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HomeMy WebLinkAbout03/02/1981 Board of Public Works MinutesREGULAR MEETING MARCH 2. 1981 The regular meeting of the Board of Public Works was convened at 10:10 a.m., on Monday, March 2, 1981, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the February 23, 1981, regular meeting of the Board were approved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, approval of a lease service agreement with Haines & Company was added to the agenda immediately following the assessment roll hearing on the alley vacation in Harter Heights 2nd Addition. OPENING OF BIDS - DIESEL FUEL AND HEATING OIL This was the date set for receiving and opening sealed bids for tank wagon delivery of No. 1 and No. 2 Diesel Fuel and Heating Oil. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Circle Oil Corporation Bid was signed by John W. Doster, 2020 West 6th Street non- collusion affidavit was in order, Mishawaka, Indiana and a certified check in the amount of $3,367.50 was submitted. 5,000 Gallons: No. 1 Diesel Fuel, No. 1 Heating Oil $1.1225/gal. 25,000 Gallons: No. 2 Diesel Fuel, No. 2 Heating Oil 1.0825/gal. Renco Oil Corporation Bid was signed by Rick E. Newman, 604 S. Scott Street non- collusion affidavit was in order, South Bend, Indiana and a bid bond in the amount of 10% of the bid was submitted. 5,000 Gallons: No. 1 Diesel Fuel, No. 1 Heating Oil $1.187 /gal. 25,000 Gallons: No. 2 Diesel Fuel, No. 2 Heating Oil 1.117 /gal. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Controller's Office and the Street Department for review and recommendation. APPROVAL OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3504, 1981 (HARTER HEIGHTS 2ND ADDITION) This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3504, 1981, for the vacation of the first east -west alley north of St. Vincent, running from the easterly right -of -way of Niles Avenue to the west right -of -way line of St. Joseph for an approximate distance of 200 feet in Harter Heights Addition. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to abutting properties. No remonstrators were present and no written remonstrances were filed with the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. APPROVAL OF LEASE SERVICE AGREEMENT (HAINES & COMPANY)_ Mr. Leszczynski advised that the Community Development Department was desirous of entering into a lease service agreement with Haines & Company for delivery and use of yearly city directories at a cost of $75.00 per year. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the agreement was approved. REGULAR MEETING MARCH 2. 1981 FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3506, 1981 (CEDAR HEIGHTS SUBDIVISION) VACATION RESOLUTION NO. 3506, 1981 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: 14' alley running North from Crescent Avenue to the first east -west alley between Niles and Hill Streets, in Cedar Heights Subdivision. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 10, 11, 12 & 13, Cedar Heights Subdivision, and also a vested interest in unplatted land west of and adjacent to said alley. Notice of this Resolution shall be published on the 6th & 13th day of March, 1981, in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 23rd day of March, 1981, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 2nd day of March, 1981. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk The reports of the Community Development Department and Department of Engineering indicated that there was no objection to the proposed vacation. The Area Plan Commission recommended that the alley not be vacated because it was felt the resulting 90 degree turn onto the east -west alley could not be negotiated without additional right -of -way being obtained. The Area Plan Commission also noted that the alley was a zoning line for property to the east which was zoned "B" Residential and property to the west which was zoned "D" Light Industrial. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the reports were filed and Vacation Resolu- tion No. 3506, 1981, was adopted. The public hearing on the Vacation Resolution was set for March 23, 1981. APPROVAL OF UTILITY AGREEMENTS (SIGNALIZATION PROJECT, 11 INTERSECTIONS Mr. Leszczynski stated that, in addition to the utility agreements approved by the Board on February 16, 1981, for the Bureau of Water, Sewers and Wastewater, approval was also needed for the public . utilities of Indiana & Michigan Electric, Northern Indiana Public Service Corporation and Indiana Cablevision, in connection with the signalization project involving 11 intersections. He stated that the agreements provide that the respective utilities will be responsible for removing any and all lines or equipment in the public right -of -way. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the agreements between the city and Indiana & Michigan Electric, the Northern Indiana Public Service Corporation and Indiana Cablevision were approved. D 1 REGULAR MEETING MARCH 2, 1981 APPROVE REQUEST FOR INTENDED USE HEARING ON REVENUE SHARING FUNDS Chief Deputy Controller Michael L. Vance requested permission to hold a public use hearing on the proposed intended use of revenue sharing funds in the amount of $20,000 for the summer environmental clean -up program. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved and a hearing was set for March 16, 1981. APPROVAL OF OPEN AIR STAND LICENSE - GREAT AMERICAN HOT DOG STAND Mr. David Matthews submitted for Board approval an application for an open air stand license for the Great American. Hot Dog Stand which was previously licensed and located at the northeast corner of South Bend Avenue and Eddy Street. Mr. Matthews was requesting the license for the stand on property at 1015 Corby Boulevard. Mr. Leszczynski advised that the Health Department and Neighborhood Code Enforcement Office had given favorable recommendations con- cerning the application and compliance with health regulations and environmental laws. The Bureau of Traffic and Lighting likewise had no objection to the stand. Permission from Philip Slatt, owner of the property at 1015 Corby Boulevard on which the stand would be located was attached to the application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the application was approved and referred to the Deputy Controller's Office for issuance of the license. APPROVAL OF 1981 COMMUNITY GARDEN PROJECT Mr. Leszczynski advised that several inquiries had been received from residents concerning implementation of the Community Garden Project for 1981. He explained that, in the past, the Board had given permission to interested citizens to garden on any of the vacant, city -owned lots through November lst, subject to certain restrictions concerning use of the property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, approval was given for the imple- mentation of the Community Garden Project for 1981, subject to the restrictions previously approved by the Board. APPROVAL OF SECRETARIES' DAY PROGRAM ON RIVER BEND PLAZA Ms. Mikki Dobski, River Bend Plaza Coordinator, requested permission from the Board on behalf of the local Secretary Association to hold its Annual Secretaries' Day program on Robertson's Stage on the Plaza on Wednesday, April 22, 1981, from 11:30 a.m. to 1:30 p.m. Ms. Dobski advised that the program would include a band, style show, presentation of awards and proclamation and a sack lunch provided by Robertson's. Contingent plans in case of inclement weather called for the program to be held in the lobby of the County -City Building, in which case permission from the Board of County Commissioners would be obtained. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the request was approved, subject to the filing of the appropriate Certificate of Insurance. REQUEST TO PURCHASE CITY -OWNED PROPERTY (1502 SOUTH TAYLOR) Mr. Arnold Dorey, 1506 South Taylor Street, submitted a letter to the Board inquiring into the possibility of purchasing the city -owned lot adjacent to his property and located at 1502 South Taylor Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was referred to the various city agencies for a determination as to whether or not the city need retain the lot for any reason. E REGULAR MEETING MARCH 2, 1981 REOUEST TO HOLD PARADE - CHET WAGGONER LITTLE LEAGUE In a letter to the Board, Mr. Daniel C. Detrieux, President of the Chet Waggoner Little League, requested permission to conduct the annual Chet Waggoner Little League Parade on May 16, 1981, starting at 8:30 a.m., at the Knights of Columbus Hall on Michigan Street and utilizing the same route as approved in 1980. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. APPROVE LEASE AGREEMENTS FOR VEHICLES (MAYOR AND ATTORNEY) Mr. Kernan advised that approval was needed on lease agreements with First Bank Auto Lease for the lease of a 1981 Buick Skylark from Gurley -Leep Buick to be used by the City Attorney at a cost of $220.20 per month; and also a lease with N/D Leasing, Inc. for the lease of a 1981 Oldsmobile Cutlass from Navarre Cadillac -Olds to be used by the Mayor at a cost of $282.11 per month. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the lease agreements were approved. APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: ADDRESS CONDITION 1209 Lincolnway West Appliances, junk, oil containers 713 S. Kaley Litter, uncollected garbage & trash 823 W. Indiana Litter, junk, demolition remains 2418 W. Ford Uncollected garbage & trash 733 Bronson Uncollected garbage & trash 1129 N. Huey Litter, junk, uncollected garbage 907 Thomas Litter, garbage & trash dumped 2502 Poland Junk, uncollected garbage & trash 3419 S. Main Uncollected garbage & trash, litter, appliances 710 W. LaSalle Junk inside garage 225 S. Chapin Litter in front yard It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved. APPROVE EXCAVATION AND CONTRACTOR'S BOND - ZIOLKOWSKI CONSTRUCTION Mr. Ray S. Andrysiak recommended Board approval of the Excavation Bond and Contractor's Bond of Ziolkowski Construction following his review of the bonds. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bonds were approved. APPROVE CANCELLATION OF EXCAVATION BOND - SELGE CONSTRUCTION Mr. Ray S. Andrysiak.recommendgd cancellation of the Excavation Bond of Selge Construction, effective March 2, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bond was cancelled. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: REGULAR MEETING 1. Elsie M. White, 4419 Southview In., S.B. 2. James A. Milliken, 26770 Early Rd., S.B. 3. Leo Cwiklinski, 1006 Creekside Ct., Apt. 4. Elenore Scogland, 1141 Blaine, S.B. 5. Alfred VanOot-e-ghei m, '- 831 Garden In., S.B. 6. Pauline Trenkner, 1519 Southbrook Dr., S 7. Claire D. Roys, 225 S. Home St., Mish. 8. Betty Gleissner, 907 Washington, Mish. 9. Claude E. Pierce, 4732 Scenic Dr., S.B. 10. Robert Dentino, 320 Manor Dr., Mish. 11. Loren Robbins, 309 Pin Oak Circle, Apt. FILING OF CERTIFICATE OF INSURANCE MARCH 2. 1981 G., Mish. A -3, Mish. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following Certificates of Insurance were filed: Northcutt Tree Service Arco Engineering 51831 County Road 11 705 Beiger Elkhart, Indiana Mishawaka, Indiana FILING OF STREET LIGHT OUTAGE REPORTS The reports indicated a total of 10 outages during the period of January 20 through 26, and a total of 12 outages during the period of February 3 through 25, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the reports were filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted Claim Docket No. 3161 through No. 3650 and:.recammended approval. Upon a motion made by Mr. Leszczynski, seconded by Mir. -Ke -mair" acid- c eYe , h : ria -port was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:35 a.m. J n E. Leszczyfis1kil o 6 L..'-' oseph Kernan ATTEST: Barbara J. By rs, C rk