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HomeMy WebLinkAbout03/23/1981 Board of Public Works MinutesREGULAR MEETING MARCH 23, 1981 The regular meeting of the Board of Public Works was convened at 9:40 a.m, on Monday, March 23, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr_ Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the March 16,1981, regular meeting of the Board were approved as submitted. VACATION RESOLUTION NO. 3506, 1981 - CONFIRMED (ALLEY RUNNING NORTH FROM CRESCENT - CEDAR HEIGHTS SUBDIVISION) This was the date set for holding a public hearing on Vacation Resolu- tion No. 3506, 1981, for the vacation of a 14' alley running North from Crescent Avenue to the first east -west alley between Niles and Hill Streets, in Cedar Heights Subdivision. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. It was noted that a notice had been sent to all property owners in the vicinity of the proposed vacation and letters had been received from the various city agencies indicating that there was no objection to the proposed vacation.-Mr. G. A.-DeFauw, 817 Forrest Avenue, stated that he is buying the building for headquarters and storage for the Heritage Construction Co., Inc. They also own the lot across the alley. There was no one present to remonstrate against the vacation. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Board confirmed the Vacation Resolution and ordered preparation of the Assessment Roll to be filed on April 6, 1981. Just prior to adjournment of the meeting, some citizens who live behind the proposed vacated alley had some questions regarding how the alley closing would affect their property. Mr. Leszczynski showed them a drawing of the alley and assured them they would still have access to their property. EXECUTION OF EASEMENT AGREEMENT - FIRST BANK- MARRIOTT PROJECT Mr. Hill presented to the Board counter -part signature pages to the easement agreement for the First Bank - Marriott Project. He stated that by signing this agreement the City would be giving underground easement rights to RAHN Properties. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the counter -part signature pages to the easement agreement for the First Bank - Marriott Project were approved. FIRE DEPARTMENT TO PURCHASE REPLACEMENT CHASSIS FOR AMBULANCE Chief Brassell was present and requested permission for the Fire Department to purchase a specially ordered chassis for their present Medic 3 which has approximately 77,000 miles on it. He explained that he received a number of proposals. He stated that the ambulance is on a Chevrolet chassis and it would be very difficult if not impossible to change the chassis. He said of the proposals received, Gates Chevrolet of South Bend was the lowest at $9,761.25. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Board approved the request of the Fire Department to purchase a replacement chassis from Gates Chevrolet for $9,761.25. OPEN AIR STAND LICENSE APPLICATION (ANYTHING GROWS) At the last meeting the Board received a request from Anything Grows to operate a flower stand on River Bend Plaza. It was referred to the Director of Redevelopment, Patrick McMahon, with the request that the Board receive his recommendation at today's meeting. Mr. Leszczynski noted that the report was not yet received and he made a motion that this item be stricken from the agenda. The motion was seconded by Mr. Hill and carried. 1 REGULAR MEETING MARCH 23, 1981 NOTIFICATION OF ACCEPTANCE BY STATE OF COMPLETED CONSTRUCTION ON ORANGE - COLFAX CONNECTOR The Board received a letter from the Indiana State Highway Commission that they have accepted the completed construction under Contract R- 12176, Projects TQM- S122(1), TQM- S012(1) and M- S026(1) and released contractor from further maintenance responsibility as of October 2, 1980. This project was construction on Orange Street, Birdsell Street, and Colfax Avenue, under the supervision of the Indiana State Highway Commission, as an agent of the Fedreal Government. Under the provisions of the agreement between the State of Indiana and the City of South Bend, for Projects TQM- S122(1), TQM- S012(1), and M- S026(l), signed and dated May 2, 1979, Orange Street, Birdsell Street, and Colfax Avenue, and the improvements involved, now reverts to the City of South Bend for proper maintenance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above notice was filed by the Board. REQUEST OF ST. PATRICK'S CHURCH FOR PALM SUNDAY PROCESSION The Board received a request from St. Patrick's Church to hold a palm service and procession in conjunction with the Cathedral of St. James on April 12, 1981, at 10:15 a.m. There will be a brief service in the Tippecanoe parking lot at the corner of Washington and Taylor Street. The St. Patrick's parishioners will process down the sidewalk to St. Patrick's Parish, 309 S. Taylor. The St. James' parishioners will process down the sidewalk to the Cathedral, 117 N. Lafayette. It was noted that St. Patrick's will need assistance crossing Washington Street and the St. James' parishioners will need assistance crossing Williams Street. