Loading...
HomeMy WebLinkAbout03/16/1981 Board of Public Works MinutesREGULAR MEETING MARCH 16, 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, March 16, 1981, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Richard L. Hill present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the March 9, 1981, regular meeting of the Board were approved as submitted. CANCELLATION OF MARCH 30TH BOARD MEETING Mr. Leszczynski advised that Mr. Hill and Mr. Kernan would be out of the city on March 30, 1981, and there would not be a quorum to hold a meeting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the regularly scheduled Board meeting of March 30th was cancelled. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the notification of parking rate increases for National Autopark, Inc. was added to the agenda following approval of the Community Development Program contracts. APPROVE INTENDED USE OF REVENUE SHARING FUNDS This was the date set for holding a public hearing on the proposed use of revenue sharing funds in the amount of $20,000.00 during the calendar year 1981. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. Leszczynski noted that this was the public hearing on the proposed use of revenue sharing funds as follows: $20,000.00 Summer Environmental Clean -Up Program In accordance with guidelines adoped for such use of revenue sharing funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program and Senior Citizens Group of LaSalle Park. Ms. Kathy Barnard, Director of the Neighborhood Code Enforcement Office, explained that the appropriation of $20,000 would be used for equipment purchase and repair, contractual services and gasoline to fund the 8 -10 week summer clean -up program in various areas throughout the city. Councilman Walter Szymkowiak spoke in support of the appropriation and stated that he felt the program was needed. There was no one present to speak against the proposed ex- penditure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing was closed and the Clerk was instructed to forward the minutes of this public hearing to the Controller's Office and the City Clerk. APPROVE ASSESSMENT ROLL - VACATION RESOLUTION NO. 3505, 1981 (1000 BLOCK LINCOLNWAY EAST) This being the date, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3505, 1981, for the vacation of the first alley west of Miami on Lincolnway East, running southwesterly for a distance of 151 feet; thence northwesterly for a distance of approximately 96 feet to railroad right -of -way (adjacent to Lots M, N and 0 in Wenger and Kreighbaum's Vistula Avenue Addition to the City of South Bend). The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to the abutting properties. No remonstrators were present and no written remonstrances were filed with the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. i REGULAR MEETING MARCH 16, 1981 AWARD BID — DIESEL FUEL AND HEATING OIL In a letter to the Board, Mr. Joseph Kernan, Controller, and Mr. Sean Watt, Director of the Division of Transportation, recommended the award of the bid of Circle Oil Corporation as follows: 5,000 gallons No. 1 Diesel /No. 1 Heating Oil $1.1225 /gallon Tank Wagon Delivery 25,000 gallons No. 2 Diesel /No. 2 Heating Oil $1.0825 /gallon Tank Wagon Delivery It was noted that bids for the above diesel fuel and heating oil had been received by the Board on March 2, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid was awarded as indicated above. ADOPTION OF RESOLUTION NO. 9, 1981 (DISPOSE OF OBSOLETE VEHICLE - POLICE DEPARTMENT) In a letter to the Board, Police Chief Dan Thompson requested permission to dispose of a 1979 Ford which had been involved in an accident in 1980 and was beyond repair. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, approval to dispose of the vehicle was given and the following Resolution was adopted: RESOLUTION NO. 9, 1981 WHEREAS, it has been determined by the Board of Public Works that the following vehicle is obsolete and deteriorated to the point where repair costs would exceed its value: Police Department - 1979 Ford, Serial No. 9H27F131894 WHEREAS, Chapter 186, Acts of 1967, of the Indiana General Assembly, permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above listed vehicle is obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to scrap said vehicle and that it be removed from the City Vehicle Inventory. Adopted: March 16, 1981 ATTEST: s/ Barbara J. Byers, Clerk BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill APPROVE REQUEST TO ADVERTISE FOR BIDS - 1981 POLICE PATROL CARS Police Chief Dan Thompson requested permission to advertise to receive bids for up to 39 police patrol cars in accordance with the specifi- cations drawn up by Sergeant Harold Grounds, Division Chief Spandward Mitchem, Chief Thompson and Safety Board Assistant Robert Potvin. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved and the Board set the date of April 6, 1981, as the date on which bids would be received. NOTE: At the March 23rd meeting of the Board the bid opening date was changed to March 31, at 9:00 a.m. 1 1 1 REGULAR MEETING MARCH 16, 1981 APPROVE REQUEST TO ADVERTISE FOR BIDS - FIRST BANK CENTER SITEWORK Mr. David Jahn, Project Manager for Sollitt Construction Company, the Construction Manager on the First Bank Center Project, requested permission to advertise to receive bids for the landscaping, site paving and other miscellaneous site items for First Bank Center. He explained that these would be the last items to be bid and the approximate amount of the sitework would be $300,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and the Board set the date of April 13, 1981, as the date on which bids would be received. APPROVAL OF UTILITY AGREEMENTS (SIGNALIZATION PROJECT, 11 INTERSECTIONS Mr. Leszczynski stated that the Utility Agreement with the Board of Works and Indiana Bell Telephone Company was the last agreement to come before the Board on the 11 intersection signalization project. It was noted that other utility agreements were approved by the Board on February 16, 1981, and March 2, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the agreement between the city and Indiana Bell Telephone Company was approved. APPLICATION FOR OPEN AIR STAND LICENSE REFERRED - RIVER BEND PLAZA An application to operate a fresh flower cart on River Bend Plaza was received in the name of Anything Grows, Inc., 53600 North Ironwood Drive. Mr. Charles Sweeney, Attorney at Law, spoke on behalf of the firm, indicating that it was the firm's wish to locate a four - sided, brightly- colored booth with an awning in the area in front of the Sherland Building six days a week from about 11:30 a.m. to 5:30 p.m. He added that students would be employed to man the stand and he felt it would help to brighten up the mall. Mr. Hill explained to Mr. Sweeney that one of the Board's concerns in deciding whether or not such applications should be approved is the impact the stands would have on the permanent downtown business establishments. He suggested that the application be referred to Patrick McMahon, Director of the Department of Redevelopment, for.an assessment on whether or not he feels the location of such a stand would create a negative impact on existing businesses and whether or not the stand would create any competition for existing businesses. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the application was referred to Mr. McMahon with a request that his recommendation be forthcoming for consideration by the Board at its next meeting on March 23, 1981. APPROVE RECOMMENDATION TO DENY RESTAURANT- ENTERTAINMENT LICENSE (KING AND QUEEN TAVERN) Mr. Joseph E. Kernan, City Controller, submitted his recommendation to the Board concerning the application of a restaurant - entertainment license for the King & Queen Tavern located at 916 South Michigan Street. In his letter to the Board, Mr. Kernan recommended that the license be denied based upon violation of the city's zoning ordinance. A representative of the establishment asked for a clarification on the denial, and Mr. Crone explained that the zoning ordinance prohibits the location of this type of establishment within 1,000 feet of other controlled uses. He stated that the King & Queen already had a pre- existing use for the sale of alcohol and was "grandfathered" as a tavern, but the change to allow for dancing would be in violation of the code. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the recommendation was approved and the license denied. APPROVAL OF COMMUNITY DEVELOPMENT PROGRAM CONTRACTS AND ADDENDUM Ms. Marzy Bauer, Director of the Department of Community Development, submitted for Board approval the following contracts: Department of Public Works: general street improvements in Community Development target areas (budget not to exceed $255,000.00) REGULAR MEETING MARCH 16, 1981 Bureau of Housing: local homesteading program (budget not to exceed $30,000.00) National Spinal Cord Injury Foundation: Addendum provides for a change in contract procedure and does not change the original amount of the contract of $25,000.00 which was approved by the Board on January 19, 1981 It was noted that the above contracts would fund routine program activities connected with the aforementioned projects. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contracts and addendum were approved. FILING OF PARKING RATE INCREASES - NATIONAL AUTOPARK, INC. Mr. Hill noted that National Autopark, Inc., in accordance with ordinance requirements, was submitting its parking rate changes to the Board for informational purposes. He stated that the Board has no authority to approve or deny the changes, but merely must be notified of the changes. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the following rate increases in parking were filed: Present Parking Fee Revised Parking Fee 1st hour $ .50 1st hour $ .65 Up to 3 hours 1.00 Up to 2 hours 1.10 Up to 5 hours 1.25 Up to 3 hours 1.25 Up to 7 hours 1.50 Up to 4 hours 1.50 Up to 24 hours 1.75 Up to 8 hours 2.00 Car released after Up to 12 hours 2.25 closing 5.00 Up to 24 hours 3.00 Car released after closing 5.00 APPROVE PASSING OUT OF BALLOONS ON RIVER BEND PLAZA (PICK - AMERICANA HOTEL) A request from the Albert Pick Hotel of South Bend, recently renamed the Pick - Americana Hotel, was submitted for permission to promote the recent name change by passing out balloons on River Bend Plaza on April 1, 1981, during the lunch hour. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved provided that all balloons be filled on the Pick property and the mall area be used strictly for the distribution of the balloons only and that no tanks be allowed on the Plaza area. REQUEST TO PURCHASE CITY -OWNED PROPERTIES A request was received from Elvis Willis, 302 Napoleon Boulevard, inquiring into the possible purchase of a city -owned lot located at 1113 North Burns Street. A similar request from Linda Lorenz, 1026 Woodward, was received for the possible purchase of city -owned property at 1032 DeMaude Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the requests were referred to the various city agencies for a determination as to whether or not the lots need be retained for any reason. REQUEST FOR ROAD RUN - BROADWAY CHRISTIAN PARISH A request from George Procter - Smith, Minister of the Broadway Christian Parish, was received for permission to conduct a road run on October 17, 1981, in accordance with the route previously approved in 1980. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. 1 i REGULAR MEETING MARCH 16, 1981 REQUEST FOR ST. JOSEPH RIVER RUN - MICHIANA WATERSHED; INC. A request from Richard Carey, Chairman of the 1981 St. Joseph River Run, was received for permission to again hold the annual run on May 16, 1981, starting at Leeper Park in South Bend to the French Paper Company Dam in Niles, Michigan. The use of Leeper Park, Veterans' Park and the portage facilities was referred to the Park Department for review. Mr. Carey noted that all contestants will be required to sign waivers of liability. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. APPROVAL OF TRAFFIC CONTROL DEVICES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the following traffic control devices: Remove stop sign and revise to traffic signal - On Donmoyer at Michigan Install No Parking - South end of supergraphic (100 S. Michigan) near Jefferson Remove No Parking Zone and revise to l Hour Parking - 213 W. Colfax Remove 4 -way Stop Sign and revise to traffic signal - Angela & North Shore Install No Turn On Red - South approach of North Shore at Angela Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above traffic control devices were approved. APPROVE KNIGHTS OF COLUMBUS PARADE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the request of the Knights of Columbus to conduct a march on April 4, 1981, commencing at 2:45 p.m., at the Quality Inn and proceeding westerly on Wayne Street to St. Patrick's Church in connection with an exemplification to be held in South Bend on that weekend. Mr. Wadzinski recommended that the Knights of Columbus contact Captain Thomas Gargis immediately to finalize all plans and allow the Traffic Division ample time to delegate manpower needed for the march. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the parade was approved subject to the filing of the appropriate Certificate of Insurance. APPROVE ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: 226 Sadie Lot S. 225 S. Chapin 713 N. St. Peter 1509 S. Chapin 411 Sherman 1513 Chapin 1333 Sorin 1520 Chapin 1706 S. Williams Second lot N. of 253 N. Chicago 2111 Gertrude 527 Cleveland 605 Wellington 1617 N. Elmer 749 South Bend Ave. 1633 Fassnacht 1017 N. St. Louis Vacant lot corner Fremont & Bergan 702 E. LaSalle (southwest side) 832 N. Main 1225 Fremont 449 S. Kaley 910 Fuerbringer 2413 Huron 725 S. Grant 2113 Gertrude 1139 Huey 1725 S. Franklin 306 S. Illinois 826 S. Bendix 310 S. Illinois 513 Birdsell 3212 Keller 1014 Bryan 443 S. Kosicuszko i REGULAR MEETING MARCH 16, 1981 445 S. Kosciuszko 1717 Franklin 635 Lincolnway East 1715 S. Franklin 1512 South Michigan 618 E. Fairview 1154 Olive Lot E. of 2706 Elwood 1341 Olive 111 Dubail East 1349 N. Olive 2206 Dorothy 1807 N. Olive 405 Dorothy Lot S. of 2022 Olive 405 E. Donmoyer 707 Rex 1021 College 721 Rex_ 1817 Chapin 129 Sadie 1631 Chapin It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the request was approved. APPROVAL OF EXCAVATION BOND - SELGE CONSTRUCTION Mr. Ray S. Andrysiak recommended approval of the Excavation Bond of Selge Construction Company, 2833 South 11th Street, Niles, Michigan. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Excavation Bond was approved and filed. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Paul H. Mowry, 2511 Gertrude St., S.B. Charles A. Boston, 822 E. Oakside, S.B. Marjory Streich, 501 E. Eckman, S.B. Emanuel J. Slott, 838 Lancaster, S.B. Raymond Rough, 3002 N. Maple Hill Ct. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates of Insurance were filed: Edward Wesolowski St. Joseph Valley Structural West Landscaping Steel 23993 Grant Rd. 1203 Kent Street South Bend, Indiana Elkhart, Indiana Townsend Tree Service Triple T Tree Service P. 0. Box 991 Muncie, Indiana FILING OF STREET LIGHT OUTAGE REPORT The report indicated that between March 10 and 12, 1981, all the lights in the 1200 and 1300 blocks of Ridgedale Road were out. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted Claim Docket No. 4255 through No. 4678 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,'the report was filed and the claims approved. i 1 REGULAR MEETING MARCH 16, 1981 COMPLAINT REGARDING LITTER AND TRASH (CHESTNUT AND WASHINGTON Mr. Floyd Carter, 1619 Fassnacht, complained about the amount of trash and litter on a lot at the corner of Chestnut and Washington Streets. Mr. Hill advised Mr. Carter that the complaint would be directed to the Neighborhood Code Enforcement Office for follow -up. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:15 a.m. p rpw�- -� / ✓ / ATTEST: ' 6 c - Barbara J. By rs, C rk