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Home My WebLink About02/10/11 Board of Public Works Agenda ReviewBOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Thursday, February 10, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS & TITLE SHEET A.Trade Drive Construction – Project No. 110-048 1.Funding: AEDA TIF (420) REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Review Session: January 20, 2011 B.Regular Meeting: January 24, 2011 C.Claims Review Meetings: January 31, 2011 & February 7, 2011 2.OPENING OF BIDS A.Coveleski Stadium Improvements – Main Concourse Construction – Project No. 111-005C 1.Funding: Coveleski Bond (438.1001.460.42.01) B.Pleasant Street Sewer Separation, Phase 2 – Project No. 109-029 1.Funding: Sewer Projects (658.0621.415.31.02) C.2011 Trucking of Belt-Pressed Wastewater Biosolids for Land Application 1.Funding: Wastewater 3.OPENING OF QUALIFICATIONS A.Hydroelectric Feasibility Study – Project No. 110-092B 1.Funding: EECBG (101.0600.419.31.06) 4.OPENING OF PROPOSALS A.Installation of 45W Hydroelectric Turbine – Project No. 111-010 1.Funding: 5.BID AWARD AND CONSTRUCTION CONTRACT A.Demolition of Structures for Olive Road Widening – Project No. 110-090 1.Company: Grade-Rite Excavating, Inc. 2.Amount: $56,700 3.Funding: AEDA TIF (324.1050.460.39.82) 6.BID AWARD EXTENSIONS A.2011 Street Materials 1.Company: Walsh & Kelly, Inc. 2.Amount: 2010 Unit Price Extension for Asphalt Paving Items Nos. 1-26 & 36 3.Funding: MVH B.2011 Street Materials 1.Company: Kuert Concrete 2.Amount: 2010 Unit Price Extension for Concrete Items Nos. 27-35 1 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Thursday, February 10, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: MVH 7.CHANGE ORDER A.Traffic Signal Modernization – Western Avenue – Project No. 108-065 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 4 3.Increase Amount: $611.84 4.Percent of Increase: .097% 5.Modified Contract Amount: $659,350.80 6.Funding: FHWA 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Thirty-Five (35) More or Less, 2011 or Newer Front-Wheel Drive Police Patrol Vehicles 1.Funding: Capital Lease (404.0401.415.37.02) B.One (1) or More, 2011 or Newer Two-Wheel Drive SUV Police Patrol Vehicles 1.Funding: Capital Lease (404.0401.415.37.02) C.Three (3) More or Less, 2011 or Newer ¾ Ton Two-Wheel Drive Pick-Up Trucks 1.Funding: Parks Capital (201.1101.452.43.02) D.Five (5) More or Less, 2011 or Newer Rear Wheel Drive Police Patrol Vehicles 1.Funding: Capital Lease (404.0401.415.37.02) E.Abandoned Vehicles 9.REQUEST FOR THE RECEIPT OF PROPOSALS A.Voice Over Internet Protocol Communication System & Hardware 1.Funding: TBA 10.RESOLUTIONS A.No. 14-2011 - A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1.Item: One (1) Sig Sauer Handgun – Retirement of Sgt. Albert Deroo B.No. 15-2011 – A Resolution of the City of South Bend, Indiana Board of Public Works for The Disposal of Unfit and/or Obsolete Property 1.Items: Fire Department Equipment C.No. 16-2011 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Write-Off of Uncollectable Utility Billed Accounts Receivable for 2010 1.Amount: $212,867 D.No. 17-2011 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Items: Various Water Works Equipment including Computers, Monitors, Printers, Fax Machines, Televisions, & Miscellaneous Items 2 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Thursday, February 10, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Transition Agreement – National Football Foundation and College Hall of Fame, Inc. and Century Center Board of Managers 1.Service: Transition Terms for College Football Hall of Fame 2.Amount: $134,221.60 B.Master Agency Agreement – Redevelopment Commission 1.Service: Designate the Board of Public Works as the Commission’s Agent for Various Projects in 2011 C.Amendment to the Addendum to the Master Agency Agreement – Redevelopment Commission 1.Service: Main-Lafayette Connector Design – Project No. 110-058 2.Funding: SSDA TIF (430.1050.460.31.02) D.Professional Services Agreement – Lawson Fisher Associates 1.Services: Main-Lafayette Connector Design – Project No. 110-058 2.Amount: $439,000 3.Funding: SSDA TIF (43.1050.460.31.02) E.Service Agreement – Netarx, LLC 1.Service: Allows for City-Owned IT Equipment to Reside in Netarx’s Data Center and Provides Internet Service 2.Amount: $1,020/month 3.Funding: (404.0617.431.32.04) F.Addendum III – Chamber of Commerce of St. Joseph County 1.Service: Extend Current Agreement for City to Pay Funding for the Director of Business Growth Position to December 31, 2011 4.Amount: $65,000 5.Funding: Other Services/Grants (408.0401.415.39.30) G.Shelter Plus Care Agreement – Oaklawn Psychiatric Center, Inc. 1.Service: Shelter Plus Care Permanent Housing 6.Amount: $42,840 7.Funding: SPC HUD (212.1096.460.39.97) H.Shelter Plus Care Agreement – Oaklawn Psychiatric Center, Inc. 1.Service: Shelter Plus Care Scattered Site Housing 2.Amount: $92,820 3.Funding: SBC HUD (212.1096.460.39.97) I.Shelter Plus Care Agreement – Oaklawn Psychiatric Center, Inc. 1.Service: Shelter Plus Care Gateway 2.Amount: $141,120 3.Funding: SBC HUD (212.1096.460.39.97) J.Professional Services Agreement – JFNew 1.Service: Rain Garden Program and Native Plant Maintenance 3 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Thursday, February 10, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: Plant Maintenance: $2,900/Session; Rain Garden: With Coordinator $39,330, With Coordinator and Matching NFWF Funds $19,330; On-Call Consulting: NTE $30,000 3.Funding: K.Professional Services Agreement – Default Mitigation Management, LLC 1.Service: HUD Counseling Agency use of Website for the Purpose of Loss Mitigation Settlement Conference Preparation L.Ratify Release of Mortgage – Corporation for Entrepreneurial Development 1.Location: Lot 13 in the Maplewood Second Addition, Elkhart M.Contract Amendment – Near Northwest Neighborhood, Inc. 1.Service: Amendment to 2009 Community Space Renovation – Extend Contract Time to 12/31/11 N.Contract Amendment – Near Northwest Neighborhood, Inc. 1.Service Amendment to 2010 Community Space Renovation – Extend Contract Time to 12/31/11 O.Contract Amendment – Near Northwest Neighborhood, Inc. 1.Service: Amendment to 2009 NNN Revitalization Program – Extend Contract Time to 12/31/11 P.Contract Amendment – Near Northwest Neighborhood, Inc. 1.Service: Amendment to 20089 Community Space Renovation – Extend Contract Time to 12/31/11 Q.Contract – Rebuilding Together 1.Service: Owner-Occupied Rehab Project for 2011 2.Amount: $135,000 3.Funding: CDBG (212.1022.460.81.13) R.Contract – South Bend Heritage Foundation 1.Service: Robertson’s Apartment Rehab Project for 2011 2.Amount: $337,500 3.Funding: CDBG (212.1022.460.81.27) S.Contract – South Bend Police Department 1.Service: Neighborhood Action Reclamation Foot Patrols for 2011 2.Amount: $36,476 3.Funding: CDBG (212.1022.460.81.71) T.Professional Services Agreement – John Stancati 4.Service: Consultant for Water Works and IURC & OUCC Rate Case Process 5.Amount: NTE $12,000 6.Funding: Water Works Operations (620.0640.605.31.06) U.Amendment to the Addendum to the Master Agency Agreement – Redevelopment Commission 7.Service: Ireland Road Improvements – Fellows to Miami – Project No. 110- 057 8.Funding: SSDA TIF (430.1050.460.31.02) 4 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Thursday, February 10, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 V.Amendment to Agreement – Christopher Burke Engineering, Ltd. 1.Service: Additional Scope of Work on Ireland Road Improvements – Project No. 110-057 2.Amount: $47,192 3.Funding: SSDA TIF (430.1050.460.31.02) W.Professional Services Agreement – R.W. Armstrong 1.Service: Lift Station Standard Operating Procedures and Pump Down Testing – Part of CMOM Compliance 2.Amount: $39,689 3.Funding: Environmental Services Contractuals (641.0630.793.63.35) X.Renewal of Contract – Corporate Graphic Solutions 1.Service: Renew 2010 Contract for 2011 Paper Product Procurement 2.Amount: NTE $38,100 3.Funding: Water Works Operating (620.0640.657.33.01) Y.Professional Service Proposal – Weaver Boos Consultants 1.Service: Century Center UST Removal Design – Project No. 111-001 2.Amount: $48,891 3.Funding: Non-Reverting Loss Recovery Fund (227) Z.Professional Services Agreement – DLZ Indiana, LLC 1.Service: Angela Boulevard and Leahy