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HomeMy WebLinkAbout02/16/1981 Board of Public Works MinutesREGULAR MEETING FEBRUARY 16, 1981 The regular meeting of the Board of Public Works was convened at 9:35 a.m., on Monday, February 16, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the minutes of the February 9, 1981, regular meeting of the Board were approved as submitted. OPENING OF BIDS AND BID AWARD — SALE OF DISPOSITION PARCEL NO. 2 -13, IND. R -66 (TRIANGULAR PORTION IN FRONT OF MORRIS CIVIC AUDITORIUM) This was the date set for receiving and opening sealed bids for the sale of city -owned property bounded by St. Joseph, Colfax Street and Michigan Street and more commonly referred to as Disposition Parcel No. 2 -13, Ind. R -66. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. Leszczynski explained that the property was valued at more than $1,000 and, by ordinance, the Board was required to advertise to receive sealed bids for its purchase. It was noted that the Board of Public Works and the Common Council had previously approved the sale of the property. An offering sheet had been prepared, listing the offering price of $39,958.00, subject to a restriction limiting the use of the land to "park land" or "open green space ", and requiring the owner to obtain permission from the city prior to the construction of any structures on the above described property. The following bid was opened and publicly read: FBT Bancorp, Inc. $39,958.00 P. 0. Box 1602 South Bend, Indiana 46634 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the bid of FBT Bancorp, Inc. in the amount of $39,958.00 was approved, subject to the restrictions set out in the specifications for sale and also subject to approval and concurrence of the sale by the Common Council. AWARD BID - GASOLINE (TANK WAGON) In a letter to the Board, Mr. Sean Watt, Director-of the Division of Transportation, requested approval of the low bid of Renco Oil Company for tank wagon deliveries of regular grade gasoline at $1.084 /gallon and lead -free gasoline at $1.120 /gallon. It was noted that the bid to Renco was not awarded on February 9, 1981, when the other bids for gasoline and fuel were awarded because of an oversight. Upon a motion made by Mr. Keran, seconded by Mr. Hill and carried, the bid of Renco Oil Corporation for the above bid items was awarded. APPROVE REQUEST TO RE- ADVERTISE FOR BIDS Mr. Sean Watt, Director of the Division of Transportation, requested permission to re- advertise to receive bids for the following items: No. 1 Diesel Fuel, No. 1 Heating Oil and No. 2 Diesel Fuel, No. 2 Heating 0il (tank wagon deliveries) It was noted that, when bids were received on January 26, 1981, for the gasoline and fuel oil items, no bids were received for the above items. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved, with bids to be opened by the Board on March 2, 1981. REGULAR MEETING FEBRUARY 16, 1981 APPROVAL OF CHANGE ORDER NO. 2 - H. G. CHRISTMAN (FIRST BANK CENTER PROJECT) Mr. Leszczynski noted that H. G. Christman was submitting Change Order No. 2 for an increase in the original contract of $57,692.63 for final revisions to the structural concrete portion and masonry of the garage. He advised that the architect and construction manager had found the change order to be in order. Mr. Patrick McMahon, Director of the Department of Redevelopment, explained that originally the city had gone ahead with construction of the garage on a "fast -track basis" and, as a result, the garage had been designed based on sop drawings as construction proceeded. He stated that it had been anticipated an additional $50,000.00 would be needed to complete the garage. He stated that approximately 26 or 27 items for revision and com- pletion were included in the change order. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, Change Order No. 2 in the amount of an increase of $57,692.63 was approved. It was noted that the revised contract sum was now $2,671,101.63. APPROVE CERTIFICATE OF RIGHT -OF -WAY AND CITY UTILITY AGREEMENTS (SIGNALIZATION PROJECT, 11 INTERSECTIONS) Mr. Leszczynski advised that a letter was required to be sent to the Indiana State Highway Commission designating himself as the Project Engineer for the signalization of the following intersections: Miami and Indiana; Miami and Ewing; Miami and Calvert; Westmoor and Bendix; Taylor and Western; Lafayette and Western; Lafayette and Wayne; Williams and Jefferson, Williams and Washington; Williams and Colfax; and Williams and LaSalle. He stated that a certification was also required confirming that all right- of-way for the above projects has been acquired and ready for construction and further that all necessary equipment is available for field testing as specified. He stated that all right -of -way was city owned and no families or businesses had been relocated for land acquisition. