� The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ® The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHENSUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCIAL SECURITY NUMBERS. Dated this 27TH day of MARCH , 20 1B _ JORDAN FORD Contractor/Bidder (Firm) L Sigkature of Contractor/Bidder or Its Agent COMMERCIAL FLEET SALES MANAGER DEBRA STARKWEATHER Printed Name and Title BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 4/2/18 Name Matthew L. Chlebowski Department Central Services Check the Apprapria#e''Item Tvpe - Required forkl Submissions ❑ Agreement ❑ Contract n Proposal LJ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control n Other: Company or Vendor Name New Vendor MBEANBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of 0 Required for Jordan Ford ❑ Yes ® No ❑ If Yes, A roved by Purchasing F MBE I] WBE ❑ No ❑ Yes Name of Company Spec A — Three (3) More or less, 2018 or Newer Standard AWD 4 Door Utilitv Vehicle 1 car from 2017 Building Department Budget Proceeds 2 cars from 2018 Capital Lease $ 65,670 Bid Opening Date: ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Increase $ Decrease $ Previous Amount Current Percent of Change New Amount Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Matt Chlebowski, Jeff Hudak, Jen Hockenhull ® ❑ Chuck Bulot ❑ ❑ 120ON County -City Building 227 W Jefferson Blvd. Soutli Bend, Indiana 46601-1830 Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PF-,i,E Bu'.rT1GIEG, MAYOR DEPARTMENT OFADmINISTRATION ANDFINANCE April 2, 2018 Board of Public Works 1308 County -City Building South Bend, TN 46601 Dear Board Members, The Central Services Division requests your permission to award three or more 2018 or Newer standard AWD 4 door utility vehicles to the most responsive and responsible bidder with Indiana Local Business Prel`erence claim. The low bidder is Jordan Ford, The cost of the three vehicles is $65,670 and will be funded with proceeds from the 2017 Building Department budget as well as proceeds from the 2018 Capital Lease, Listed below are the bids received for your review. -'*-,'Denotes Lowest Bidder *** Jordan Ford - Snec A Descrintion 2018 Ford Esca Unit Price I Total 3 1 $21,890 1 $65,6,70 Purchase Price $65,670 Local Vendor Discount - 5% $3,283.50 Bid Coini)arison Price $62,386,50 G;itpq r.hpvv World - Snpr A Description Qty Unit Price Total 2018 Chevy Equinox.---.- $23,240 $69,720.00 Purchase Price $69,720.00 Local Vendor Discount - 5% $3,486,00 Bid Comparison Price $66,234.00 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerely, l " c, cf Hudak Central Services Division 1316 (70UNTY-CITY 134ALDING, 227 W, JEFFERSON BOULEVARD Sou-n I BEND. INDIANA 46601-18301 CITY OF SOUTi-i BEND PE'rEBUTTIGIEG,MAY BOARD OF PUBUIC WORKS I April 10, 20 18 Shaun Dralle Gates Chevy World 636 W. McKinley Avenue Mishawaka, IN 46545 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Three (3), More or Less, 2018 or Newer, Standard All Wheel Drive Four -Door Utility Vehicles — Spec A Dear Mr, Dralle: The Board of Public Works, at its meeting held on April 10, 2018, awarded the above referenced bid to Jordan Ford in the amount of $21,890 each for a total of $65,670. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the fature. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GA A, Git,o'r SUZANNA M. FRrrZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER Tt IE RESE J. DOR AU