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HomeMy WebLinkAbout06/15/1981 Board of Public Works MinutesREGULAR MEETING The regular meeting o f 9:35 a.m., on Monday, with Mr. Leszczynski, present. Also present JUNE 15, 1981 the Board of Public Works was convened at June 15, 1981, by President John E. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan was Deputy City Attorney Terry A. Crone. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by lair. Hill, seconded by Mr. Leszczynski and carried, the minutes of the June 8, 1981, regular meeting of the Board were approved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the matter of the sale of 208 Chapin Street was added to the agenda following the contract for First Bank Center Sitework. OPENING OF BIDS- LEASE /PURCHASE OF COPYING MACHINE (COMMUNITY DEVELOP.) This was the date set for receiving and opening sealed bids for the lease /purchase of one copying machine for the Department of Community Development. The Clerk tendered.proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Xerox Corporation 1657 Commerce Dr. South Bend, Ind. Xerox 3400 Copier Sorter Five -Year Installment Purchase Full Service Maintenance Contract (no charge first 90 days) Placement Charge Bid was signed by Anup Mody, non - collusion affidavit was in order, and a certified check in the amount of $2,700.00 was submitted. $331.76 /month 123.50 /month MRIFITI Two -Year Rental (pre -July install) 375.00 /month Placement Charge 82.00 Two -Year Rental (post -July install 400.00 /month Placement Charge 90.00 Annual Rental, 7 -1 -81 to 6 =30 -82 415.00 /month Placement Charge 90.00 IBM Corporation Bid was signed by Maurice J. 215 S. St. Joseph Fletcher, non - collusion affidavit South Bend, Ind. was in order, and a 10% bid bond was submitted. IBM Series III Copier /Duplicator, Model 10 with 20 -Bin Collator 12 -Month Lease 670.68 /month Customer receives accruals of $458.00 monthly toward purchase of copier (up to 50% of purchase price may be accrued). Installation and Transportation Cost 251.00 Adams Remco, Inc. Bid was signed by Rex Carlile, 210 E. Jackson non - collusion affidavit was in Elkhart, Ind. order, and a 10% bid bond was submitted. Savin System 600 Copier- Duplicator $550.00 /month Monthly Rental Contract Purchase Equity Plan: 1 -3 mos. 100% of base charge 4 + mos. $275/mo. (not to exceed 50% of purchase price) 1 REGULAR MEETING JUNE 15, 1981 Sig- J BID OPENING - DE -ICING MATERIALS (STREET DEPARTMENT) This was the date set for receiving and opening sealed bids for De -Icing Materials for the Street Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Domtar Industries, Inc. Bid was signed by H. J. Miller, 4825 N. Scott St. non- collusion affidavit was in Schiller Park, Ill. order and a 10% bid bond was submitted.* 12,000 tons rock salt - $26.49 per ton, $317,880.00 12,000 tons rock salt - $24.99 per ton, $299,880.00 The Levy Co. Bid was signed by R. D. Marrese, non - P. 0. Box 540 collusion affidavit was in order and Portage, Ind. 46368 a 10% bid bond was submitted. Up to 10,000 tons Calcium Chloride Slag Sand Mixture $11.75 per ton. Mr. Leszczynski noted that no bids were received for the Calcium Chloride Sand or the Liquid Calcium Chloride. Mr. Leszczynski made a motion that the bids be referred to the Bureau of Streets for review and recommendation. Mr. Hill seconded the motion and it carried. BID OPENING - CAR WASHES (POLICE VEHICLES) This was the date set for receiving and opening sealed bids for car washes for city police vehicles. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Comet Car Wash Bid was signed by Don Zwierzynski, 1804 Lincolnway West non- collusion affidavit was in South Bend, Ind. order and a certified check in the amount of $350.00 was submitted. Full Service, 0 -100 units /mo. $2.25 each Full Service, 100 or more units /mo. 2.15 each Wet Wash Only, 0 -100 units /mo. 1.75 each Wet Wash Only, 100 or more units /mo. 1.65 each *Deputy City Attorney Terry Crone advised the Board that Domtar submitted a bid bond in lieu of a certified check as required for out -of -state bidders. He informed the Board they have the option of notifying Domtar that they have 48- hours to submit the proper bid security (certified check). Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the Board allowed Domtar, Inc. 48 -hours to submit a certified check. Morton Salt Bid was signed by Thomas J. Butler, 110 N. Wacker Dr, non- collusion affidavit was in order r� Chicago, Ill. 60606 and a certified check in the amount of $30,048.00 was submitted. 12,000 tons rock salt - $25.04 per ton, $300,480.00 International Salt Co. Bid was signed by Donald B. Holman, Clarks Summitt, PA 18411 non- collusion affidavit was in order, and a certified check in the amount of $29,988.00 was submitted. 