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HomeMy WebLinkAbout06/22/1981 Board of Public Works MinutesREGULAR MEETING JUNE 22, 1981 The regular meeting of the Board of Public Works was convened at 9:35 a.m., on Monday, June 22, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney Terry A. Crone. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, the minutes of the June 15, 1981, approved as submitted. AGENDA ITEM ADDED seconded by Mr. Hill and carried, regular meeting of the Board were Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, a notice concerning a power outage by I & M Electric was added to the agenda following the request for a revenue sharing hearing. CANCELLATION OF JULY 6, 1981, REGULAR MEETING Upon a motion,made by.Mr. Hill, seconded by Mr. Leszczynski and carried, the regular meeting of the Board scheduled for July 6, 1981, was cancelled because of the three -day work week the preceding week for the July 4th holiday. AWARD BID - LEASE /PURCHASE OF COPIER FOR COMMUNITY DEVELOPMENT Ms. Marzy Bauer, Director of the Department of Community Development, recommended that the low bid of Adams Remco of $550.00 per month for a yearly rental contract of a Savin .System 600 Copier be awarded. Mrs. Patricia Harris of the Community Development staff advised that the Savin Copier best met the needs of the department and the vast amount of copying work done each month. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the low bid of Adams Remco in the amount of $550.00 per month for copier rental was awarded. AWARD BIDS - DE- ICING MATERIALS In a letter to the Board, Mr. Sean Watt, Director of the Division of Transportation, recommended the low bids of International Salt Company for rock salt at $24.99 per ton, and The Levy Company for calcium chloride slag sand mixture at $11.75 per ton, be awarded. Mr. Watt's letter indicated that the department was not interested in re- bidding the Liquid chloride or the calcium.chloride sand at this time. It was noted that no bids had been received on June 15th for those items. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the low bids of International Salt Company and The Levy Company were awarded as recommended. AWARD BID - CAR WASHES Police Chief Dan Thompson, in a letter to the Board, recommended that the low bid of Hi -Speed Auto Wash for car washes of city vehicles be awarded. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the low bid of Hi -Speed Auto Wash was awarded as follows: Full Service, 0 -100 units per month $2.15 each Full Service, 100 or more units per month 2.05 each Wet Wash Only, 0 -100 units per month 1.65 each Wet Wash Only, 100 or more units per month 1.50 each ADOPTION OF RESOLUTION NO. 13, 1981 - SALE OF PROPERTIES TO REDEVELOPMENT FOR MONROE- SAMPLE PROJECT RESOLUTION NO. 13, 1981 WHEREAS, the South Bend Department of Redevelopment desires to acquire from the Board of Public Works certain city -owned parcels of real estate for the development of the Monroe - Sample Area; and REGULAR MEETING JUNE 22, 1981 WHEREAS, the Department of Redevelopment has submitted to the Board of Public Works offers to acquire the properties as authorized by Indiana Law for public purposes for the fair market values established by the Redevelopment Department. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the following city -owned properties be acquired by the Department of Redevelopment as provided for in the Indiana Statutes, for development of the Monroe - Sample Area, at the fair market values established: Address of Property City Deed # Market Value 708 S. Fellows 1014 $475.00 818 S. Fellows 997 575.00 719 Rush 1049 688.00 722 Rush 596 605.00 516 Bronson 955 100.00 701 Marietta 542 603.00 711 Marietta 1016 60,5.00 818 Marietta 1030 615.00 832 Marietta 620 285.00 838 Marietta 593 571.00 720 George 982 473.00 719 George 893 235.00 624 Columbia 1257 725.00 702 Clinton 649 603.00 713 Clinton 779 603.00 709 Clinton 827 603.00 717 720 Clinton Clinton 691 1013 603.00 605.00 724 Clinton 624 605.00 801 Clinton 841 613.00 809 Clinton 699 613.00 Adopted this 22nd day of June, 1981. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Mrs. Ann Kolata, Assistant Director of the Redevelopment Department, advised that the fair market values of the properties were arrived at by taking an average of two appraisals on each property. She stated that two independent appraisers are utilized by the department for that purpose. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the resolution was adopted and the sale of the 21 city- owned lots to Redevelopment was approved, subject to concurrence by the Common Council. APPROVE COMMUNITY DEVELOPMENT CONTRACTS - BUREAU OF HOUSING AND DEPARTMENT OF ECONOMIC DEVELOPMENT AND REDEVELOPMENT The following contracts with the Community Development Department were submitted for Board approval: Bureau of Housing - For housing rehabilitation grants for single - family residential structures. Budget: Not to exceed $200,000.00 For housing rehabilitation rebates in neighborhood strategy areas. Budget: Not to exceed $325,000.00 REGULAR MEETING JUNE 22, 1981 Mrs. Patricia Harris of the Community Development Staff advised that the two contracts with the Bureau of Housing were continuation of existing programs which the department felt were successful. She stated that the guidelines for participation were basically the same as those used in the past. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above contracts between the Bureau of Housing and Community Development Department were approved. Department of Economic Development and Redevelopment - For Central Business District site improvements connected with the Century Mall Project. Budget: Not to exceed $100,000.00 Mrs. Harris stated that the Board previously approved a contract in the amount of $175,000.00 for the above project and was, at this time, requesting approval of an additional $100,000.00 which was needed for demolition, site clearance and land acquisition. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above contract between the Department of Economic Development and Redevelopment, and the Community Development Department was approved. APPROVE INTENDED USE HEARING ON REVENUE SHARING FUNDS Chief Deputy Controller Sherrie L. Petz requested approval to hold a public hearing on the intended use of revenue sharing funds in the amount of $100,000.00 to be used for the purchase of vehicles, the repair of existing structures and the purchase of other equipment. Mr. Kernan stated that the request for the hearing was a result of a meeting held with the Common Council concerning the method of funding for approximately $800,000.00 worth of capital equipment which the city needed. He advised that the city was contemplating the lease /purchase of this equipment. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved and the hearing date of July 13, 1981, set for the public hearing. NOTIFICATION RE: PLANNED POWER OUTAGE BY INDIANA & MICHIGAN ELECTRIC CO. Mr. Michael L. Vance, Director of Utilities, submitted to the Board a notice concerning I & M's planned power outage scheduled for Tuesday, June 23rd (or rain date of June 25th), from 8:00 a.m. to 10:00 a.m. Mr. Vance advised that the power outage may cause a low water pressure condition for those residents within the outage area who are supplied water through the Carriage Hills Water system since the Water Works electrical pumping and booster facilities would be shut down for the same duration as the area scheduled to be without electrical power. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the communication was filed. APPROVE REQUEST TO ADVERTISE TO RECEIVE BIDS FOR FIRST BANK CENTER ATRIUM INTERIOR LANDSCAPING Mr. David E. Jahn, Project Manager for Sollitt Construction Company on the First Bank Center Project, requested permission to advertise to receive bids for the interior landscaping for.the atrium of the complex. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved and a date of July 13, 1981, set for the bid opening. APPROVE OPEN AIR STAND LICENSES - CRISTELA RIVERA Mr. Leszczynski advised that Mr. Cristela Rivera had applied for an Open Air Stand License at 2118 West Western Avenue adjacent to the E1 Matador Restaurant for the purpose of selling hot dogs and other carry -out food. In his application, Mr. Rivera indicated that he was the owner of property on which he proposed to erect the stand. Mr. Leszczynski noted that the Building Department had given approval of the stand, and Neighborhood Code Enforcement i REGULAR MEETING JUNE 22, 1981 and the Health Department had furnished favorable recommendations for approval of the license. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the application was approved and referred to the Deputy Controller's Office for issuance. APPROVE OPEN AIR STAND LICENSE - THE DAWG HOUSE A renewal application for an Open Air Stand License for The Dawg House at 2015 W. Western Avenue had been previously submitted. Mr. Leszczynski noted that favorable reports had been received from the Health Department and the Neighborhood Code Enforcement Office. Permission from Jerry Hammes of the Marycrest Building for the location of the stand on his property was on file in the Board Office. