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HomeMy WebLinkAbout04/20/1981 Board of Public Works MinutesREGULAR MEETING APRIL 20, 1981 The regular meeting of the Board of,Public Works was convened at 9:35 a.m., on Monday, April 20, 1981, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Richard L. Hill present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the regular meeting of April 13, 1981, were approved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, approval of the Annual Garage Sale and a request to sell a damaged police car were added to the agenda following the revenue sharing hearing. OPENING OF BIDS-- HAWBAKER SANITARY SEWER PROJECT This was the date set for receiving and opening sealed bids for the sanitary sewer work on Hawbaker Street which was authorized by Improvement Resolution No. 3501, 1980, adopted on November 3, 1980, under the Barrett Law Program. The Clerk tendered proofs of publica- tion of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Pyramid Mechanical Contractors Bid was signed by Ray G. Francekovic, 60151 Grass Road non- collusion affidavit was in order South Bend, Indiana and a 5% bid bond was submitted. AMMOMMIKI Dye Plumbing & Heating 3535 Monroe Street LaPorte, Indiana $44,026.40 LaFree Excavating 11252 West Third Street Osceola, Indiana $32,116.76 Arco Engineering Corp. 705 S. Beiger Street Mishawaka, Indiana Bid was signed by Charles T. Dye, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Richard LaFree, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by William Zirkle, non - collusion affidavit was in order and a 5% bid bond was submitted. $39,256.00 Slutsky -Peltz Plumbing & Htg. Bid was signed by Harold E. Slutsky, 1216 -18 W. Washington Street non - collusion affidavit was in order South Bend, Indiana and a 5% bid bond was submitted. $45,677.60 H. DeWulf Mechanical Contractor B-id was signed by Henry DeWulf, non- 58600 Executive Drive collusion affidavit was in order Mishawaka, Indiana and a 5% bid bond was submitted. $31,695.00 Small, Inc. Bid was signed by Ronald N. Howell, 25190 State Road 4 non - collusion affidavit was in order North Liberty, Indiana and a 5% bid bond was submitted. $41,991.34 REGULAR MEETING APRIL 20, 1981 Bradberry Brothers, Inc. Bid was signed by William J. 20061 Dice Street Bradberry, non - collusion affidavit South Bend, Indiana was in order and a 5% bid bond was submitted. $37,946.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Bureau of Public Construction for review and recommendation. OPENING.OF BIDS - WORD PROCESSING SYSTEM (CETA) This was the date set for receiving and opening sealed bids for the lease /purchase of a Word Processing System for the CETA Consortium. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Van Ausdall & Farrar, Inc. Bid was signed by C. W. 2625 South Michigan VonGrimmenstein, non - collusion South Bend, Indiana affidavit was in order and a 10% bid bond was submitted. Lanier LTE -3D Dual Disk Electronic Typing System Purchase Price: $12,885.00 60 -month Lease: 311.82 Delivery: 150.00 Maintenance: .1,105.00 A. B. Dick Products Bid was signed by Stanley J. 1643 N. Commerce Drive Hiotas, non - collusion affidavit South Bend, Indiana was in order and a 10% bid bond was submitted. A. B. Dick CPU Purchase Price 60 -month Lease Maintenance: with Disk Drive, $15,933.00 471.30 363.00 Computer Specialists 401 N. Michigan South Bend, Indiana Terminal and Printer Bid was signed by Bruno Eidietis, non - collusion affidavit was in order and a certified check was submitted. Magic Wand Word Processing System with Keyboard, Display, Printer and Feeder Purchase Price: $10,750.00 60 -month Lease: 387.00 St. John Business Machines 1134 Lincolnway East South Bend, Indiana Bid was signed by David Kuyers, non - collusion affidavit was in order and a 10% bid bond was submitted. Exxon Office System Vydec Word Processor, Model 1800 -06 Purchase Price: $11,693.60 Sheet Feeder: 1,316.00 60 -month Lease: 343.16 Installation: 520.00 Maintenance: 1,300.00 IBM Corporation Bid was signed by Maurice 702 North Michigan Street non - collusion affidavit was South Bend, Indiana order and a certified check submitted. IBM Word Processor Purchase Price: $12,870.00 60 -month Lease: 475.75 Monthly Service: 123.00 1 1 1 J. Fletoher, in was REGULAR MEETING APRIL 20, 1981 Wang Laboratories, Inc. Bid was signed by Thomas V. Reilly, 702 North Michigan Street non - collusion affidavit was in order South Bend, Indiana and a certified check was submitted System 20 WP System Master and Dual Diskette Drive Purchase Price: $16,800.00 60 -month Lease: 748.00 Monthly Service: 120.00 Freight: 180.00 Mr. Crone advised that the bid of Business Communication Center,.1501 North Ironwood Drive, had been submitted unsigned and he recommended that the Board reject the bid for that reason. