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HomeMy WebLinkAbout01/12/1981 Board of Public Works Minutesr- REGULAR MEETING A regular meeting 9:30 a.m. , on Mor. Leszczynski, witl. Joseph E. Kernan was also present. 245 JANUARY 12, 1981 of the Board of Public Works was convened at day, January 12, 1981, by City Engineer John E. Mr. Leszczynski, Mr. Richard L. Hill and Mr. present. Deputy City Attorney Terry A. Crone ELECTION OF PRESIDENT Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, John E. Leszcz;rnski was elected as President of the Board of Public Works. MINUTES OF PREVIOUS MEETING APPROVED AND AGENDA ITEM ADDED Upon a notion made by Mr. Kernan, s, carried, the minutes of the regulate were approved as submitted. Upon a seconded by I,Ir. Kernan and carried, Columbus for a March for Life to be added to the agenda. aconded by Mr. Leszczynski and meeting of January 5, 1981, motion made by Mr. Leszczynski, the request of the Knights of held on January 18, 1981, was APPROVE MARCH FOR LIFE - KNIGHTS OF COLUMBUS Mr. Kernan explained that the Board, at its meeting on December 29, 1980, had considered the request of the Knights of Columbus for a March for Life to be held on Sunday, January 18, 1981, starting alt, 1:00 p.m., beginning at the K of C parking lot on North Michgigan Street and ending at St. Patrick's Church at 309 S. Taylor. He stated that the Board had approved -the parade subject to the use of the public sidewalks and with instructions that;ali participants obey all pedestrian traffic laws. Mr. Kernan stated that, since that time,:Mr_. Kewis McGann, Common Council President, had contacted the Mayor regarding the parade. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Board approved the parade as originally requested utilizing the city streets as incorporated in the parade route, and further that the Clerk draft a letter to Mr. McGann and request his assistance and that of the Common Council in drawing up guidelines that the Board may follow in dealing with such parade and march requests. He noted that certain expenses are incurred�byl the Police Traffic Division and the-Bureau of Traffic and Lighting concerning these activities and that guidelines had not,been drawn up because of this. APPROVE STREET SWEEPING CONTRACT FOR 1981 -.RIES EQUIPMENT COMP Mr. John Baumgartner, Manager of the Bureau of Streets, recommended the Board award the street sweeping contract for 1981 to the low hourly bidder being Ries Equipment Company, at $113.04 per hour for 32 weeks at 40 hours per week,'not to exceed $144,691.20; and that optional second and third year contract prices be left open pending, proper funding. Upon a motion made by Mr. Kernan, seconded -by Mr. Hill and carried, the bid was awarded for 1981 as recommended. Mr. John Voorde, Councilman -at- Large, asked for the Board's rationale,` in approving the street sweeping contract.. Mr. Leszczynski advised him that the city was not in a position to do the work without outside help since it did not have the necessary equipment. He further.'stated that the city would need-to purchase approximately two sweepers at a cost of $50,000 to $60,000 per vehicle, plus the hiring of a: supervisor and mechanics to service -the equipment. He advised-that at:least for:this year, that would be impossible, Mr. Voorde asked if the:Board would be looking into the possibility of doing the,work in future years. °Mr. :Sean Watt, Manager of Transporta- tion, assured Mr. Voorde that the Street Department wanted to use the most cost efficient method of cleaning the streets and felt that contracting out the work was the most efficient way of operating at this time. APPROVE AGREEME'N'T WITH MITSUBISHI 'CORPORATION FOR DEMONSTRATION USE OF ROAD PLOW Mr. Leszczynski advised that the city had been contacted by- Mitsubishi Corporation for the demonstration of a road plow for the 1981 winter REGULAR MEETING JANUARY 12, 1981 season at no costlto the city. He recommended that the Board approve the agreement forluse of the the equipment. He explained that the equipment would.be able to handle 12 -foot drifts of snow. Upon a motion made by Mr'. Leszczynski, seconded by Mr. Hill and carried, the agreement was approved. APPROVE TOWING OF ABANDONED VEHICLES Mr. Kernan advised that the Board had previously advertised to receive bids for the towing and storage of abandoned vehicles and. had, on December 29, 1980, received a bid from Raymond Bradford, 1518 Catalpa Street, South. Bend, for the towing of abandoned vehicles of $30.00 per vehicle, and a bid from Steve and Gene's Auto and Truck Salvage, 3109 S. Gertrude, South Bend, for the storage of the abandoned vehicles of $750.00 per month. He recommended that these bids be rejected by the Board. He advised that 'Kathy Barnard, Director of the Neighborhood Code Enforcement Office, ',had negotiated a price with Mr. Bradford of $25.00 per vehicle, except for "piggy- backing" a vehicle with no wheels which would cost $30.00 per vehicle. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bids received on December 29, 1980, were rejected and the costs of $25.00 per vehicle and $30.00 per vehicle for "piggybacking" were approved as negotiated with Mr.,Bradford. APPROVE CONSULTING SERVICES OF DR. ROBERT EBEL FOR POLICE PROMOTION BOARD Mr. Richard Hendricks, President of the South Bend Police Promotion Board, submitted a letter requesting permission to hire Dr. Robert Ebel, Michigan State University, East Lansing, Michigan, on a consult - ing basis to help in the development of a written test for use by the Promotion Board. Mr. Robert Potvin, Safety Board Assistant, explained that the promotion procedure adopted by the Board of Safety last summer required that the written test be evaluated by''an expert in the field of testing and grading. He stated that Dr.,Ebel had been contacted regarding this work and had indicated that his fee would be $35.00 per hour. Mr. Potvin asked that the Board approve a maximum of $2,000.00 for the service. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, authorization was given to enter into a contract for professional services with Dr. Robert Ebel at the rate of $35.00 per hour, not to exceed $2,000.00. APPROVE ADVERTISING FOR BIDS - GASOLINE AND FUEL OIL Ms. Mary Ellen Rusinek, Fiscal Officer for the Department of Public Works, requested permission to advertise to receive bids for gasoline and fuel oil for the city's needs for 1981. Mr. Leszczynski stated that the city would be going out for bids on the same quantities as in 1980; however, up to 100,000 gallons of gasohol would be added to the specifications. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved with sealed bids to be received by the Board on January 26th. FILING OF PETITION TO VACATE ALLEY (CEDAR HEIGHTS) A petition signed by two property owners was submitted for the vacation of a 14 -foot alley running north from Crescent Avenue to the first east -west alley, between Niles and Hill Streets, in Cedar Heights Subdivision. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the petition was referred to Community Development, the Area Plan Commission and the Department of Engineering for pre- liminary review and recommendation. SIGNING OF TITLE SHEETS (ERSKINE MANOR, PHASE I) Mr. Leszczynski stated that approval was needed for street im rove ments and storm water and sanitary sewers in Erskine Manor, Phase J . He advised that the Engineering Department had reviewed the title sheets for the above projects and recommended they be' approved.. Upon a motion made by Mr. Leszczynski., seconded by Mr. Hill and carried, the title sheets were approved and signed by the Board. 1 1 REGULAR MEETING REJECT OFFERS FOR PURCHASE OF CITY -OWNED PROPERTIES (1813 S. CARROLL AND 209 E. DAYTON) JANUARY 12, 1981 Mr. Kernan advised that the Board had previously established offer- ing prices of $203.00 for city -owned property at 1813 S. Carroll, and $368.00 for property at 209 E. Dayton. He stated that Mr. Robert Hennesey, who was interested in buying the properties, had submitted an offer of $10.00 for each of said lots. Mr. Kernan recommended that Mr. Hennesey's offers be rejected. He suggested a counter -offer of $150.00 for the Carroll Street property and $250.00 for the Dayton Street property. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, Mr. Hennesey's offers were rejected, and the Clerk was instructed to advise Mr. Hennesey that the city would be willing to sell the above properties for the prices suggested by Mr. Kernan in order to cover appraisal costs and other associated paperwork involved with the possible sale of said lots. APPROVE ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: ADDRESS CONDITION 129 N. O'Brien Garbage & trash, litter, furniture, junk 705 Marietta Garbage & trash open bags, .litter, bed springs, lumber 4006 W. Ford Brush furniture 129 N. Sadie Litter, junk, garbage & trash 934 Garden Automobile tires, boxes, appliances, junk 1802 S. Jackson Garbage & trash It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved. Mr. James Cronk, 702 East LaSalle Street, asked what some of the reasons were for having the lots cleaned. Mr. Hill referred to the list just approved by the Board, stating that many of the lots are cited for garbage and trash, litter and junk. Mr. Cronk stated that, at one of the recent Board meetings, certain lots were cited for weeds. He felt this was unfair at this time of the year. Mr. Hill reminded Mr. Cronk that, before the city can cause the lots to be cleaned, the property owners must be notified and given a certain period of time to clean up the property. He felt that, in many of those cases where weeds were cited, the property owners had probably been notified prior to November but had taken no action. APPROVAL OF HANDICAPPED PARKING PERMITS Mr. Leszczynski made a motion that the following new applications for handicapped parking permits be approved and referred to the Deputy Controller's Office for issuance, seconded by Mr. Hill and carried: F. R. Nicholas Carter, M.D., 124 S. Jacob, S.B. Beverly Heierman, 125 W. Marion, Apt. 205, S.B. Mildred Wegner, 11324 McKinley Hwy., Osceola Jane E. Moore, 1230 Fairington Cir., Apt. 219, S.B. Mr. Hill then made a motion that the following renewal applications for handicapped parking permits be approved and referred to the Deputy Controller's Office for issuance, seconded by Mr. Leszczynski and carried: Herbert L. Fritz, 2610 W. MacGregor, S.B. Victor Ketchmark, 905 N. Elmer, S.B. Clarence E. Snyder, 405 Tonti, S.B. �tiwo477,, REGULAR MEETING JANUARY 12, 1981 Sara J. Allison, P. 0. Box 2904, S.B. Raymond J. Kujawski, 2520 Bow Ct., #13, S.B. Betty Campbell, 1547 Hickory Rd. George Banker, 114 Wakewa, S.S. Theodore A. Reiter, 2210 S. Catalpa, S.B. Mrs. Evelyn Hartman, 52290 Santa Monica, Granger Charles Edwards, 522 Preston Dr., S.B. Mr. John Voorde, Councilman -at- Large, questioned whether or not the handicapped permits authorized blue curb parking in front of a person's residence. Mr. Hill explained that the handicapped park- ing permits only apply to certain designated on- street parking areas. He stated that he was not aware of any individual residences where blue -curb parking was provided. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Certificates of Insurance were filed: Cole Associates, Inc., 2211 E. Jefferson, S.B. Morse Electric Co., Inc., 712 N. Niles, S.B. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of 24 outages for the period of December 6, 1980, through January 6, 1981. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:00 a.m. ig o n E. Leszczyrfski icftard L. Hill seph E. Kernd ATTEST: t'a-1-G OL-1� 92 Barbara J. Bye s, Cle(tk 1 1