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the Board approved the procession subject to approval of the Bureau of Traffic and Lighting and the Police Department Traffic Division. APPROVAL OF REQUEST TO PASS OUT GREEN RIBBONS AND COLLECT DONATIONS ON PLAZA - WHITNEY M. YOUNG JR. ALTERNATIVE HIGH SCHOOL The Board received a request from the Whitney M. Young Jr. Alternative High School to pass out green ribbons and collect donations for the Atlanta Children's Fund on River Bend Plaza on March 26 and 27, 1981, between 10:00 a.m. and 1:00 p.m. The purpose of the project is to raise awareness of the plight of the families of the murdered children of Atlanta. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the request was approved. APPROVAL OF COMMUNITY DEVELOPMENT CONTRACT FOR AUDIT SERVICES - PEAT, MARWICK. MITCHELL & CO. Ms. Marzy Bauer, Director of the Community Development Department, submitted for Board approval a contract with Peat, Marwick, Mitchell & Co. for Audit services for a total budget amount not to exceed $8,000. Mr. Leszczynski stated that audit is for the Community Development Block Grant and the Urban Development Action Grant. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved. BIDS RE- ADVERTISED FOR PURCHASE OF POLICE VEHICLES The bid opening for the purchase of 39 police vehicles has been set for April 6, 1981. Mr. Kernan informed the Board that several of the car dealers would not be able to submit a bid because their deadline for fleet orders is April 4, 1981. Mr. Kernan made a motion that the bids be re- advertised and a special meeting of the Board be set to receive bids on March 31, 1981, at 9:00 a.m. Mr. Hill seconded the motion and it carried. It was rioted that all prospective bidders who had received the Notice to Bidders and specifications would be sent certified notice of the new date and time for receipt of bids. REGULAR MEETING MARCH 23, 1981 APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Claude B. Wright, 933 S. 36th St., S.B. Agnes M. Joo, 2702 Birchwood Dr., Mish. Dale E. Green, 133 N. Albert, S.B. Dimitrios J. Petrou, 1109 Sherman, S.B. Betty J. Ward, 3923 Lincolnway E., Mish. Dorothea S. Clark, 1812 S. Michigan, S.B. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following Certificate of Insurance was filed: Raymond R. Bradford 1518 Catalpa Street, S.B. APPROVE CANCELLATION OF EXCAVATION BONDS Mr. Ray S. Andrysiak recommended cancellation of Excavation. Bonds for Chuck & Sons Plumbing & Heating and River City Concrete "Company, effective March 23, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bonds were cancelled. APPROVE CONTRACTOR'S BOND - JAMES J. SOLMOS Mr. Ray S. Andrysiak recommended approval of the Contractor's bond of James J. Solmos following his review of the bond. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above bond was approved. APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: 418 Birdsell 605 S. Jackson 733 Bronson 525 S. Kaley 744 N. Cleveland 1512 S. Kemble 817 Cleveland 1521 Kendall 1621 Dunham 741 Lawndale Lot S. 1637 Elmer 1036 E. Miner 1317 Elwood 225 E. Pennsylvania 1348 Fisher Lot E. 721 Pierce 1406 West Ford 921 Roosevelt 1635 Franklin 712 -714 N. St. Louis 2205 Gertrude 814 N. St. Louis 2129 Glen 1618 S. Twyckenham 454 Harris Lot S. of 201 N. Wellington 809 Harrison 1620 Williams It was noted that property owners had been advised to cleanup the lots and had failed to comply. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved. FILING OF STREET LIGHT OUTAGE REPORT Mr. Leszczynski stated that the Engineering Department had again toured the city to document the number of lights out and their locations. He advised that there were 88 new outages listed and 30 outages that: were previously reported were still out for a total of 118.outages. Also listed were outages in the 1200 to 1300 block of Ridgedale and the 200 to 900 blocks of North Eddy. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the street light outage report was filed and referred to I & M for appropriate action. REGULAR MEETING MARCH 23, 1981 APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted Claim Docket No. 4679 through No. 5208 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the .report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:10 a.m. In the absence of Barbara J. Byers, Clerk of the Board of Public Works, I, Maryrose Morgan, am assuming all responsibility for the Board of Public Works meeting of March 23, 1981. e-I ..Ahn E. Leszcz nlslti O V • V R char L. Hil 0 eph E. Kerna ATTEST: G a__, S�2= . AL Barbara J. Bye s, Cl&rk