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HomeMy WebLinkAbout06/08/1981 Board of Public Works MinutesREGULAR MEETING JUNE 8, 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, June 8, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney Terry A. Crone. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the June 1, 1981, regular meeting of the Board were approved as submitted. APPROVE ASSESSMENT ROLL - VACATION RESOLUTION NO. 3508, 1981 (SUNNYMEDE THIRD ADDITION) This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3508, 1981, for the vacation of the first 14' north -south alley east of Sunnyside running north from Wall Street to the projected south right -of -way line of the east -west alley for a distance of 128.1 feet between Lots 694 and 693 of Sunnyside 3rd Addition to the City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to the abutting properties. No remonstrators were present and no written remonstrances were filed with the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. APPROVE CHANGE ORDER NO. 1 - IBG INTERNATIONAL (FIRST BANK CENTER) Mr. Leszczynski advised that IBG International had submitted Change Order No. 1 in the amount of an increase of $39,250.00 to its contract for skylight work on the First Bank Center Project, which change order increased the total contract to $848,890.00. He stated that the increase would provide for additional vertical enclosures for two penthouses and also window washing support platform brackets. It was noted that the change order had been reviewed by the architect, construction manager and Patrick McMahon and was recommended for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the change order was approved. APPROVE PROPOSAL FOR CONSTRUCTION PLANS - KENT S. KASER (SAMPSON STREET CONTINUATION) Mr. Leszczynski stated that Kent S. Kaser & Associates had submitted a proposal to prepare construction plans and specifications for the construction of approximately 230 linear feet of Sampson Street from the north line of Ireland Woods Subdivision to Denslow Street, together with the resurfacing of Sampson Street from Denslow to Inwood, for a total fee of 10% of the construction cost not to exceed $2,000.00. Mr. Leszczynski stated that, at present, there is only one entrance to the subdivision at that point and, with the construction of Sampson Street, the road would be connected where it is presently undeveloped. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the proposal was approved. APPROVE FREE PARKING IN GARAGES - ETHNIC FESTIVAL Mr. Kernan advised that he and the Mayor had discussed previously the possibility of allowing free parking in the city garages on July 4 and 5, 1981, for the Ethnic Festival. He stated that the garages would not have to be manned to the fullest and, because of the emphasis the city tries to put on the Ethnic Festival and encourage participation from the citizens, the Mayor was asking the Board to approve free parking. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. 1 1 J REGULAR MEETING APPROVE APPLICATIONS FOR ETHNIC FESTIVAL BOOTHS JUNE 8. 1981 Ms. Mikki Dobski, Coordinator for the Ethnic Festival, submitted various applications for food and craft booths for participation in the 1981 Ethnic Festival. She stated that she has received considerable interest from groups submitting applications for booths; however, at this time, the exact layout and locations of the numerous stands had not been decided. She asked that all approvals for booths be given subject to the availability of space. Mr. Kernan stated that there were two categories of booths: the first was the food booth and 37 applications were being submitted for approval. He explained that the criteria used took into account the ethnic affiliation, past participation of the booth in previous festivals, whether or not the group was not - for - profit or profit- making, and whether or not there was duplication of stands, at which time, priority was given to the applications received first. He stated that the food booths would be required to have sufficient insurance coverage and all necessary health permits for their operation. He advised that the required fee had not been paid for one of the booths, and this would have to be done as soon as possible. He also explained that there were some booths which had duplication of food items and the operators would need to agree to make menu changes and modifications. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the following food booths were approved: First Unitarian Church St. Andrews Greek Orthodox Ch u Mai, Y, Xuan & Mai, Tai, Xuan Eugene Hojnacki South Bend D.A.N.K. Shirley Sells Tom Farkas Jewish Federation Connie Klipich Gene Chavis Paula Gonzalez, St. Stephen's Karen A. Pieri LaCasa de Amistad Youth Center El Campito, Inc. George Mayerhofer David C. Dorsett Terrence Rogers - Thomas Clanc Frank J. Wukovits, Sr. rch y Donald Smith Kate Keesling Paula Gonzalez, El Campito Giacomo James Puzzello Donald Lukasiewicz Colglazier Concessions Paul and Kathy Colglazier Pennsylvania Dutch Funnel Cakes Michiana Korean Church Lemonade, pretzel sticks & b Greek foods Vietnamese foods Polish foods German foods Swedish coffee, potato dough Cotton candy and sno -cones Cheese blintzes Hungarian foods Coney dogs, cola & ice cream Mexican pastry All- American booth Tacos Burritos, tostadas, Mexican Sausage sandwiches, sauerkra French Haitian ice cream, fr French cuisine Hungarian Goulash, langolo, stuffed cabbage Swedish pancakes, meatballs, French Crepes Cold drinks Italian foods Hot beef sandwiches Elephant ears Elephant ears Funnel cakes Korean -style food alloons nuts cones rice ut uit & pastry breads Approved subject to filing of insurance certificates, health permits, agreement to make necessary menu changes and receipt of full fee: Hung Tran George Macri Caanan's Delight Mary Allen Sts. Peter & Paul Serbian Church George Brown Wanda and Kenneth Thomas Martha Spencer New Salem M.B. Church Rene Perez Rosenbaum Chinese food Italian sausage, gyros, cannoli cookies Ribs, bar -b -que chicken black -eye peas, corn pones, sweet potato pies, etc. Bar -b -que spareribs, chicken, pigs feet Stuffed cabbage, Polish sausage Curry chicken, rice, roast pork Chicken gumbo, shrimp gumbo Bar -b -que ribs, pork, turkey, beef sandwiches Bar -b -que ribs, chicken, baked beans Mexican foods REGULAR 14EETING JUNE 8, 1981 Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the following food booth applications were denied: Karen Willis Bar -b -que ribs and chicken Kim T. Martin Vietnam spring rolls & bar -b -que beef John T. Dice Philippine -style food Hodson's Homestyle Fudge Fudge and cold drinks Faye Perkin Hot dogs, ice cream and pop Mr. Keran explained that the second category was the craft booth and the requirement for that particular booth was that the items made and sold originated from a traditional craft. Also, duplication of craft items was a consideration. He advised that it appeared one of the applications for a craft booth needed further discussion with the operator of same since there was some doubt as to the items being craft - related. Upon a motion made by Mr.. Kernan, seconded by Mr. Leszczynski and carried, the following 16 craft booths were approved: Ron Klein Henrietta Yorkey Henry L. James Balloon Bowkey Dolores Voss Jeannie Troth Mrs. Rad Ron and Nancy Eversole Tomm Alsman Erna Johnson Gerry McGee Mrs. Jane Bill Robert Hollis John and Louise Nagy Norma Jacobs Hand - crafted Indian jewelry Monograms Velvet oil paintings Helium balloons Pine cone art Ceramics India crafts Appalachian dulcimers & whittling Engraved mirrors Handcrafted sterling silver jewelry and musical copper sculptures Crystal jewelry and glassware United Nations items Hand - crafted Mexican tiles, plant stands and Tiffany lamps Wooden toys, shell arrangements Floral arrangements Approved subject to discussion with committee regarding one of the proposed sale items and receipt of full fee: Victor Morrison -Vega Imports from Central and South America and River Bend Plaza T- shirts Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the following craft booth applications were denied: Tony Narsinghani Wood carvings, jewelry, etc. Suzy's Computer Art Computer portraits transferred to T- shirts, posters, etc. Ms. Dobski advised that, in the past, various informational -type booths were approved for the purpose of distributing literature. She explained that, because of the uncertainty of space available and established locations for the booths just approved, any of those display booths applications would be held temporarily. She was hopeful the Board would be able to take action on those applications at its next meeting. NOTIFICATION OF PARKING RATE INCREASE - SOUTH BEND PARKING CO.. INC. Mr. Leszczynski advised that the South Bend Parking Company had sub- mitted notification of adjusted parking rates at the following locations: 123 North Main Street - $1.00 up to 12 hours 135 North Main Street $1.00 up to 12 hours He stated that the Board has no authority to approve or deny the parking rate increases and the South Bend Parking Company is only required to officially notify the city of any changes in rates. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the notifica- tion of rate increases was filed. 1 1 6`4 11 1; I :. REGULAR MEETING FILING OF QUARTERLY INSPECTIONS OF SCRAP DEALERS JUNE 8. 1981 Mr. Leszczynski explained that the Board had recently adopted a policy whereby quarterly inspections of current holders of scrap yard licenses was required by the Fire Inspection Bureau and the Neighborhood Code Enforcement Office. He advised that inspections were made in accordance with the policy and the following violations were found: Albert Mickelson - Portion of broken fence, weeds and 307 West Calvert accumulation of scrap and lumber. William Hubbard - Scrap and lumber stored and two old 1616 Prairie boats located out of fence area along Prairie Avenue. It was noted that the operation of William Hubbard on 1616 Prairie Avenue was not licensed for 1981 and that operation of the scrap facility had ceased. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the violations were referred to the Legal Department for appropriate action. APPROVE OPEN AIR STAND LICENSE FOR SALE OF FIREWORKS - 4615 MIAMI ST. An application for an open air stand license for the sale of fire- works at 4615 Miami Street at the Robert's Cleaning Center for the period of June 20 to July 4, 1981, was received from James V. Peacock, 15799 East Adams Road, Granger. It was noted that the Bureau of Traffic and Lighting and Building Department had no objection to the location of the stand in the Cleaning Center parking lot. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the application was approved, subject to the fulfillment of all requirements of the State Fire Marshal and the South Bend Fire Department. REQUEST FOR INSTALLATION OF SIGN - HEAD START (WESTERN AND SCOTT) A request was received from Mr. John Reese, Director of Project Head Start, for permission to erect a free standing sign at the southwest corner of Western Avenue and Scott Street, for the purpose of directing people to the Exhibition Classroom for children, a program sponsored by Head Start. Mr. Leszczynski advised that, as long as the sign was not erected in the public right -of -way, the Building Department was responsible for the issuance of the proper sign permit. It was noted that permission had been obtained from the Housing Authority for permission to erect the sign on its property at that location. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Building Department and the Police Traffic Division for appropriate action. APPROVE 4TH OF JULY RACE - SPECIAL OLYMPICS Ms. Mikki Dobski, Coordinator for the Ethnic Festival, advised the Board that, upon the recommendation of the Bureau of Traffic and Lighting, a revised route had been prepared for the 5 -mile run traditionally held during the Ethnic Festival, which, this year, would be sponsored by the Special Olympics. Use of the Century Center parking lot had been requested from the Century Center Board of Managers. The route as recommended included the use of Jefferson Boulevard, St. Louis Boulevard and North Side Boulevard. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the race was approved in accordance with the above route. APPROVE RESEARCH CONTRACT - COMMUNITY DEVELOPMENT A contract was submitted for Board approval for the hiring of a research associate for the Community Development Department, at the rate of $4.00 per hour not to exceed 504 hours or $2,016.00, for the purpose of assisting in various planning activities within the department. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the contract was approved. REGULAR MEETING APPROVE TRAFFIC CONTROL DEVICE JUNE 8, 1981 The Bureau of Traffic and Lighting recommended approval of the following traffic control device in view of increased traffic flows: Removal of Yield Sign and revision to Stop Sign at 27th and Colfax Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above traffic control device was approved. BEQUEST TO PURCHASE CITY -OWNED PROPERTY (1919 SOUTH CATALPA) Mr. Leszczynski noted that a request had been received from Mr. Edward Jerzak, Jr., 1914 Kemble Street, inquiring into the possible purchase of a city -owned lot located at 1919 South Catalpa. He advised that the property was a vacant Homestead lot being offered for sale by the Bureau of Housing. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the various city agencies for a determination as to whether or not the lots need be retained by the city for any reason. APPROVE ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: East Brook Lot N. of 202 N. Birdsell 1132 E. Donald Empty lot N. of 419 N. Eddy 2420 W. Ewing 528 S. Fellows 2726 Frederickson 2730 Frederickson 2113 S. Gertrude 2121 Gertrude It was noted that property owners had lots and had failed to comply. Upon seconded by Mr. Hill and carried, the Lot S. of 2001 N. Huey 235 E. Indiana Lot W. of 1310 W. Jefferson Lot S. of 132 S. Sheridan Lot cor. Rose & Sheridan Lot 1706 N. Sherman 1617 S. Williams 710 -712 W. LaSalle Lots W. of 1114 W. Washington been advised to clean up the a motion made by Mr. Kernan, request was approved. APPROVE CONTRACTOR'S BOND - JOSEPH PLAIA Mr. Ray S. Andrysiak recommended approval of the Contractor's Bond of Joseph Plaia, d /b /a Plaia Construction, 1001 Lombardy Drive, retroactive to June 2, 1981. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the Contractor's Bond was approved retroactive to June 2, 1981. APPROVE RELEASE OF CONTRACTOR'S BOND - JOHN ZANKA. JR. Mr. Ray S. Andrysiak recommended the release of the Contractor's Bond of John Zanka, Jr., as requested. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above Contractor's Bond was released. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 25 outages during the period of May 26 through June 3, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. 1 REGULAR MEETING APPROVAL OF CLAIMS JUNE 8, 1981 Chief Deputy Controller Sherri L. Petz submitted Claim Docket No. 9268 through No. 9781 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. There being motion made the meeting no further business to come before the Board, upon a by Mr. Leszczynski, seconded by Mr. Hill and carried, was adjourned at 10:00 a.m. 4nLE- Leszcz s i c Zha rr L. Hi O C. J E. Kernan ATTEST: )� 0'-�- l at-, a' 'd" Barbara J. Byers, Cler