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HomeMy WebLinkAbout02/23/1981 Board of Public Works Minutesr REGULAR MEETING FEBRUARY 23, 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, February 23, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the February 16, 1981, regular meeting of the Board were approved as submitted. APPROVE ASSESSMENT ROLL - VACATION RESOLUTION NO. 3503, 1980 (BEACON HEIGHTS APARTMENTS) This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3503, 1980, for the vacation of the interior streets within the Beacon Heights Apartment Complex, more commonly known as Curtiss Drive and Putnam Drive. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to abutting properties. No remonstrators were present and no written remonstrances were filed with the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. APPROVE ACCEPTANCE OF ORANGE - COLFAX CONNECTOR PROJECT Mr. Leszczynski advised that the District Engineer's report of inspection of the Orange - Colfax Connector Project had been submitted and the project had been found to be in compliance with all plans and specifications. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report of inspection was filed and acceptance of the project was approved. APPROVE CONTRACT FOR FELLOWS STREET IMPROVEMENT PROJECT (WALSH & KELLY, INC.) The contract between the city and Walsh & Kelly, Inc, for completion of the Fellows Street Improvement Project, providing for storm sewers, curbs, pavement and sanitary I sewer leads on Fellows Street from Walter to Barbie Streets, was submitted in the amount of $40,158.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved subject to the filing of the appropriate Performance Bond and Labor and Materials Payment Bond. APPROVE AGREEMENT WITH STATE HIGHWAY COMMISSION FOR REPLACEMENT OF COLFAX AVENUE BRIDGE Mr. Leszczynski advised that an a obligations of the city and the s proposed Colfax Avenue Bridge Prc execution. He stated that cost e by the state and 21% by the city, indication as to a timetable for a motion made by Mr. Leszczynski, the agreement was approved. greement delineating the respective tate for the construction of the ject was being submitted for f the project would be shared 79% He stated that there was no construction at this date. Upon seconded by Mr. Hill and carried, APPROVE AGREEMENT FOR REMOVAL OF SOUTH SHORE TRACKS AND RELATED IMPROVEMENTS ON BENDIX DRIVE Mr. Leszczynski stated that approval was required on an agreement between the city, the South Bend Railroad and Clyde E. Williams & Associates (for engineering services) for the preparation of plans and specifications for improvements on Bendix Drive and Ardmore Trail, which work would include the removal of the South Shore tracks 1 REGULAR MEETING FEBRUARY 23, 1981 on Bendix Drive from Westmoor to Ardmore Trail and also the widening of Ardmore Trail. The project would entail new curbs, traffic signals, track removal and asphalt pavement at a not -to- exceed cost of $53,710. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the agreement was approved. APPROVE RECOMMENDATIONS TO DENY TAXI CAB LICENSES Mr. Kernan submitted his recommendations to deny the taxi cab.license applications of Douglas Milewski, 211 North Mill Street, Mishawaka, Indiana; and Roger Stearman, 2421 South Michigan, South Bend, Indiana. He advised that Mr. Milewski presently had a suspended driver's license, and Mr. Stearman had not provided complete informa- tion on his arrest and conviction record. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommenda- tions to deny the license applications were approved, and the Clerk was instructed to advise the applicants of their right to a formal hearing before the Board. Mr. Kernan abstained from voting on this matter. APPROVE LEASE AGREEMENT RENEWAL FOR IBM COPIER (BUREAU OF HOUSING Mr. Cande Martin, Fiscal Officer for the Department of Community Development, requested the Board's approval of a renewal of the Bureau of Housing's current lease agreement with the IBM Corporation for a Copier II and Collator located at 521 Eclipse Place. The monthly rate totalled $670.93, $562.72 for the Copier and $108.21 for the Collator, and represented an increase of approximately 1.83 %. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the renewal agreement was approved. APPROVE COMMUNITY DEVELOPMENT PROGRAM CONTRACT Ms. Marzy Bauer, Director of the Department of Community Development, submitted for Board approval the following contracts: Neighborhood Code Enforcement: (1) A program for providing repairs on rental units which have been ordered by Code Enforcement and not complied with by the property owners (budget not to exceed $15,000); and (2) A program to demolish and clear-dilapidated and unsafe structures in blighted residential neighborhoods (budget not to exceed $70,000). Renew, Inc.: A program to administer rehabilitation and home acquisition programs within Community Development strategy areas (budget not to exceed $20,000). It was noted that the above three contracts would fund routine program activities connected with the aforementioned projects. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above contracts were approved. APPROVE TITLE SHEET (KENSINGTON FARMS EAST) Mr. Leszczynski stated that the title sheet for storm sewer extension in Kensington Farms East, Section 2, Part I, was submitted for Board approval. He advised that the city would be incurring no cost for the sewer extension work because the project would be constructed by Jack Hickey & Associates. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the title sheet was approved and signed. APPROVE TITLE SHEETS (DISCOVERY HALL EXHIBITS Mr. Leszczynski advised that the Century Center Board of Managers would be seeking bids for floor coverings, on -site interior walls, electrical, ceilings and pedestals, and exhibit components for Discovery Hall Museum and approval of the title sheets was required. REGULAR MEETING Mr. Kernan stated that bids for this work year ago; however, because of the limited been decided the project should be re -bid the hopes of encouraging local business to by Mr. Leszczynski, seconded by Mr. Kernan sheets were approved and signed. APPROVE STREET LIGHT INSTALLATIONS FEBRUARY 23, 1981 had been received over a. funds available, it had in separate packages in bid. Upon a motion made and carried, the title Mr. Leszczynski stated that the moratorium on new street light installations remained in effect; however, where it was determined there was a public health or safety hazard because of inadequate lighting, consideration would be given. He advised that the Bureau of Traffic and Lighting, after reviewing various requests, recommended installation of the street lights at the following locations: Burns Street - mid -block light north of St. Vincent; Indiana Avenue - mid -block light between Virginia and Miami; Auten Road - entrance to Laurel Woods Subdivision; Exeter Court; Galway Drive - on cul -de -sac; and Ewing Avenue - mid -block light west of Ironwood. A further recommendation of the Bureau of Traffic and Lighting was that no additional lighting be added in the 1400 block of East Donald Street in response to a request received because a mid -block street light presently existed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above street light installations were approved and the request for additional lighting in the 1400 block of East Donald Street was denied. FILING OF COMMUNICATION OBJECTING TO 'CLOSING OF BERCLIFF ESTATES ENTRANCE A letter from Mr. Lawrence Campbell, Maxine Campbell and Karen Campbell, residents at 302 Bercliff Drive, was submitted to the Board, opposing and objecting to the closing of the Bercliff Estates entrance off Logan Street. Mr. Leszczynski stated that the closing of the entrance had been approved by the Board in December, 1980, on a six -month trial basis at the request of the residents in the area. He stated that the matter would be reviewed again by the Board after the six -month trial period had expired. Upon a motion made by Mr.. Leszczynski, seconded by Mr. Hill and carried, the letter was filed. REQUEST FOR DESIGNATION OF HANDICAPPED PARKING ZONE (417 S. BENDIX) A request was received from Betty Sobieralski for consideration of a handicapped parking designation in front of her parents' home at 417 S. Bendix Drive. She indicated in her letter that her parents were disabled and the neighbors across the street continually parked in front of her parents' home, thus preventing them from parking near their door. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO PURCHASE CITY-OWNED-REAL ESTATE (SCOTT STREET) A request from Mr. David Inman, 626 Marquette, inquiring into the possibility of purchasing city -owned lots located at 213, 217, 219, 221 and 223 Scott Street was received. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was referred to the various city agencies for a determination as to whether or not the city need retain the lots for any reason. 1 1 1 REGULAR MEETING APPROVE ENVIRONMENTAL CLEAN -UP OF LOTS A request from for permission lots within the ADDRESS FEBRUARY 23, 1981 the Neighborhood Code Enforcement Office was received to have city environmental crews clean the following city. 521 Cottage Grove 1015 N. College South Bend Ave. - Talbot 2417 Kenwood 232 Chestnut St. Lot N. 112 Studebaker St. 1533 Lagoon Ct. CONDITION Furniture Garbage & debris in garage, litter, uncollected garbage & trash Litter, brush, stumps, junk Litter, uncollected garbage & trash Brush Litter, uncollected garbage & trash Litter, boxes, furniture, junk, fire debris, uncollected garbage & trash It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVE EXCAVATION BOND - MICHIANA SEWER SERVICE Mr. Ray S. Andrysiak recommended approval of the.$5,000 Excavation Bond of Michiana Sewer Service. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Excavation Bond of Michiana Sewer Service was approved. APPROVE CANCELLATION OF EXCAVATION AND CONTRACTOR'S BONDS A request to release the Excavation Bond of G & L Electric and the Contractor's Bond of Herschel Willis had been reviewed by Mr. Ray S. Andrysiak, and in his memo to the Board he- recommended that the above bonds be cancelled effective February 23, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Excavation Bond of G & L Electric and the Contractor's Bond of Herschel Willis were cancelled effective February 23, 1981. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Robert L. Correll, R. R. #5, Box 390 Edward R. Sobieralski, 5121 Cedarwood, S.B. Sophie Sobieralski, 417 S. Bendix, S.B. Ralph D. Nelson, 3196 Burlington, Apt. A, Mish Bernard Goldberg, 822 N. St. Louis, S.B. Bernard B. Carpenter, 1002 N. Johnson, S.B. Evelyn & Steve Pinter, 706 S. Phillipa, S.B. Ralph J. Andreae, Sr., 510 E. Colfax, S.B. FILING OF STREET LIGHT OUTAGE REPORT Mr. Leszczynski stated that, because the city has been experiencing problems with street light outages, the Engineering Department had toured the city during the last week in an effort to document the number of lights out and their locations. He advised that a total of 255 lights at various locations within the city had been turned in to his office by the Engineering staff. He stated that I & M does not charge the city for the lights that are reported to it to not be in working order. He encouraged the citizens to report to the Board any street lights that are not working in order to insure that the city will not be charged for a malfunctioning light. He stated that the above outages which were checked by his department will be re- checked in about two weeks to determine if they are in working order. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the street light outage report was filed and referred to I & M for appropriate action. REGULAR MEETING APPROVAL OF CLAIMS FEBRUARY 23, 1951 Chief Deputy Controller Michael L. Vance submitted Claim Docket No. 2593 through No. 3160 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the meeting was adjourned at 10:05 a.m. Richard L. Hill Z� — Z4,-4" (;,o,geph E. Kernan ATTEST: Barbara J. Bye s, Cl&ck 1 1 `1