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the application was approved and referred to the Deputy Controller's Office for issuance. APPROVE OPEN AIR STAND LICENSE - ANDREW KESZEI (FIREWORKS STAND) Mr. Leszczynski advised that Mr. Andrew T. Keszei, 4628 South Main Street, had previously submitted an application for an Open Air Stand License at 1105 East Ireland Road for the sale of fireworks in the South Bend Transmission lot. Mr. Leszczynski stated that the Bureau of Traffic and Lighting had reviewed the request and recommended approval provided the stand was located on the easterly - most area of the lot so cars could pull off of Ireland and Miami and onto the lot and thereby alleviate any further traffic congestion at that intersection. It was noted that Mr. Keszei had furnished written permission from the owner of South Bend Transmission, David Vernasco, for the setting up of the stand on his property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the application was approved provided the stand was located on the ,easterly property line, and subject to an inspection by the Fire `Department as to the types of fireworks to be sold. REQUEST TO ERECT TENT FOR TENT SALE - ESLINGER FURNITURE & APPLIANCE A request from J. Douglas Kile, Vice President of Eslinger Furniture and Appliance Company, 2701 South Michigan Street, was received for permission to erect a tent for its annual tent sale in the Eslinger parking lot from July 7, 1981, through August 10, 1981. A site plan showing the location of the proposed tent was submitted along with a letter from City Awning Company of South Bend certifying the fire retardancy of the tent to be used. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Building Department, Bureau of Traffic and Lighting and the Fire Inspection Bureau for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY (517 AND 519 WENGER) A request was received from Mrs. Quindora Stone, 503 Wenger Street, inquiring into the possible purchase of city -owned lots located at 517 and 519 Wenger Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was referred to the various city agencies for a determination as to whether or not the city need retain the lots for any reason. APPROVE BLOCK PARTY - 4000 BLOCK EASTMONT DRIVE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted a favorable recommendation for approval of the block party request of Norval J. Williams on July 4, 1981, from 8:00 a.m. to 11:00 p.m. in the 4000 block of Eastmont Drive. Upon a motion made by Mr. Kernan, seconded.by Mr. Hill and carried, the recommendation for the block party was approved. REGULAR MEETING JUNE 22, 1981 APPROVE OSTEOPATHIC HOSPITAL FITNESS RUN - AUGUST 29, 1981 Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted a favorable recommendation for the South Bend Osteopathic Hospital and Bethel College Fitness Day Run to be held on Saturday, August 29, 1981, starting at 9:00 a.m., subject to the following change in the route previously submitted: North on Logan from Bethel College to .Dunn /Hepler; west on Dunn /Hepler to Crestwood; south on Crestwood to Edison, west on Edison to Ironwood; south on Ironwood to Jefferson; east on Jefferson to Logan; north on Logan to Bethel College. It was noted that Logan Street would be closed for the start of the race from Jefferson to McKinley and the major intersection of McKinley and Logan /Hickory would be controlled by the police traffic officers at the start of the race, with the other intersection handled by Civil Defense and volunteer groups. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the recommendation was approved. APPROVE ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city 1105 Beale 5282 N. Blaine 1206 Fremont 2115 S. High Lot N. 1128 N. Hill 235 E Indiana 3805 W. Jefferson 2101 S. Kendall 618 -622 Lincolnway East 1427 N. O'Brien Lot E. of 1929 Prairie lst lot W. 2005 Prairie 221 S. Taylor 1618 S. Twyckenham 1222 S. 31st 1809 Vassar 754 Warren 2020 S. Williams Lot S. of 2214 S. Chapin 2420 W. Ewing Lot W. of 1219 Kinyon 1101 S. Lafayette Lot S. of 1902 Leer 2223 S. Miami 100 blk. of W. Marion 2318 S. Miami Lot E. of 607 Angela It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the handicapped application of Mary Alferio, 1934 Bridgeview Trail, Apartment A, South Bend, Indiana 46627, was approved and referred to the Deputy Controller's Office for issuance. APPROVE AND RELEASE CONTRACTOR AND EXCAVATION BONDS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Contractor's Bond of James D. Szczechowski, 1933 Berkley Place was approved following a favorable review by Mr. Ray S. Andrysiak of the Engineering Department. Upon ,a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following bonds were released as recommended by Mr. Ray S. Andrysiak: C.E. Stafford - Contractor's Bond Americana Realty Corp. - Contractor's Bond Americana Realty Corp. - Excavation Bond REGULAR MEETING APPROVAL OF CLAIMS JUNE 22, 1981 Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 10442 through No. 10969 and recommended approval. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the meeting was adjourned at 10:00 a.m. Iw ' RicharZ L. Hil v eph IF. Kernan ATTEST: Barbara J. Bye s, C rk [J CJ