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Home My WebLink About02/09/1981 Board of Public Works MinutesREGULAR`MEETING FEBRUARY 9, 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, February 9, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the February 2, 1981, regular meeting of the Board were approved as submitted. VACATION RESOLUTION NO. 3505, 1981 - CONFIRMED (FIRST ALLEY WEST OF MIAMI ON LINCOLNWAY EAST This was the date set for holding a public hearing on Vacation Resolution No. 3505, 1981, for the vacation of the first alley west of Miami on Lincolnway East, running southwesterly for a distance of approximately 96 feet to railroad right -of -way. There was no one present to remonstrate against the vacation and no written remonstrances had been received. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Board confirmed the Vacation Resolution and ordered preparation of the Assessment Roll to be filed on February 16, 1981. .L AWARD BID - GASOLINE AND FUEL OIL Mr. Kernan advised that the bids received by the Board on January 26th for gasoline and fuel oil for 1981 had been referred to his office and the Street Department for review. He submitted a letter from Sean Watt, Director of the Division of Transportation, and recommended that the following bids be awarded: Pierceton Equipment Company Item No. 4 - No. 4 Fuel Oil at $.8003 /gal. Smith Petroleum Item No. 1 Regular Gasoline at $1.0123 /gal. Item No. 2 - Unleaded Gasoline at $1.0523/gal. Item No. 3 - No. 2 Diesel at $.9863/gal. No. 2 Heating Oil at $.9763/gal. Item No. 5 - Gasohol at $1.129 /gal. Regohol at $1.089 /gal. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the bids of Pierceton Equipment and Smith Petroleum were awarded as stated above. AWARD BID - FELLOWS STREET IMPROVEMENTS (WALTER TO BARBIE STREETS) Mr. Leszczynski advised that Miller Builders had previously petitioned the Board for the installation of certain street and curb improvements on South Fellows Street from Walter to Barbie Streets in conjunction with the development of lots by Miller Builders in the subdivision bordering on South Fellows. He advised that bids for the work had been received by the Board on January 'S, 1981. On February 2, 1981, Mr. Dennis D. Miller, President of Miller Builders, had authorized the Board to proceed with the Barrett Law ?project for the street and curb improvements in accordance with the low bid received. Mr. Raymond S. Andrysiak, P.E., recommended the Board award the low bid of Walsh and Kelly, Inc. in the amount of $40,158.00. Mr. Leszczynski stated that the city's share of the project would amount to $6,766.62 under the Barrett Law Program because of a difference in the width of Fellows Street and the city's standards for residential streets. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid of Walsh and Kelly, Inc. in the amount of $40,158.00 was awarded. *NOTE: An additional award was made to Renco Oil Corporation at Board meeting of February 16, 1981, for tank wagon deliveries of regular and lead -free gasoline in accordance with the bid submitted on January 26, 1981. �rf_ 7) ril D REGULAR MEETING APPROVAL OF AFFIDAVIT OF COMPLETION FOR FIRE STATION NO. 11 (HARRY H. VERKLER, CONTRACTOR, INC.) Mr. Leszczynski stated that the general contractor for Fire Station No. 11 was submitting for Board approval an Affidavit of Completion and Waiver of Lien. He advised that the total amount of Verkler's contract was $312,763.00. He stated that the Engineering Department had inspected the facility and recommended approval of the Affidavit of Completion. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Affidavit of Completion and Waiver of Lien were approved and filed. APPROVE NOTIFICATION TO GRAND TRUNK AND WESTERN RAILROAD FOR REPAIR OF TRACKS AT OLIVE - SAMPLE STREET CROSSING Mr. Leszczynski stated that Councilman Walter Kopczynski had contacted him concerning the condition of the railroad tracks at the Olive - Sample Street crossing. He explained that several sections of the track had deteriorated even more over the past couple of months because of the weather, and the city felt the railroad should be contacted to have the necessary repairs made within 30 days or take steps to have the work done itself and recover costs in accordance with Indiana Code. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Board authorized a notice to be sent to the Grand Trunk and Western Railroad concerning the need for immediate repairs. APPROVAL OF OPEN AIR STAND LICENSE - DAWG HOUSE (2015 W. WESTERN An application for renewal of an Open Air Stand License at 2015 West Western Avenue was received from the Dawg House. It was noted that permission to use the property for this purpose was on file from Mr. Jerry Hammes of the Marycrest Building. Mr. Leszczynski advised that the Health Department had reported that the establishment was in conformance with the minimum requirements of the local restaurant ordinance and the Neighborhood Code Enforcement Office had made an inspection and had found no trash and debris on the premises. In accordance with the Board's policy on open air stands and the favorable reports from the Health Department and the Neighborhood Code Enforcement Office, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the renewal of license for 1981 was approved and referred to the Deputy Controller's Office for issuance. REQUEST TO PURCHASE CITY -OWNED PROPERTY (614 SOUTH RUSH) A request from Mr. and Mrs. James Jewell, 612 South Rush, inquiring into the possibility of purchasing a city -owned lot at 614 South Rush was received by the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to various city agencies for a review and recommendation to determine whether or not the city need retain the lot for any reason. REQUEST FOR RESTRICTED PARKING ON MARINE STREET In a letter to the Board, Mr. Jack Overton, 1128 East Haney, requested that consideration be given to the possibility of limiting parking to one side of the street on Marine between Indiana and Broadway because of the narrowness of the street and the fact that parking was now allowed on both sides. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVAL OF TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices were approved on the recommenda- tion of the Bureau of Traffic and Lighting: REGULAR MEETING FEBRUARY 9, 1981 INSTALL STOP SIGN - On the north and south drives of Jackson Middle School, 5000 Miami. INSTALL 1 HOUR PARKING - 2121 Miami INSTALL NO PARKING PASSENGER LOADING ZONE - 930 S. 30th Street INSTALL STOP SIGN On Fairington Circle at Miami Road. APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A'request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: Address Condition 1239 -1241 W. Thomas Open excavation, dirt piles, litter, demolition remains 702 N. St. Louis Unacceptable garbage and trash uncollected, litter, furniture 1508 Leer Uncollected trash and garbage, open bags It was noted that the property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Jane D. Kauffman 52995 Highlands Drive South Bend, Ind. Samuel E. Bechtold 17545 Juday Lake Drive South Bend, Ind. Betty Jo O'Reilly 3615 Cooper Court South Bend, Ind. FILING OF CERTIFICATES OF INSURANCE Dale M. Riedel 1311 S. 33rd Street South Bend, Ind. Sandra S. Biddle 930 Beale Street South Bend, Ind. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates of Insurance were filed: Bud's Wrecker Service City Boards, Commissions and 1906 South Olive Departments FILING OF STREET LIGHT OUTAGE REPORT The report indicated one outage for the period of January 21 through 24, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted Claim Docket No. 1636 through No. 1952 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. REGULAR MEETING FEBRUARY 9. 1981 There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:55 a.m. J hn E. Leszcz k Id, -02.d00007 XTchard L. Hill seph E. Kernan ATTEST: [ acs_.. 2 Bar ara J. Bye s, C1 k 1 11