HomeMy WebLinkAbout01/26/1981 Board of Public Works MinutesREGULAR MEETING
JANUARY 26, 1981
A regular meeting of the Board of Public Works was convened at
9:35 a.m., on Monday, January 26, 1981, by President John E.
Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr.
Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was
also present.
MINUTES OF PREVIOUS MEETING APPROVE
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the minutes of the January 19, 1981, regular meeting of
the Board were approved as submitted.
AGENDA ITEMS ADDED
Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and
carried, the following items were added to the agenda immediately
following the request for a ceremony for the returning 52 American
hostages:
1. Extension of lease with Omniplex Center for storage
of equipment and vehicles by Discovery Hall.
2. Renewal of lease with Michiana Regional Warehouse
for sand and salt storage by Street Department.
3. Approval of contract with Monarch Industrial Towel
and Uniform Rental for uniform rental as bid and
awarded on Janaury 5, 1981.
4. Acceptance of Warranty Deed from Ivy Tech Foundation
for land acquired for Sample Street widening.
OPENING OF BIDS - GASOLINE AND FUEL OIL
This was the date set for receiving bids for gasoline, gasohol and
fuel oil for the year 1981. The Clerk tendered proofs of publica-
tion of notice in the South Bend Tribune and the Tri- County News
which were found to be sufficient. The following bids were opened
and publicly read:
Renco Oil Corp. Bid was signed by Rick E. Newman,
604 S. Scott Street non - collusion affidavit was in order,
South Bend, Indiana and a Treasurer's check in the amount
of $14,000.00 was submitted.
No. 1 - 70,000 gal. Reg. gasoline (tankwagon) $1.084
No. 2 - 50,000 gal. Lead -free gasoline (tankwagon) 1.120
Deputy Attorney Terry Crone advised that a second bid from Renco Oil
Corp. for additional gasoline and fuel oil was not signed properly.
Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and
carried, the second bid was rejected because the non - collusion
affidavit was not signed.
Circle Oil Corporation Bid was signed by John W. Doster,
2020 W. 6th Street non - collusion affidavit was in
Mishawaka, Indiana order, and an Irrevocable Letter
of Credit was submitted.
No. 1 - 550,000 gal. Reg. gasoline (transport- 480,000 gal.) $1.051
(tankwagon- 70,000 gal.) 1.091
No. 2 - 650,000 gal. Unleaded gasoline (transport - 600,000 gal.) $1.092
(tankwagon -as required) 1.132
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REGULAR MEETING JANUARY 26, 1981
No. 3 - 260,000 gal. #1 Diesel Fuel, #2 Heating Oil
(transport- 150,000 gal.) $ 1.05
(tankwagon- 5,000 gal.) 1.09
#2 Diesel Fuel, #2 Heating Oil
(transport- 215,000 gal.) 1.02
(tankwagon- 25,000 gal.) 1.06
No. 5 - 100,000 gal. Gasohol 1.13
Deputy Attorney Terry Crone advised that the Irrevocable Letter of
Credit submitted with the bid was a form of bid security but was
not the required or specified security. He advised that, in the
past, the Board has considered similar bids provided that the
proper security was received within a 48 -hour period. Upon a
motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried,
Circle Oil Corporation was allowed a 48 -hour period to obtain and
file with the Clerk the required bid security in order that its bid
be considered.
Pierceton Equipment Co.
P. 0. Box 233
Laketon, Indiana
No. 4 - 200,000 gal. #4 Fuel Oil
Bid was signed by David Nicol, non -
collusion affidavit was in order, and
a 10% bid bond was submitted.
$ .8003
Smith Petroleum Bid was signed by Michael B. Himes, non -
2920 Connett Ave. collusion affidavit was in order, and
Fort Wayne, Indiana a 10% bid bond was submitted.