12,000 tons rock salt - $24.99 per ton, $299,880.00 The Levy Co. Bid was signed by R. D. Marrese, non - P. 0. Box 540 collusion affidavit was in order and Portage, Ind. 46368 a 10% bid bond was submitted. Up to 10,000 tons Calcium Chloride Slag Sand Mixture $11.75 per ton. Mr. Leszczynski noted that no bids were received for the Calcium Chloride Sand or the Liquid Calcium Chloride. Mr. Leszczynski made a motion that the bids be referred to the Bureau of Streets for review and recommendation. Mr. Hill seconded the motion and it carried. BID OPENING - CAR WASHES (POLICE VEHICLES) This was the date set for receiving and opening sealed bids for car washes for city police vehicles. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Comet Car Wash Bid was signed by Don Zwierzynski, 1804 Lincolnway West non- collusion affidavit was in South Bend, Ind. order and a certified check in the amount of $350.00 was submitted. Full Service, 0 -100 units /mo. $2.25 each Full Service, 100 or more units /mo. 2.15 each Wet Wash Only, 0 -100 units /mo. 1.75 each Wet Wash Only, 100 or more units /mo. 1.65 each REGULAR MEETING JUNE 15, 1981 Hi -Speed Auto Wash Bid was signed by Nate Cossman,.non- 609 E. LaSalle collusion affidavit '';was in order and South Bend, Ind. 46617 a certified check in the amount of $350.00 was submitted. Full Service, 0 -100 units /mo. $2.15 each Full Service, 100 or more units /mo. 2.05 each Wet Wash Only, 0 -100 units /mo. 1.65 each Wet Wash Only, 100 or more units /mo. 1.50 each Upon a motion made by Mr. Leszczynski, seconded by Mr. '',Kernan and carried, the bids were referred to the City Controller ',and the. Police Department for review and recommendation. APPROVAL OF CONTRACT - FIRST BANK CENTER SITEWORK (BROWN & BROWN) Mr. Leszczynski stated that, in accordance with the bid awarded for First Bank Center sitework on May 11, 1981, the contract of Brown & Brown was being submitted for Board approval. The contract was in the amount of $99,900.00 and was for concrete curbs, asphalt pavement and sidewalks. Mr. Leszczynski advised that the contract had been reviewed and recommended for approval by the Construction Manager and the Director of the Department of Redevelopment. It was noted that the required Certificate of Insurance, Performance Bond and Labor and Material Payment Bond were submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. 'Hill and carried, the contract with Brown & Brown was approved.', SALE OF 208 CHAPIN STREET - BIDS RE- ADVERTISED Mr. Hill stated that the Board had advertised for bids ''for the sale of a city -owned lot at 208 Chapin Street. He said no bids were received and the Board then received an offer at less than the appraised value from Mr. David Inman, which was then submitted to the Council for their approval. In light of the fact that some- one else was then interested in purchasing the property the Council did not approve the.offer and referred the matter back to the Board. Mr. Hill made a motion that the Board re- advertise for bids for the sale of 208 Chapin Street at the appraised value, Mr. Leszczynski seconded the motion and it carried. NOTE: Mr. Inman submitted, on June 11, 1981, an offer ',for the full asking price of $1,160.00, however, it was still the Boards' decision to re- advertise. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - FIRE STATION NO. 11 DRIVE IMPROVEMENTS Mr. Leszczynski advised that Rieth -Riley Construction Co. had submitted Change Order No. 1 (final) in the amount of a decrease of $1,243.00 to its .contract for Fire Station No. 11 Drive Improve- ments which change order decreased the total contract to $18,029.50, for miscellaneous items, thereby bringing the contract',in line to reflect actual costs.. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the change order was ',approved. Mr. Leszczynski submitted the Project Completion Affidavit and recom- mended approval. It was noted that the Maintenance Agreement would run to June 15, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Project Completion Affidavit was approved and the Maintenance Bond was filed. APPROVE CONSULTANT CONTRACT FOR VEHICLE STUDY - COMMUNITY DEVELOPMENT A contract was submitted for Board approval for the hiring of a Consultant to provide technical assistance for the collection, tabulation and analyzation of data relating to a comprehensive review and evaluation of vehicle- dependent city service's. Funds for the payment for services will come from the Community Development $rogram at a cost of $25.00 per hour for 240 hours, not'to exceed 6,000, for a six month period. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Consultant Contract was approved. 1 REGULAR MEETING JUNE 15, 1981 APPROVE COMMUNITY DEVELOPMENT CONTRACT - PARK DEPARTMENT Mr. Leszczynski stated that a contract between the Park Department and the Community Development Department was being submitted for a tree planting program in the amount of $20,000.00. Ms. Marzy Bauer was present and stated that Neighborhood groups could request trees from the Park Department and the groups would plant the trees. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the contract was approved. DONATION OF VEHICLE TO POLICE DEPARTMENT Chief Dan Thompson requested permission of the Board to accept a donated automobile to the Special Operations Section of the South Bend Police Department. The car is described as a 1974 Oldsmobile Station Wagon, 4 -door, rust /yellow in color, bearing Serial No. 3Q45T4M292012. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the automobile was accepted for the.Special Operations Section of the Police Department. ADOPT RESOLUTION NO. 12, 1981 (CLEVELAND ROAD TRUNK SEWER IMPROVEMENTS RESOLUTION NO. 12, 1981 WHEREAS, the Board of Public Works has found it necessary in the best interest of public safety and welfare to construct certain trunk sewer improvements on old Cleveland Road from Bendix Drive to U.S. 31, and WHEREAS, the cost for these improvements are to be financed from the Cumulative Sewer Sinking and Building Fund, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by the General Assembly, NOW, THEREFORE, BE IT RESOLVED that the Board of Public Works orders the Department of Public Works to prepare the plans, specifications, cost estimates, secure the necessary right -of- way by gift, fee or condemnation, permits appropriations, and to seek bidsfor and to construct said improvements on old Cleveland Road. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ John E. Leszcznski, President s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above resolution was adopted. PETITION TO VACATE ALLEY (LOUIE'S TUX SHOP) A petition signed by Donald Buczynski, President of Louie's Tux Shop, owner of real estate at 714 -716 -718 Lincolnway West and 709- 715 Oak Street, and three other adjacent property owners was submitted for the vacation of the alley running parallel to Lincolnway West and Oak Street and bounded by Scott Street and Cushing Street in Kunstman's 1st Addition. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the petition was referred to the Engineering Department, Department of Community Development and the Area Plan Commission for preliminary review and recommendation. REGULAR MEETING APPLICATION FOR OPEN AIR STAND - 2015 W. WESTERN AVENUE JUNE 15, 1981 An application for an open air stand at 2015 W. Western Avenue was received from The Dawg House to sell hotdogs on a yearly basis. Mr. Leszczynski noted that the Board has not yet received the inspection reports from the Neighborhood Code Enforcement Office and the Health Department. The owner was present and inquired why this had to be done since this is just a renewal of his present stand. Mr. Hill explained to him that last year the Board decided to require annual inspections on renewals and new applications. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the open air stand application was continued until the necessary reports are received. APPLICATION FOR OPEN AIR STAND - 2118 W. WESTERN AVENUE An application for an open air stand at 2118 W. Western Avenue was received from Cristela Rivera to sell food on a yearly basis. Mr. Leszczynski noted that the Board has not received reports from the Health Department or Neighborhood Code Enforcement Office. The owner of The Dawg House spoke to the Board and said that Mr. Rivera is operating without a city license and it also illegally wired.. Mr. Hill said the city was aware of this. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the open air stand application was continued until the necessary reports are received. APPLICATION FOR OPEN AIR STAND - 300 LOGAN STREET. AT JEFFERSON An application for an open air stand at 300 Logan Street, at Jefferson was received from Mr. James W. Gesto to sell fresh fruits and vegtables for the summer months. Mr. Leszczynski noted that this request is received every year and the Bureau of Traffic and Lighting and the Building Department have no objection. Health Department approval is not necessary. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the open air stand application of James W. Gesto was aprpoved, and referred to the Deputy Controller's Office for issuance of the permit. REQUEST BLOCK PARTY - 4000 BLOCK EASTMONT DRIVE A request was submitted from Norval J. Williams, 4022 Eastmont Drive, for a block party in the 4000 block of Eastmont Drive on the 4th of July from 8:00 a.m, to 11:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the referred to the Bureau of Traffic and Lighting and Division for review and recommendation. request was the Police Traffic REQUEST TO SOLICIT FUNDS AT INTERSECTIONS (MUSCULAR DYSTROPHY) A request was received from the Muscular Dystrophy Association to run a canister drive at various intersections of the city on Sunday, July 12 from 12:00 noon to 4:00 p.m. The intersections requested are as follows: Miami and Lincolnway -East Eddy and Jefferson Entrances of Scottsdale Mall Entrances of University Park Mall Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request to solicit funds at intersections was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. It was noted that the Muscular Dystrophy Association has requested permission from the malls also. 1 J 1 " J REGULAR MEETING JUNE 15, 1981 BLOCK PARTY APPROVED- 1300& 1400 BLOCKS MATTHEWS LANE A report was submitted from Mr. Ralph J. Wadzin.ski, Manager of the Bureau of Traffic and Lighting, recommending approval of the request of Veronica S. Mueller for a block party in the 1300 & 1400 blocks of Matthews Lane on Sunday; June 28, 1981, from 2:00 p.m. to 8:00 p.m. Upon a_motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the block party was approved. APPROVAL OF TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices were approved as recommended by Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting: INSTALLATION OF NO PARKING 6PM - 6AM - 609 W. Indiana INSTALL HANDICAPPED PARKING - W. side of Lafayette from Park Lane to LaMonte Terrace (temporary, for June 17, 1981, in conjunction with "International Year of the Disabled" function held at the park). APPROVE ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: Lot N. of 624 N. O'Brien Lot N..of 624 N. O'Brien (5 -B) Lot S. of 806 N. O'Brien 1145 N. Olive Lot W. of 1210 E. Sorin 1213 Van Buren Lot E. 607 Angela Lot behind 2427 S. Brookfield 228 E. Dayton 622 E. Dayton 826 E. Dayton 1319 W. Dubail 1805 S. Fellows 1808 Florence 1816 Florence 822 E. Milton 719 N. O'Brien 725 E. Ohio Lot S. 1711 N. Olive 118 E. Pennsylvania 210 E. Pennsylvania 214 E. Pennsylvania Lot at Williams & old South St. NW cor. Williams S. from 519 533- 31- 23 -21 -19 S..William 1314 E. Chalfant 1943 N. Huey 1225 King 1907 S. Lafayette N.W. corner of Main & Tutt 322 W. Garst 518 S. Grant 417 N. Huey 2429 Kenwood 1631 S. Chapin 211 S. Chestnut 213 E. Dubail 516 N. Euclid 1817 S. Grant 613 S. Kenmore 426 Parkovash 720 Pierce 2415 S. Twyckenham 643 N. Walnut 911 Napier 716 E. Haney Lot between 1409 & 1401 W. Indiana It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Lowell D. Green, Sr., 228 W. Lawrence, Mish. Hazel F. Kear, 1663 Southbrook, S.B. J. Frank Miles, 515 Chamberlin, S.B. John B'. Fenders, 19603 Sunset, S.B. REGULAR MEETING JUNE 15, 1981 APPROVE CONTRACTOR'S BOND - DEZSO HORVATH Mr. Ray S. Andrysiak recommended approval of the Contractor's Bond of Derso Horvath, retroactive to June 10, 1981. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the Contractor's Bond was approved, retroactive to June 10, 1981. FILING OF MAY REPORT - ST. JOSEPH COUNTY HUMANE SOCIETY The monthly report of the St. Joseph County Humane Society for May indicated a total of 457 dogs handled, 317 cats and 219 miscellaneous animals handled, for a total number of animals to date of 4,303. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF STREET LIGHT OUTAGE REPORT The report indicates a total of 7 outages for the period of June 4 through June 11, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 9782 through 10441 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the report was filed and the claims approved. HUMANE SOCIETY REQUEST FOR FUNDS FOR 1982 Mr. John Voorde, Councilman -at- Large, was present. He advised the Board that the Council has received a letter from the Humane Society requesting funds for 1982. He inquired if a study was to be conducted. Mr. Hill stated the city will look into what the cost would be if the city were to get back in the animal control business again. Mr. Voorde asked if we were to get back into the business again would the Humane Society rather do it. Mr. Kernan said when the Humane Society took over they did not indicate strongly one way or the other about doing the animal control themselves. Mr. Voorde indicated that this should be looked into soon for budget purposes. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:25 a.m. `7 Jo n E. Leszczy i ze"";2. 6 Kc ar L Hill I i �� eph E. Kerna ATTEST: Barbara J. Byers, Cler 1