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above certifications were approved. Mr. Leszczynski stated that approval was needed by the Board for the execution of City Utility Agreements for the Bureau of Water, Bureau of Sewers and Bureau of Wastewater indicating that the City has the responsibility of relocating any and all of these utility lines which fall within the area of construction. Mr. Leszczynski stated that the other public utilities, such as the Northern Indiana Public Service Corporation and Indiana & Michigan Electric Company would also be submitting utility agreements similar to the ones being approved by the city. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Utility Agreements for the Bureaus of Water, Sewers and Wastewater were approved and executed. ADOPTION OF RESOLUTION NO. 5, 1981 - SALE OF CITY -OWNED REAL ESTATE Mr. Leszczynski stated that inquiries to properties had been reviewed by the vari mendati.ons to sell said real estate were made by Mr. Leszczynski, seconded by Mr. ing resolution was adopted: RESOLUTION NO. purchase various city -owned Dus city agencies and recom- favorable. Upon a motion Hill and carried, the follow - 5, 1981 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Chapter 14.5 of the-Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the city are not necessary to the public REGULAR MEETING FEBRUARY 16. 1981 use and are not set aside by state or city laws for public purposes, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the city contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address 1118 McCartney 1034 Cedar 513 Walnut 208 Chapin 405 East Calvert nFF n Nn- 1219 1262 863 578 and 579 1251 2. That this Resolution shall immediately, upon its adoption, be submitted to the Common Council of the City of South Bend, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. Adopted this 16th day of February, 1981. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk ADOPTION OF RESOLUTION NO. 6, 1981 - PARKING SYSTEM RATE INCREASE Mr. Kernan stated that an increase in the city -owned garages and city - operated flat lots had been proposed by the Mayor and discussed pre- viously with the Common Council. He recommended that the Board adopt the following resolution increasing the parking rates for the Colfax Garage, the Jefferson Garage and all city- operated flat lots: RESOLUTION NO. 6, 1981 WHEREAS, the Board of Public Works of the City of South Bend did, on the 19th day of June, 1969, adopt a resolution fixing the rates and charges to be collected for parking of vehicles in off - street parking facilities, which resolution was approved by the Common Council on the 23rd day of June, 1969; and WHEREAS, Chapter 190, Acts of 1955 of the Indiana General Assembly, provides the Board of Public Works with the power, subject to approval of the Common Council, to fix the rates and charges to be collected for the parking of vehicles in off - street parking facilities; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the following changes be made in the REGULAR MEETING FEBRUARY 16, 1981 parking rates charged for all City- operated flat lots, the Colfax Street Parking Garage, and the Jefferson Street Parking Garage. 1. The City - operated flat lot at Western and St. Joseph shall charge a monthly rate of $16.00; the City- operated flat lot at Main and Colfax shall charge a monthly rate of $17.00; the City - operated flat lot at Washington and St. Joseph shall charge a monthly rate of $20.00; the City- operated flat lot at Washington and Michigan shall charge a monthly rate of $19.00; and the City- operated flat lot at the Municipal Services Facility, 700 block West Sample shall charge a monthly rate of $13.00. 2. Rates at the Colfax Street Parking Garage shall be set as follows: (a) The monthly rate shall be $30.00 per month. (b) The hourly rates shall be set as follows: One hour or less $ .65 Two hours $1.10 Three hours $1.25 Four hours $1.50 Five -eight hours $2.00 Nine - twelve hours $2.25 After twelve and up to twenty -four hours $2.75 3. Rates at the Jefferson Street Parking Garage shall be set as follows: (a) The monthly rate shall be $35.00 per month. (b) The hourly rates shall be set as follows: One hour or less $ .75 Two hours $1.25 Three hours $1.50 Four hours $1.75 Five -eight hours $2.00 Nine - twelve hours $2.50 After twelve and up to twenty -four hours $3.25 ADOPTED THIS 16th OF FEBRUARY, 1981. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above resolution was adopted and referred to the Common Council for approval. 