Loading...
HomeMy WebLinkAbout042418 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 24, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of April 5, April 10, and April 17, 2018 2. OPENING OF BIDS A. One (1) or More, 2018 or Newer, Full Size Cargo Van – Spec C 1. Funding: Waste Water Capital (642.0630.415.43.02) B. Two-Way Conversion of Colfax Ave – Project No. 115-053A 1. Funding: WWDA TIF (422.1050.460.42.01) C. Waste Water Treatment Plant Belt Filter Press No. 1 Rehabilitation – Project No. 118-019 1. Funding: Utilities, Wastewater, Other Equipment (641.0630.793.36.05) D. One (1) or More, 2018 or Newer, One Ton Four-Wheel Drive Pickup Truck with Animal Transport Module – Spec H 1. Funding: Animal Control Capital (600.1207.415.43.09) E. One (1) or More, 2018 or Newer, ¾ Ton Two-Wheel Drive Pickup Truck -Spec I 1. Funding: Capital Budget (622.0640.415.43.02) F. Thirty-Nine (39) More or Less, 2018 or Newer, All-Wheel Drive Police Patrol Vehicles – Spec J 1. Funding: Police Department Capital Lease (404.0401.415.37.11/.12) G. One (1) or More, 2018 or Newer 1.0 Cubic Yard Loaders/Backhoes – Spec K 1. Funding: Water Works Capital (622.0640.415.43.02) H. One (1) or More, 2018 or Newer 3 ½ Ton Utility Truck with Crane – Spec L 1. Funding: Water Works Capital (622.0640.415.43.02) I. One (1) or More, 2018 or Newer, Trash Tote Cleaning Trailer System – Spec M 1. Funding: Solid Waste Capital Lease (611.0610.415.37.11/.12) 3. REJECT BIDS A. Water/Wastewater Laboratory Equipment 1. Reason: Changes to the Scope; Re-Advertise 2. Funding: Utilities, Wastewater, Capital 4. OPENING OF PROPOSALS A. Building Cleaning Services for the City of South Bend Venues, Parks and Arts 1. Funding: Event Funds 5. OPENING OF QUOTATIONS A. West Race Emergency Repairs – Project No. 115-115 1. Award 2. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. Kelly Park Bike Rack Concrete Pad CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 24, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 1. Award 2. Funding: Park Bond (751.1101.451.39.89) C. 2017 Riverside Sidewalk and Driveway – Project No. 118-050 1. Award 2. Funding: MVH (202.0619.431.31.06) D. Vietnam Veterans Memorial Relocation – Project No. 117-047A 1. Funding: Regional Cities Grant (201.1111.452.31.06) E. Alley Drywell Install – Project No. 118-051 1. Funding: LRSA (251.0608.431.42.96) F. Organic Resources Facility – Flagpole and Installation Services 1. Funding: Utilities, Organic Resources, Contractual Services Other (641.0630.793.63.35) G. Beck’s Lake: Overflow Valve Materials Procurement 1. Funding: Utilities, Sewage Works/Operations, Contractual Services Other (641.0630.793.63.35) 6. AWARD BIDS AND APPROVE CONTRACTS A. Sale of City Owned Property – 111 and 117 Dundee Street 1. Purchaser: Eunice Delacruz 2. Amount: $830 each; Total $1660 3. Approve Purchase Agreements B. One (1) or More, 2018 or Newer, ¾ Ton Four–Wheel Drive Pickup Trucks – Spec D 1. Company: Jordan Ford 2. Amount: $44,526/each; Base Bid plus Alternate Nos. 2 and 4 3. Funding: Traffic & Lighting Capital Lease (202.0607.431.37.11/.12) C. One (1) or More, 2018 or Newer, Mid-Size Extended Cab Four-Wheel Drive Pickup Truck - Spec F 1. Company: Gates Chevy World 2. Amount: $39,470/each; Total $78,940 for Base Bid plus Options 2 and 3 3. Funding: Code Enforcement Capital Lease D. Three (3), More or Less, 2018 or Newer, Cubic Yard Front Loading Refuse Trucks for Solid Waste – Spec G 1. Company: Central Indiana Truck Equipment Corporation 2. Amount: $374,320/each; Total $1,122,960 3. Description: Low Bidder Non-Responsive to Specifications in Sixteen (16) Areas 4. Funding: Solid Waste Capital Lease (611.0610.415.37.11/.12) E. One (1) or More, 2018 or Newer, 60’ Aerial Two-Wheel Drive Tower Truck - Spec E 1. Company: Nesco, LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 24, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 2. Amount: $234,550 3. Description: Low Bidder’s Delivery Date adds One-Hundred, Fifty (150) Extra Days in Rental Fees Offsetting the Price Differential 4. Funding: Wastewater Capital (642.0630.415.43.02) F. Tucker Drive – Project No. 116-118A 1. Company: Walsh & Kelly, Inc. 2. Amount: $283,972.77 3. Funding: RWDA TIF (324.1050.460.31.02) G. Downtown Cross Streets Improvements, Phase 1 – Project No. 117-041A 1. Company: Walsh & Kelly, Inc. 2. Amount: $1,659,060.60; Divisions A & B Only 3. Funding: RWDA TIF (324.1050.460.31.02) H. 2018 Street and Sewer Department Materials – Project No 118-031 1. Companies: a) Walsh & Kelly, Inc.; Part A b) Ozinga Ready Mix; Part B c) American Highway Products; Part E d) Reject Parts C, D, F, G, I and H 2. Amount: Unit Prices 3. Funding: Streets, Curb and Sidewalk, Sewer Concrete, Sewer Ins., Water Works, Parks (202.0607.431.22.24, 22.30, 22.40, 23.02, 23.03, 23.20, 23.40, 39.89; 641.0621.792.22.24, 23.02, 23.03, 23.04; 202.0619.431.23.03, 23.24; 641.0625.792.22.24, 23.04; 640.0620.811.22.24, 23.04; 620.0640.606.23.30; 201.1101.452.39.89) 7. CHANGE ORDERS A. Western Avenue and Olive Street Intersection Improvements– Project No. 115- 097 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 4 3. Increase Amount: $2,338.53 4. Percent of Increase: .08% 5. Total Percent of Change: 5.50% 6. Revised Contract Amount: $2,862.580.68 7. Funding: RWDA TIF (324.1050.460.42.03) B. Jefferson and Twyckenham Signal Improvements – Project No. 116-027 1. Company: Martell Electric, LLC 2. Change Order No.: 1 3. Increase Amount: $21,246 4. Percent of Increase: 10.78% 5. Revised Contract Amount: $218,403.47 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 24, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 6. Funding: LRSA (251.0608.431.42.96) C. Wastewater Treatment Plant Digester Gas Utilization – Project No. 116-050 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 2 3. Decrease Amount: ($30,000) 4. Percent of Decrease: (3.98%) 5. Total Percent of Change: (8.07%) 6. Revised Contract Amount: $693,173 7. Funding: Wastewater Capital Improvements/Other Contractual Services (642.0630.415.43.66/642.0630.793.63.35) D. Wastewater Treatment Plant Secondary Treatment Improvements – Project No. 114-053 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 18 3. Decrease Amount: ($51,179.56); Additional Thirty-Three (33) Days 4. Percent of Decrease: (0.43%) 5. Total Percent of Change: 16.93% 6. Revised Contract Amount: $13,897,089.91; New Completion Date May 10, 2018 7. Funding: Wastewater Capital (642.0630.415.43.66) E. Fire Station No. 4 – Project No. 116-066 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 3 3. Increase Amount: $40,065; Additional Thirty (30) Days 4. Percent of Increase: 1.21% 5. Total Percent of Change: 9.59% 6. Revised Contract Amount: $3,351,062; New Completion Date September 1, 2018 7. Funding: RWDA TIF (324.1050.460.36.01) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Demolition of Howard Park Recreation Center– Project No. 117-058 1. Company: G.E. Marshall, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($6,200) 4. Percent of Decrease: (4.01%) 5. Revised Contract Amount: $148,335 6. Funding: REDA TIF (429.1050.460.39.82) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Eight (8), More or Less, Cardiac Monitors/Defibrillators CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 24, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Funding: EMS Capital (287.0902.422.43.10) B. 2018 Curb and Sidewalk Program – Project No. 118-007 1. Funding: MVH (202.0619.431.31.06) C. Two (2), More or Less, 2018 or Newer, Refurbished Medic Units – Spec Q 1. Funding: Fire Department