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the unsigned bid of Business Communication Center was rejected. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the CETA Office for review and award of the bid. Mr. Leszczynski advised that the CETA Consortium would be responsible for the award of the bid. APPROVE INTENDED USE OF REVENUE SHARING FUNDS This was the date set for holding a public hearing on the proposed use of revenue sharing funds in the amount of $20,000.00 during the calendar year 1981. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. Leszczynski noted that this was the public hearing on the proposed use of revenue sharing funds as follows: $10,000.O0 Alternative fuel conversion 10,000.00 1981 Ethnic Festival In accordance with guidelines adopted for such use of revenue sharing funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program and Senior Citizens of LaSalle Park. There was no one present to speak against the proposed expenditure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing was closed and the Clerk was instructed to forward the minutes of this public hearing to the Controller's Office and the City Clerk. APPROVAL OF ANNUAL WORLD'S LARGEST GARAGE SALE Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request received by the Board at its April 13th meeting for permission to hold the Annual World's Largest Garage Sale on Saturday, June 13, 1981, at the Colfax Parking Garage from 10:00 a.m. to 4:00 p.m. was approved based upon the favorable recommendation of the City Controller. APPROVE SALE OF DAMAGED POLICE VEHICLE Police Chief Dan Thompson requested permission from the Board to sell a damaged 1974 Ford, Mechanical Vehicle No. 735, which was presently assigned to the Special Operations Section. In his letter to the Board, the chief indicated that the vehicle had been involved in a non- injury accident on April 3, 1981, and it had been determined it would cost the city too much money to have it repaired. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved. REGULAR MEETING APRIL 20, 1981 APPROVAL OF CHANGE ORDER - SLUTSKY -PELTZ PLUMBING & HEATING (FIRST BANK CENTER PROJECT) Mr. Leszczynski advised that Slutsky -Peltz had submitted Change Order No. 1 in the amount of an increase of $6,060.00 to its contract for plumbing and heating work on the First Bank Center Project, which change order increased the total contract to $125,463.00. It was noted that the change order had been reviewed by the architect, construction manager and Patrick McMahon and was recommended for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the change order was approved. APPROVAL OF CHANGE ORDER - ST. JOSEPH VALLEY STRUCTURAL STEEL (FIRST BANK CENTER PROJECT) Mr. Leszczynski advised that St. Joseph Valley Structural Steel had submitted Change Order No. 2 in the amount of a decrease of $1,305.00 to its contract for metal fabrications on the First Bank Center Project, which change order decreased the total contract to $385,695.00. It was noted that the change order had been reviewed by the architect, construction manager and Patrick McMahon and was recommended for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill ane carried, the change order was approved. ADOPTION OF RESOLUTION NO. 10, 1981 (DISPOSE OF OBSOLETE OFFICE EQUIPMENT) RESOLUTION NO. 10, 1981 WHEREAS, it has been determined by the Board of Public Works that the following office equipment within the Department of Engineering is obsolete and deteriorated to the point where repair costs would exceed the value: IBM Executive Typewriter Smith Corona Typewriter Two Table Drafting Lights Two Desk Chairs SCM Merchant Calculator Two drawer File Cabinet Radar Unit Thermo -Fax Machine Olivette Calculator WHEREAS, Chapter 186, Acts of 1967, of the Indiana General Assembly, permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above listed office equipment is obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Engineering Department be authorized to scrap said equipment and remove same from the city's inventory list. Adopted: April 20, 1981 ATTEST: s/ Barbara J. Byers, Clerk BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above resolution was adopted. ADOPTION OF RESOLUTION NO. 11, 1981 (SALE OF CITY -OWNED PROPERTIES RESOLUTION NO. 11, 1981 WHEREAS, the Board of Public Works.of the City of South Bend 1 1 1 01 47° } REGULAR MEETING APRIL 20, 1981 has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the city are not necessary to the public use and are not set aside by state and city laws for public purposes, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South. Bend, Indiana: 1. That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: 2. That this Resolution shall immediately, upon its adoption, be submitted to the Common Council of the City of South Bend, pursuant to Chapter 14.5 of the Municipal Code of South Bend. Adopted this 20th day of April, 1981. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill ATTEST: s/ Barbara J. Byers, Clerk Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above resolution was adopted. REQUEST FOR BIKE- A -THON (AMERICAN DIABETES ASSOCIATION) A request from the American Diabetes Association for its annual Bike - A -Thou to be held on Sunday, October 4, 1981, with a rain date of October 11, 1981, was received by the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY (1316 HINE STREET Mr. James Kyle, 140 North Studebaker Street, requested permission to purchase the city -owned lot at 1316 Hine Street. In his letter to the Board, Mr. Kyle indicated that he was presently using the lot as a garden under the Community Garden Program and was desirous in purchasing the lot to be used for gardening purposes in the future.. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was referred to the various city agencies for a determina- tion as to whether or not the city need retain the lot for any reason. Deed No. 1113 North Burns 1114 1032 DeMaude 1075 1502 Taylor 701 213 Scott 971 217 Scott 1081 219 Scott 1025 221 & 223 Scott 1159 a,b,c,d,e,f 2. That this Resolution shall immediately, upon its adoption, be submitted to the Common Council of the City of South Bend, pursuant to Chapter 14.5 of the Municipal Code of South Bend. Adopted this 20th day of April, 1981. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill ATTEST: s/ Barbara J. Byers, Clerk Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above resolution was adopted. REQUEST FOR BIKE- A -THON (AMERICAN DIABETES ASSOCIATION) A request from the American Diabetes Association for its annual Bike - A -Thou to be held on Sunday, October 4, 1981, with a rain date of October 11, 1981, was received by the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY (1316 HINE STREET Mr. James Kyle, 140 North Studebaker Street, requested permission to purchase the city -owned lot at 1316 Hine Street. In his letter to the Board, Mr. Kyle indicated that he was presently using the lot as a garden under the Community Garden Program and was desirous in purchasing the lot to be used for gardening purposes in the future.. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was referred to the various city agencies for a determina- tion as to whether or not the city need retain the lot for any reason. REGULAR MEETING APRIL 20,1981 APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the follow- ing lots within the city: 2209 S. Lafayette 3014 Western 1322 E. Indiana 2315 W. Washington S. 2nd lot 400 blk. N. Hill 1414 W. Washington 1st lot next Puzzell's 400 blk. N. Hill 716 E. Haney Lot N. of 230 36th St. 712 E. Haney 138 N. Sadie 624 N. Frances 2610 Prairie 1808 Florence 1809 S. Prairie 628 S. Frances 1724 Prairie 1633 E. Ewing 1118 N. Olive 535 E. Dayton 114 N. Olive 1135 E. Corby 513 S. Michigan 609 S. Columbia 1215 Lincolnway West 1619 Robinson 815 Cleveland 3500 Western 1122 B1yer Place It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Robert R. Smith, 1001 Mayflower, Lot 28, S.B. Kathe A. Rybicki, 58370 Ramblewood Ln. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following certificates of insurance were filed: Interstate Glass Company 3801 South Main Street South Bend, Indiana Ed Bassett, d /b /a Ad -A -Sign 548 Broadway Niles, Michigan FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 22 outages for the period of April 8 through April 13, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted Claim Docket No. 6623 through No. 6967 and recommended approval. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10 :05 a.m. CJP0 E. pLeszcz n ki ichard L. Hill* ATTEST: Barbara J. Byers, C r-