1 f`' ) F l 7#1 All '..J REGULAR MEETING FEBRUARY 16, 1981 FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3505, 1981 (FIRST ALLEY WEST OF MIAMI ON LINCOLNWAY EAST) John E. Leszczynski, City Engineer, filed an Assessment Roll with respect to Vacation Resolution No. 3505, 1981, for the vacation of the first alley west of Miami on Lincolnway East, running south- westerly for a distance of 151 feet; thence northwesterly for a distance of approximately 96 feet to railroad right -of -way. The following property may be injuriously or beneficially affected by such vacation: Lots M, N, 0 and X, Wenger and Kreighbaum's Vistula Avenue Addition The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Assessment Roll was filed and set for public hearing on March 16, 1981. APPROVAL OF OPEN AIR STAND APPLICATION - PRETZEL PALACE (RIVER BEND PLAZA) Mr. Robert DeGraff, 3503 Brookhurst Place, submitted an application for renewal of his Open Air Stand License for operation of the Pretzel Palace on River Bend Plaza. It was noted that Mr. DeGraff had been notified in January to have the trailer removed from its present location on the Plaza by February 16, 1981,. since vacation notices had been sent from the Redevelopment Department to those properties on the west side of Michigan Street concerning demolition of the structures in April. Mr. Patrick McMahon, Director of the Department of Redevelopment, in subsequent conversations with Mr. DeGraff, advised him that Redevelopment would have no problem with Mr. DeGraff operating the stand at its present location on a month -to -month basis provided the city reserved the right to cancel the license at any time upon two weeks' written notice to Mr. DeGraff. Mr. Leszczynski stated that the Health Department and Neighborhood Code Enforcement Office had conducted investigations and had found no health or environmental violations at the stand or in its immediate vicinity. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and.carried, the application for an Open Air Stand License for the Pretzel Palace was approved on a month -to -month basis, and provided further that the city have the right to cancel the license at any time upon two weeks' written notice to Mr. DeGraff. APPROVAL OF COMMUNITY DEVELOPMENT PROGRAM CONTRACT (BUREAU OF HOUSING Ms. Marzy Bauer, Director of the Community Development Department, submitted for Board approval a contract with the Bureau of Housing for work under the Community Development Program for a total budget amount not to exceed $50,000. It was noted that the contract would fund routine program activities for the rehabilitation of the YWCA building to be administered by the Bureau of Housing. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the contract was approved. APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: ADDRESS CONDITION 638 N. St. Louis 4802 Trenton Dr. 116 E. Haney 702 S. Albert 411 S. Dundee Lot W. of 2409 Bertrand 138 E. Broadway Unacceptable garbage /trash receptacle litter, furniture, uncollected garbage /trash Uncollected garbage & trash Uncollected garbage & trash, litter, furniture, junk Junk Furniture, bedspring, sofa Brush, cut tree Auto tires, auto parts, litter, appliances, furniture, junk REGULAR MEETING FEBRUARY 16, 1981 ADDRESS CONDITION 629 -631 N. Hill St. Appliances 1621 Marine Litter, uncollected garbage & trash 1710 S. Michigan Uncollected garbage & trash 915 Lancaster Dr. Grocery cart in front yard, appliances, chair, washing machine It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Frances E. Moore, 1505 Liberty, Apt. 6, Mish. W. W. Lauterbach, 415 LaMonte Tr., S.B. Rosella A. Nichols, 19204 Waite Blvd. S.S. Thomas Severs, 712 E. Irvington, S.B. Abe Zoss, 208 S. Tuxedo, S.B. Anne K. Nelson, 3602 E. Edison Rd. Apt. 14, S.B. APPROVAL OF EXCAVATION BOND - B & B PLUMBING Mr. Ray S. Andrysiak recommended the approval of the Excavation Bond of Thomas Brittain, d /b /a B & B Plumbing. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Excavation Bond was approved effective February 16, 1981. CANCELLATION OF EXCAVATION AND CONTRACTOR BONDS Mr. Ray S. Andrysiak, in a letter to the Board, indicated that he had reviewed the request to cancel the Contractor's Bond of Deszo Horvath and the Contractor's and Excavation Bonds of Ziolkowski Construction Company. He recommended that the bonds be cancelled as requested. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Contractor's Bond of Deszo Horvath and the Contractor's and Excavation Bonds of Ziolkowski Construction Company were cancelled. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates of Insurance were filed: Walsh & Kelly, Inc. Dutron Corp., Amsco Sales, W & K Equipment Co., Inc. City Awning of South Bend, 1700 Main Street Acme Shower Curtain Co., and Griffith, Indiana John C. and Evelyn Wagner 1731 S. Franklin Street South Bend, Indiana FILING OF STREET LIGHT OUTAGE REPORT The reports indicated a total of seven outages for the period of January 24 through 26, 1981, and a total of two outages for the period of February 3 through 4, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the reports were filed. REGULAR MEETING APPROVAL OF CLAIMS FEBRUARY 16, 1981 Chief Deputy Controller Michael L. Vance submitted Claim Docket No. 1953 through No. 2592 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:05 a.m. 0-6, t i. _ J2 E. Leszc2fyn ., chard L. Hill IV 67seph E. Kernan ATTEST: Barbara J. Bye s, Cl rk 6 J