No. 1 - 480,000 gal. Regular gasoline (transport -8,000 gal. loads)$1.0123
No. 2 - 650,000 gal. Unleaded gasoline (transport -8,000 gal.loads) 1.0523
No. 3 - 130,000 gal. #2 Diesel Fuel (transport -7,000 gal. loads) .9863
130,000 gal. #2 Heating Fuel(transport -7,000 gal. loads)
gross gallon billings .9863
net gallon billings .9763
No. 5 - 100,000 gal. Gasohol (transport -8,000 gal. loads)
Regular 1.174
Unleaded 1.214
Amoco Oil Co. Bid was signed by D. M.Haggerty, non -
P. 0. Box 2858 collusion affidavit was in order, and
Detroit, Michigan a 10% bid bond was submitted.
No. 3 - 111,500 gal. American Furnace Oil $ .9917
No. 4 - 200,000 gal. #4 Fuel Oil
Deputy City Attorney Terry Crone advised that the bid bond was not the
proper form of bid security for an out -of -state bidder. He stated that
a certified check was required. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Kernan and carried, Amoco Oil Company was allowed a
48 -hour period to obtain and file with the Clerk the required bid
security in order that its bid be considered.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and
carried, the above bids were referred to the Controller's Office and
the Street Department for review and recommendation.
REGULAR MEETING JANUARY 26, 1981
VACATION RESOLUTION NO. 3504, 1981 - CONFIRMED
(E /W ALLEY, HARTER HEIGHTS 2ND ADDITION)
This was the date set for holding a public hearing on Vacation Resolu-
tion No. 3504, 1981, for the vacation of the first east -west alley
north of St. Vincent, running from the easterly right -of -way of Niles
Avenue to the west right -of -way line of St. Joseph for an approximate
distance of 200' in Harter Heights Addition. The Clerk tendered
proofs of publication of notice in the South Bend Tribune and the
Tri- County News which were found to be sufficient. Letters had
been received from the various city agencies indicating that there
was no objection to the proposed vacation. There was no one present
to remonstrate against the vacation and no written remonstrances
were received. Upon a motion made by Mr. Leszczynski, seconded by
Mr. Hill and carried, the Board confirmed the Vacation Resolution
and ordered the preparation of the Assessment Roll to be filed on
February 2, 1931.
FILING OF NOTICE TO VACATE (121 SOUTH MICHIGAN STREET)
Mr. Leszczynski advised that notification had been received from the
Department of Redevelopment, pursuant to Lease dated October 9, 1978,
to vacate the premises at 121 South Michgian Street within ninety
days from January 21, 1981. The Board was advised that the Department
of Redevelopment intended to commence demolition of the premises in
April, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr.
Kernan and carried, the Notice to Vacate was filed and the Clerk
instructed to notify the affected parties involved. It was noted
that the Youth Services Bureau had already vacated the premises;
however, the River Bend Plaza Maintenance staff and office still
occupied the building.
APPROVE CEREMONY FOR HONORING RETURN OF 52 AMERICAN HOSTAGES
Ms. Mikki Dobski, River Bend Plaza Coordinator, on behalf of WSBT,
requested permission from the Board to hold a ceremony honoring
the return of the hostages in front of the County -City Building on
Friday, January 30, 1981, at 9:00 a.m. Her letter to the Board
indicated that plans for the event included various speeches, the
Marine Corp Honor Guard, music by a high school band, and the burning
of the symbolic yellow ribbon. Upon a motion made by Mr. Hill,
seconded by Mr. Kernan and carried, the ceremony was approved subject
to recommendations of the Police and Fire Departments concerning
location of the event, safety precautions and crowd control. A
Certificate of Insurance must also be filed in advance of the activity
as required.
APPROVE EXTENSION OF LEASE (DISCOVERY HALL - OMNIPLEX CENTER)
Mr. Leszczynski advised that Mr. Gust Saros, Director of Discovery
Hall, was desirous of extending the city's lease with Omniplex Center
for a portion of the premises located at 1408 Elwood under the same
terms and conditions as the current lease. It was noted that the
building housed equipment and vehicles belonging to Discovery Hall.
Deputy City Attorney Crone advised that the present lease provided
an option to the city of extending the lease until November 30, 1981.
Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and
carried, approval was given to extend the lease to November 30, 1981,
under the same terms and conditions of the current lease.
