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Home My WebLink About02/02/1981 Board of Public Works Minutes6C REGULAR MEETING FEBRUARY 2. 1981 The regular meeting of the Board of Public. Works was convened at 9:30 a.m., on Monday, February 2, 1981, by President John E.. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the January 26, 1981, regular meeting of the Board were annroved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a request for installation of sidewalks and new traffic signs on Miami Street by the National Spinal Cord Injury Foundation was added to the agenda following the disposition of obsolete office equipment by the Street Department. APPROVE EXTENSION OF CONSULTING SERVICES CONTRACT - POLICE DEPARTMENT Police Chief Dan Thompson requested Board approval of the extension of the consulting services contract between the city and John Cimino in connection with services performed under the department's Man- aging Criminal Investigation Grant. Mr. Leszczynski advised that the funds to pay Mr. Cimino at the rate of $16.85 per hour for a maximum of 11 hours per week would come from the grant itself, and it was anticipated the grant would be terminated on May 15, 1981. It was noted that the original contract ended January 31, 1981. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the contract extension was approved to May 15, 1981. APPROVE CONTRACT WITH UNIVERSITY OF NOTRE DAME (FIRE ALARM SERVICE) Mr. Leszczynski advised that the Fire Department and the University of Notre Dame were desirous of entering into an agreement for fire alarm assistance whereby the University would purchase and install a digital readout device in the alarm office of the South Bend Fire Department. The Fire Department, in turn, would instruct and direct its fire personnel to notify the appropriate University fire personnel of any fire alarm received for the sum of $110 per month for the term of the contract. Assistant Chief Ernest Rozanski advised that the city would still provide fire service to the University when needed and requested as in the past. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved. APPROVE CONTRACTS FOR TOWING AND STORAGE OF ABANDONED VEHICLES Mr. Leszczynski advised that, on January 12, 1981, the Board rejected the bids it had received on December 29, 1980, for the towing and storage of abandoned vehicles by the Neighborhood Code Enforcement Office. It was noted that only one bid had been received for towing (Raymond Bradford) and one bid for storage (Steve and Gene's). Ms. Kathy Barnard, Director of the Neighborhood Code Enforcement Office, stated that she had negotiated with Mr. Bradford and Steve & Gene's for a reduction in the towing and storage costs. The contract before the Board for:the towing of abandoned vehicles with Raymond Bradford stipulated the amount of $25.00 per vehicle, with an amount of $30.00 charged for "piggybacking" a vehicle. The contract with Steve and Gene's Auto /Truck Salvage and Repair for the storage of the abandoned vehicles towed by Mr. Bradford stipu- lated a monthly charge to the city of $550.00 per month. Mr. Kernan stated that Steve and Gene's originally wanted to charge $750.00 per month but that amount had been negotiated downward. He stated that $550.00 per month was still substantially cheaper than the city's present arrangement. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the contracts with Raymond Bradford and Steve and Gene's Auto /Truck Salvage were approved. 1 h, REGULAR MEETING FEBRUARY 2, 1981 APPROVE CHANGE ORDER NO. 5 - RIETH -RILEY CONSTRUCTION (ORANGE - COLFAX CONNECTOR) Mr. Leszczynski stated that Rieth -Riley Construction was submitting Change Order No. 5 to its contract for work on the Orange- Colfax Connector. He advised that the change order was a decrease of $32,234.22 and reflected certain adjustments made in the final quantities of work and materials. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the change order was approved. APPROVE COMMUNITY DEVELOPMENT PROGRAM CONTRACT (SPECIALIZED TRANSPORTATION SYSTEM) Ms. Marzy Bauer, Director of the Community Development Department, submitted for Board approval a contract with the Specialized Trans - portation System for work under the Community Development Program for a total budget amount not to exceed $15,000. It was noted that the contract would fund routine program activities through Community Development. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the contract was approved. ADOPTION OF RESOLUTION NO. 4, 1981 (DISPOSE OF OBSOLETE OFFICE EQUIPMENT Mr. John Baumgartner, Manager of the Bureau of Streets, requested per- mission to dispose of two obsolete adding machines and an office copier. In his letter to the Board, he indicated that the machines were no longer repairable and the distributors were not interested in acquiring the equipment on a trade -in. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following resolu- tion was adopted: RESOLUTION NO. 4, 1981 WHEREAS, it has been determined by the Board of Public Works that the following office equipment within the Street Department is obsolete and deteriorated to the point where repair costs would exceed the value: 2 Addox Adding Machines (Model #2353 and Serial #979400) 1 1960 3 -M Dry Copier (Series 209) WHEREAS, Chapter 186, Acts of 1967, of the Indiana General Assembly, permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above listed office equipment is obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Street Department be authorized to scrap said equipment and remove same from the city's inventory list. Adopted: February 2, 1981 BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk REGULAR MEETING FEBRUARY 2, 1981 FILING OF REQUEST AND PETITIONS FOR SIDEWALK CONSTRUCTION AND TRAFFIC SIGNS ON MIAMI STREET The National Spinal Cord Injury Foundation submitted petitions to the Board containing numerous signatures of Fairington Apartment residents for the construction of sidewalk and new traffic signs along Miami Road from the Fairington Apartments to the Broadmoor Shopping Center. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the petitions were referred to the Bureau of Traffic and Lighting and the Engineering Department for review and recommendation. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3504, 1981 (HARTER HEIGHTS 2nd ADDITION) John E. Leszczynski, City Engineer, filed an Assessment Roll with respect to Vacation Resolution No. 3504, 1981, for the vacation of the first east -west alley north of St. Vincent, running from the easterly right -of -way line of Niles Avenue to the west right -of -way line of St. Joseph for an approximate distance of 200 feet in Harter Heights Addition. The following property may be injuriously or bene- ficially affected by such vacation: Lots No. 140, 144 and 145, Harter Heights 2nd Addition The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Assessment Roll was filed and set for public hearing on March 2, 1981.' REQUEST FOR PARADE - KNIGHTS OF COLUMBUS The Knights of Columbus submitted a request to the Board for a march to be held in conjunction with a'conference in the spring which would be held at the Quality Inn. The march would be held on Saturday, April 4, 1981, starting at the Quality Inn at 2:45 p.m and proceeding west on Wayne Street to St. Patrick's Church. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Traffic Division for review and recommendation. APPROVAL OF TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following traffic control devices were approved as recommended by the Bureau of Traffic and Lighting: REVISE TO NO PARKING - Between 1134 -1142 Mishawaka Ave. INSTALL THROUGH TRUCKS PROHIBITED - Crestwood from Edison to Hepler. INSTALL STOP SIGN - Alley intersecting 700 Portage Ct. APPROVE ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: ADDRESS CONDITION N. side - 1600 block Dunham Litter, junk, garbage & trash 133 S. Chicago Appliances, junk 113 N. Chicago Litter, appliances, door 422 S. Bendix Litter, tires, etc. 903 Fairway Brush 3015 Western Ave. Storm window, litter, furniture, spring, mattress 1422 Lincolnway West Litter, uncollected garbage, trash It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Hill, 1 dF'*,fl,a'm REGULAR MEETING FEBRUARY 2, 1981 seconded by Mr. Leszczynski and carried, the request was approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following new and renewal applications for handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Viola Darr, 734 36th St., S.B. Tracy Lynn Brunner (for daughter), 16680 Gerald, Granger John C. Williams, 1719 E. Woodmont, S.B. Ann M. Grieves, 1230 E. Fairington, Apt. 110, S.B. Katherine M. Wetzel, 1413 McKinley, S.B. George J. Zach, 1122 N. Frances, S.B. Loretta M. Megyesi, 3007 Brochton, Mish. Margaret B .Humphrey, 609 Napoleon, S.B. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates�of Insurance were filed: Ideal Consolidated Services 806 West Sample South Bend, Indiana Arrow Services 1815 North Michigan Plymouth, Indiana APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted Claim Docket No. 1415 through No. 1635 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 9:55 a.m. ., ichard Hi 6-;e4p Kernan ATTEST: Barbara J. Byers, Cl rk F LJ i