Drive Traffic Signal Installation Design – Project No. 111-006 2.Amount: $30,500 3.Funding: Engineering Operations/Other Prof Services AA.Purchase Agreement – Campeau Properties, LLC by Jeffrey Warren 1.Service: Purchase of City-Owned Property at 1201 Campeau Street 2.Amount: $3,600 BB.Escrow Agreement – Dore & Associates Contracting, Inc. 1.Service: Studebaker Area A Demolition – Phase IV, Bid Package B – Project No. 109-032 CC.Renewal of Contract Agreement – Kone, Inc. 1.Service: One-Year Extension of Preventative Maintenance for Elevators at the Main Street and Wayne Street Parking Garages 2.Amount: $15,000 3.Funding: Economic Development Professional Services (601.0464.645.31.06/601.0460.645.31.06) 12.RECOMMENDATIONS A.Street Closures 1.Applicant: Morris Performing Arts Center a)Event: Fridays by the Fountain b)Location: Michigan Street from St. Joseph to Colfax 5 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Thursday, February 10, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 c)Dates/Times: June 10 & 24, July 8 & 22, August 5 & 19, 2011; 10:00 a.m. to 2:00 p.m. d)Favorable Recommendations 2.Applicant: Downtown South Bend, Inc. a)Event: St. Paddy’s Tent Party & Pub Tour b)Location: South Michigan Street from Wayne Street to Western Avenue c)Date/Time: March 11, 2011; 2:00 p.m. to 1:00 a.m. d)Favorable Recommendations B.Processions 1.Applicant: Susan G. Komen Northern Indiana a)Event: Susan G. Komen Northern Indiana Affiliate Race for the Cure b)Date/Time: April 30, 2011; 7:00 a.m. t o 12:00 p.m. c)Favorable Recommendations 2.Applicant: Pediatric Brain Tumor Foundation a)Event: Northern Indiana Ride for Kids b)Date/Time: July 10, 2011; 8:00 a.m. to 11:30 a.m. c)See Comment: Customer Service 3.Applicant: Potawatomi Zoological Society a)Event: Otter Escapade: Family Fun Walk b)Date/Time: June 11, 2011; 7:00 a.m. to 10:00 a.m. c)Favorable Recommendations 4.Applicant: River Park Business Association a)Event: River Park Day Parade b)Date/Time: May 21, 2011; 9:30 a.m. to 11:00 a.m. c)Favorable Recommendations 5.Applicant: Memorial Hospital a)Event: Sunburst Races b)Date/Times: June 3 & 4, 2011; 6:00 a.m. to 12:15 p.m. c)See Comment: Parks Department C.License Renewals 1.Massage Establishments a)Applicant: Massage by Angie (1)Location: 108 North Main Street, Suite 735 (2)Favorable Recommendations b)Applicant: Veda Salon & Day Spa, Inc. (1)Location: 2041 East Ireland Road (2)Favorable Recommendations c)Applicant: The Beehive (1)Location: 706 East Jefferson Boulevard (2)Favorable Recommendations d)Applicant: Hair Crafters (1)Location: 602 Lincoln Way East 6 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Thursday, February 10, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 (2)Favorable Recommendations 2.Transient Merchant a)Applicant: Group 2 Promotions, Inc. b)Event: Michiana Home Show/Michiana Boat and Outdoor Show c)Location: Century Center d)Dates and Times: (1)Home Show: March 11, 5:00 p.m. – 9:00 p.m., March 12, 10:00 a.m. – 9:000 p.m., March 13 12:00 p.m. – 5:00 p.m.; (2)Boat Show: February 19, 10:00 a.m. – 8:00 p.m., February 20, 12:00 p.m. – 5:00 p.m. e)Favorable Recommendations D.Placement of Honorary Signage within the Public Right of Way 1.Applicant: Henry Davis, Jr. a)Description: “Rev. Dave Davis Blvd” b)Locations: Falcon Street from Sample Street to Linden Street 13.TRAFFIC CONTROL DEVICES A.New Installation 1.No Parking a)Location: West Side of Lafayette Boulevard 100’ North of Broadway to 100’ South of the Southern Drive Exit 2.No Trucks a)Location: Gertrude St. – Ewing Avenue to Prairie Avenue 3.All Criteria has been Met B.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)1830 North Elmer Street th b)818 South 27 Street c)1943 E. Bowman Street d)2014 Swygart Street 2.All Criteria has been Met C.Removal - Handicapped Accessible Parking Space Sign 1.Location: 611 South Carlisle Street 2.Signs No Longer Needed 14.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Engineering 15.CLAIMS 16.PRIVILEGE OF THE FLOOR 7 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Thursday, February 10, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 17.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. 8