Capital (287.0902.422.43.02) 10. RESOLUTIONS A. No. 18-2018 – A Resolution of the Board of Public Works Approving the Donation of Funds to Project Impact South Bend, Inc. for Local Small Business Development and Community Service Purposes 1. Description: Donation of Funds to Set-Up a New Office 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Purchase Agreement - Clinton And Sundra Gilkie 1. Description: Agreement for Purchase of City Property at 616/618 Sherman Ave. 2. Amount: $2,190 B. Amendment No. 1 to Contract – AIDS Ministries/AIDS Assist of North Indiana, Inc. 1. Description: Increase Contract Cost for use in Rapid Rehousing Activities 2. Amount: $3,299.54; New Total $52,305.54 3. Funding: ESG (212.1001.460.39.30) C. Contract – Greater Impact Lawn Care 1. Description: Negotiated Contract for RFP for Lawn Maintenance and Mentorship Program 2. Amount: NTE $20,000 3. Funding: Park Maintenance (201.1101.452.39.89) D. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Renewable Natural Gas Value Feasibility Study 2. Amount: $62,080 3. Funding: Utilities, Sewage Works/Wastewater, Engineering (641.0630.793.31.02) E. QPA Purchase – Dell, Inc. 1. Description: Fifteen (15) Laptops for South Bend Police Department 2. Amount: $51,467.85 3. Funding: Subject to 2018 Q1 City Lease (750.0801.421.43.06) F. Acceptance of Right-of-Way Plat of Dedication – Steel Warehouse Company, Inc. 1. Description: City to accept Dedication of Right-of-Way for Tucker Drive Project G. Task Order No. 4 – Stantec Consulting Services, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 24, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 1. Description: Preparation for Regulatory Meetings and Other Long Term Control Plan Tasks 2. Amount: $188,920 3. Funding: Wastewater Professional Services Engineering (641.0630.793.31.02) H. Software Trade Agreement – GolfNow, LLC 1. Description: G1 Software for all City Golf Courses in Exchange for Eight (8), Eighteen (18) Hole Rounds of Golf Trade Times per Day, per Golf Course for Two (2) Years I. Professional Services Agreement – Jones Petrie Rafinski 1. Description: Century Center Building Improvements 2. Amount: $28,150 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) J. Professional Services Agreement – Jones Petrie Rafinski 1. Description: Century Center Parking Lot Entry Gateways and Exterior Signage 2. Amount: $38,030 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) K. First Amendment to Master Agency Agreement – City of South Bend Board of Park Commissioners 1. Description: Extend Period in which the Board of Public Works is authorized to act as Agent for Board of Park Commissioners for Public Works Projects L. Professional Services Agreement – Emily Macellari 1. Description: Graphic Design Services for Public Works Reports, Marketing and Outreach Materials 2. Amount: $1,200 3. Funding: TBD M. Professional Services Agreement – Maclovio Cantu IV 1. Description: Traffic Calming Artwork at Riverside Drive and Hudson Ave. 2. Amount: $650 3. Funding: TBD N. Professional Services Agreement – Lawson Fisher Associates 1. Description: Olive Road Project Right of Way Services 2. Amount: NTE $199,000 3. Funding: Special LOIT; Subject to Council Appropriation 12. LICENSES AND PERMITS A. Block Party – Non-Residential 1. Applicant: City of South Bend Venues, Parks & Arts a) Event: Best Street Festival Ever b) Location: Byers Avenue from Sample St. to Mishawaka Avenue c) Date/Time: May 29, 2018; 9:00 a.m. to 2:00 p.m. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 24, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 d) Favorable Recommendations 2. Applicant: City of South Bend Office of Sustainability a) Event: May the 4th Vehicle Ride and Drive Event b) Location: Ten (10) Parking Spaces East Side of S. Michigan St. along Gridiron, North of Chocolate Cafe c) Date/Time: May 4, 2018 4:00 p.m.to 8:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: National MS Society a) Event: Walk MS: South Bend b) Date/Time: May 5. 