APPROVE RENEWAL OF LEASE ( MICHIANA REGIONAL WAREHOUSE)
Mr. Leszczynski stated that the city currently leased a portion of
the Studebaker Foundry on Prairie Avenue from Michiana Regional
Warehouse for a monthly rate of $2,372.45, for the storage of sand
and salt by the Street Department. He expressed the desire to renew
the lease through 1981 at the same monthly rate. Upon a motion made
by Mr. Leszczynski, seconded by Mr. Hill and carried, the lease was
renewed through December 31, 1981.
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REGULAR MEETING
JANUARY 26 1981
APPROVAL OF CONTRACT WITH MONARCH INDUSTRIAL TOWEL AND UNIFORM RENTAL
On January 5, 1981, the Board awarded the low bid of Monarch Industrial
Towel and Uniform Rental for the furnishing and cleaning of uniforms
for various city departments for a two -year period in a total amount
of $104,985.28. Upon a motion made by Mr. Leszczynski, seconded by
Mr. Hill and carried, the contract to provide the above services was
approved and executed. It was noted that a 100% Performance Bond
for Monarch had already been filed with the Board.
ACCEPTANCE OF WARRANTY DEED FROM IVY TECH FOUNDATION
(SAMPLE STREET WIDENING PROJECT)
Mr. Leszczynski stated that the city had acquired certain property
from the Ivy Tech Foundation which was needed in the Sample Street
Widening Project in the amount of $6,000. He advised that the
Warranty Deed for the property had been executed and turned over to
the city. Upon a motion made by Mr. Leszczynski, seconded by Mr.
Hill and carried, the Deed was accepted and the Clerk instructed to
have the document duly recorded.
FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3503, 1980
(INTERIOR STREETS, BEACON HEIGHTS APARTMENT COMPLEX)
John E. Leszczynski, City Engineer, filed an Assessment Roll with
respect to Vacation Resolution No. 3503, 1980, for the vacation of
the interior streets within the Beacon Heights Apartment Complex,
more commonly known as Curtiss Drive and Putnam Drive.
The following property may be injuriously or beneficially affected
by such vacation:
Beacon Heights (South Bend Defense Housing)
The Assessment Roll lists $0.00 net damages and $0.00 net benefits
to the abutting properties. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the Assessment Roll was filed and
set for public hearing on February 23, 1981.
APPROVAL OF AGREEMENTS FOR CENSUS DATA (DONNELLEY MARKETING
Mr. Steve Compton, Deputy Director for the Department of Community
Development, in a letter to the Board requested approval to enter
into agreements with Donnelley Marketing in order to obtain 1979
and 1980 census data for St. Joseph County, at a total cost of
$400.00. Upon a motion made by Mr. Kernan, seconded by Mr. Hill
and carried, the agreements were approved.
APPROVAL OF COMMUNITY DEVELOPMENT PROGRAM CONTRACT
(NEIGHBORHOOD CODE ENFORCEMENT)
Ms. Marzy Bauer, Director of the Department of Community Development,
submitted for Board approval a contract with the Neighborhood Code
Enforcement Office for work under the Community Development Program
for a total budget amount not to exceed $18,500. It was noted that
the contract would fund routine program activities through Community
Development. Upon a motion made by Mr. Kernan, seconded by Mr.
Leszczynski and carried, the contract was approved.
APPROVAL OF TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following traffic control devices were approved as
recommended by the Bureau of Traffic and Lighting:
REMOVE 15 MINUTE PARKING - 609 -615 W. Indiana
INSTALL STOP SIGN - On Navarre at Leland
REVISE TO 2 HR. PARKING 6 AM - 6 PM - West side of
500 S. Main Street (former Bus Station)
REVISE TO NO PARKING - South side of 200 W. Monroe,
E. 2 block (former Bus Station)
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REGULAR MEETING
JANUARY 26, 1981
REQUEST FOR HANDICAPPED PARKING SPACE - 733 EAST DUBAIL
A request was received from Mr. Floyd J. Hurst, 733 East Dubail, for
a handicapped parking space in front of his home. In his letter to
the Board, Mr. Hurst indicated that he had a vascular condition which
limits the distance he can walk and, since he lived across the
street from Studebaker School and the Urban League Office was on
the corner of High and Dubail, on many occasions he was not able
to park his car in front of his home. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Hill and carried, the request was
referred to the Bureau of Traffic and Lighting for review and recom-
mendation.
DENY REQUEST OF SOUTH BEND MEDICAL FOUNDATION FOR REMOVAL
OF HANDICAPPED PARKING
Mr. Leszczynski stated that the Medical Foundation had, on January
19, 1981, submitted a letter requesting the removal of the handicapped
parking area in front of its facility at 531 North Main Street. Mr.
Kernan felt that the handicapped individuals who currently hold
permits for such parking needed the specially - marked handicapped
parking areas and he stated that, to remove the parking in front of
the facility, it would cause an unnecessary hardship on handicapped
individuals. For that reason, he made a motion to deny the request
to remove the handicapped parking. The motion was seconded by Mr.
Leszczynski and carried.
REQUEST TO CONDUCT ROAD RUN - ST. ADALBERT'S CHURCH
A request from St. Adalbert's Church to hold a road race on July 19,
1981, starting at 6:00 p.m., beginning and ending at the church was
received. Upon a motion made by Mr. Leszczynski., seconded by Mr.
Hill and carried, the request was referred to the Bureau of Traffic
and Lighting and the Police Traffic Division for review and recom-
mendation.
REQUEST TO PURCHASE CITY -OWNED PROPERTY (513 WALNUT STREET)
Mr. J. L. Whitehouse, 523 S. Harris Street, submitted a letter
expressing an interest in purchasing the city -owned lot located at
513 Walnut Street. Upon a motion made by Mr. Leszczynski, seconded
by Mr. Hill and carried, the request was referred to the various
city agencies for a determination as to whether or not the lot need
be retained by the city for any reason.
APPROVE ENVIRONMENTAL CLEAN -UP OF LOTS
A request from the Neighborhood Code Enforcement Office was received
for permission to have city environmental crews clean the following
lots within the city:
ADDRESS
CONDITION
Lots between 505 & 509 29th St. Open excavation, dirt piles
2002 Western Litter, junk, trash
1520 W. Western Litter, junk
It was noted that property owners had been advised to clean up the
lots and had failed to comply. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the request was approved.
APPROVE CANCELLATION OF CONTRACTOR'S BOND
Mr. Ray S. Andrysiak recommended cancellation of the Contractor's
Bond of Daniel Skwarcan. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the Contractor's Bond was released.
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REGULAR MEETING
APPROVE HANDICAPPED PARKING PERMITS
JANUARY 26. 1981
Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and
carried, the following new and renewal applications for handicapped
parking permits were approved and referred to the Deputy Controller's
Office for issuance:
Mrs. Lillian Fahey (daughter) 3207 E. Corby, S.B.
Vera C. Yeager, 129 Franklin Pl., S.B.
James Batalis, 918 N. Allen, S.B.
Mrs. Zoe Headley, 731 S. Kenmore, S.B.
George Kazmierzak, 24643 Grant
Burge Munson, 941 S. 34th, S.B.
James L. Poorman, 234 Eastgate, Mish.
Floyd J. Hurst, 733 E. Dubail, S.B.
Mrs. E. Goralczyk, 820 S. Jackson, S.B.
Earl Michaelis, 1617 Linden,Mish.
Mrs. V.P. Nicodemus, 1315 Cambridge, S.B.
George E. Thiel, 2212 W. 6th, Mish.
Izah Plump, 1633 Fassnacht, S.B.
FILING OF STREET LIGHT OUTAGE REPORT
The report indicated a total of five outages for the period of
January 12 through 21, 1981. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Hill and carried, the report was filed.
APPROVAL OF CLAIMS
Chief Deputy City Controller Michael L. Vance submitted Claim Docket
No. 826 through No. 1414 and recommended approval. Upon a motion
made by Mr. Hill, seconded by Mr. Leszczynski and carried, the'
:report
was filed and the claims approved.
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mr. Hill and carried,
the meeting was adjourned at 10:20 a.m.
ATTEST:
kz,�, z — , � . 2�L _J
Barbara J. Byer g, Clerk
qJhnLTE. Leszc y s i
ichar L. HiEl
eph E. Kernan