2018; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations 2. Applicant: American Legion Riders a) Event: Fallen Heroes Family Ride b) Date/Time: May 20, 2018/ 8:00 a.m. to 1:00 p.m. c) Favorable Recommendations 3. Applicant: Mamas Against Violence a) Event: May 15 Annual Walk Against Violence b) Date/Time: May 12, 2018; 9:30 a.m. to 1:00 p.m. c) Subject to staying on Sidewalks and obeying Traffic Laws C. Sidewalk Cafés 1. Applicant: 101Dine LLC, d/b/a Café Navarre a) Location: 101 N. Michigan Street b) Date/Time: Sunday, 11:00 a.m. to 9:00 p.m.; Monday to Thursday, 11:00 a.m. to 11:00 p.m.; Friday, 11:00 a.m. to 12:00 a.m.; Saturday, 4:00 p.m. to 12:00 a.m. c) Favorable Recommendations 2. Applicant: Aloft South Bend a) Location: 111 N. Main Street b) Date/Time: Sunday, 10:00 a.m. to 11:00 p.m.; Monday to Friday, 2:00 p.m. to 2:00 a.m.; Saturday, 10:00 a.m. to 2:00 a.m. c) Favorable Recommendations 3. Applicant: Woochi Japanese Fusion & Bar a) Location: 123 W. Washington St. b) Date/Time: Sunday, 12:00 p.m. to 9:00 p.m.; Monday to Thursday, 11:00 a.m. to 10:00 p.m.; Friday, 11:00 a.m. to 11:00 p.m.; Saturday, 12:00 p.m. to 11:00 p.m. c) Favorable Recommendations 4. Applicant: Fiddler’s Hearth a) Location: 127 N. Main St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 24, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 b) Date/Time: Monday to Thursday, 11:00 a.m. to 11:00 p.m.; Friday to Saturday, 11:00 a.m. to 12:00 a.m.; Sunday, 11:00 a.m. to 9:00 p.m. c) Favorable Recommendations 5. Applicant: Tapastrie, LLC a) Location: 103 W. Colfax Ave. b) Date/Time: Monday to Saturday; 4:30 p.m. to 11:00 p.m. c) Favorable Recommendations D. Encroachments/Revocable Permits 1. Applicant: City of South Bend Venues, Parks and Arts a) Location: Mishawaka Ave., 31st St., Esther St. b) Description: Install Seventeen (17) Banners on Existing Poles with Banner Arms for the Best Week Ever c) Favorable Recommendations 13. STREET/ALLEY VACATIONS A. Applicant: Jim Linder 1. Location: First East/West Alley South of Sample St. from East Right-of-Way of South Main St. to North/South Alley between South Michigan St. and South Main St. 2. Purpose: Future Development 3. Community Investment and Engineering state it does not meet Criteria B. Applicant: Joseph Weatherly 1. Location: Ally from West or South Right-of-Way of Madison St. to Northwest/Southeast Alley between North Taylor St and North William St. 2. Purpose: Combine Properties 3. Favorable Recommendations C. Applicant: JPTC Real Estate 1. Location: First North/South Alley West of Carroll Street, East of Michigan St., South of Bronson St., North of Penn Central Railroad 2. Purpose: Future Development 3. Favorable Recommendations 14. TRAFFIC CONTROL DEVICES A. Temporary Installation – No Parking Zone Request for Fire Department Alarm Canvas 1. Location: Intersection of Scott St. and Calvert St. 2. Date: April 29, 2018, and May 6, 2018; 11:00 a.m. to 4:00 p.m. 3. Favorable Recommendations 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 24, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 9 A. Miller Builders, Inc., 1. 25621 Scent Trail – Water/Sewer 2. 25607 Scent Trail – Water/Sewer B. Irish Rentals, LLC 1. 53667 Terre Verde Hills Court – Water/Sewer 2. 51587 Audubon Woods Drive – Water C. Capstone Building and Remodeling, 19327 Foley Circle North – Water/Sewer D. Linda Harris, 20023 Ritter Ave - Water 16. RATIFY BONDS A. Excavation Bonds 1. TBE Group Inc. d/b/a Cardno TBE, for Release effective August 18, 2018 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.