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HomeMy WebLinkAbout01/05/1981 Board of Public Works MinutesREGULAR MEETLNG JANUARY 5, 1981 A regular meeting of the Board of Public Works was convened. at 9:30 a.m., on Monday, January 5, 1981, by City Engineer John E. Leszczynski, with Mr. Leszczynski and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of December 29, 1980, were approved as submitted. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following items were added to the agenda immediately following approval of .,the bid recommendations: 1. Final Change Order and Project Completion Affidavit for Rieth -Riley Construction Company for the Sample Street Widening Project. 2. Recommendation regarding the counter -offer of Mrs. Mary Schaar in the amount of $250.00 for a city - owned lot located at 1819 S. Kendall Street. OPENING OF BIDS CURB AND STREET IMPROVEMENTS" (S FELLOWS STREET) This was the date set for receiving bids for the construction of street and curb on South Fellows Street from Walter Street to 150 feet south of Barbie Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Rieth -Riley Construction Co P. 0. Box 1775 South Bend, Indiana $43,059.75 Walsh & Kelly, Inc. 24358 State Road 23 - South Bend,, Indiana $40,158.00 Ziolkowski Construction, Inc. P. 0. Box 1106 South Bend, Indiana $51,328.50 LaFree Excavating, Inc. 11252 West Third Street Osceola, Indiana $41,693.00 Arco Engineering Construction 705 S. Beiger Street Mishawaka, Indiana $44,069.95 Bid was signed by Richard D. Ruhlman, non - collusion was in order, and a bid'bond in the amount of 5% of the bid was submitted. Bid was signed by Thomas 0. Walsh, non - collusion affidavit was in order, and a bid bond in the amount of 5% of the bid was submitted. Bid was signed by Ben Ziolkowski, non - collusion affidavit was in order, and a bid bond in the amount of 5% of the bid was submitted. Bid was signed by Richard LaFree, non- collusion affidavit was in order, and a bid bond in the amount of 5% of the bid was submitted. Bid was signed by William Zirkle, non - collusion affidavit was in order, and a bid bond in the amount of 5% of the bid was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Department for review and recommendation. I L 1 REGULAR MEETING JANUARY 5, 1981 APPROVE ASSESSMENT ROLL - VACATION RESOLUTION NO. 3502, 1980 (HARTMAN AND MILLER ADDITION) This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3502, 1980, for the vacation of the first 10 foot east -west alley north of South_ Bend Avenue running from the east right -of -way of Georgiana Street to the west right -of -way line of the first north -south alley for a distance of 118 feet in Hartman and Miller Addition. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to abutting properties. No remonstrators were present and no written remonstrances were filed with the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said.proceedings closed. APPROVE RECOMMENDATION TO AWARD BID - 'JANITORIAL SERVICES (POLICE DEPT.) Mr. Kernan stated that he and Services Division Chief Spandward Mitchem had reviewed the bids received on December 29, 1980, for janitorial services at the Police Department. It was their recommendation that the bid of Maintenance Systems Corporation be awarded even though the bid was $121.44 higher than the bid received by Associated Cleaning Service. Mr. Kernan explained that Associated Cleaning Service had been awarded the bid for the year 1980; however, the department had not been fully satisfied with its performance. He further stated that a reference check had been made on Maintenance Systems and the firm was highly recommended for efficient service and performance. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of Maintenance Systems in the amount of $16,476.00 was approved. APPROVE RECOMMENDATION TO AWARD BID - UNIFORM RENTAL Mr. Kernan advised that he had reviewed the bids received on December 29, 1980, for rental of uniforms for various city bureaus and departments. He stated that the contract for the rental of the uniforms would be for a two -year period, and Monarch Industrial Uniform Rental currently held the contract with the city. He recom- mended that the contract remain with Monarch based on the fact that Monarch's total bid for the two -year period in the amount of $104,085.28 was the low bid received, even though in three of the five categories, a higher unit price was listed. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of Monarch Industrial Uniform Rental in the amount of $104,085.28 was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SAMPLE STREET WIDENING PROJECT (RIETH- RILEY CONSTRUCTION COMPANY) Mr. Leszczynski submitted for Board approval the Final Change Order from Rieth -Riley Construction Company for the Sample Street Widening Project in the amount of an increase of $28,953.92. He stated that various deductions and modifications had been made which had resulted in the increase. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Final Change Order was approved. The Project Completion Affidavit was submitted for the project in the amount of $1,264,436.05 which stipulated a maintenance agreement extending to January 5, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Project Com- pletion Affidavit was approved and the Maintenance Bond was filed. REGULAR MEETING APPROVE COUNTER - (1819 SOUTH KEND R FOR PURCHASE OF CITY -OWNED LOT STREET) JANUARY 5, 1981 Mr. Kernan advised that Mrs. Mary Schaar, 603 West Ewing, had previously submitted a counter -offer to the Board of $250.00 for purchase of the city -owned lot located at 1819 S. Kendall Street. He stated that he had reviewed the counter -offer of $250.00 and the city's offering price of $373.50, and he recom- mended that the Board approve the counter -offer in order to have the property put back on the tax rolls. It was noted that the Council would have to approve the sale of the lot since the counter -offer was less than the offering price previously established. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the counter -offer of Mrs. Mary Schaar in the amount of $250.00 was approved, and referred to the Common Council for con- currence. FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3504, 1981 (HARTER HEIGHTS SECOND ADDITION) VACATION RESOLUTION N0. 3504, 1981 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: First east -west alley north of St. Vincent, running from the easterly right -of -way of Niles Avenue to the west right -of -way line of St. Joseph for an approximate distance of 200' in Harter Heights Addition. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots No. 140, 144 & 145, Harter Heights 2nd Add. Notice of this Resolution shall be published on the 9th & 16th day of January, 1981, in the South Bend Tribune and the Tri- County News This Board, at its office, on the 26th day of January, 1981, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 5th day of January, 1981. BOARD OF PUBLIC WORKS s/ John E. Leszczynski sJ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Board filed the reports from the Engineering Department, Community Development Department and Area Plan Commission which indicated that there was no objection to the alley vacation; adopted the above Resolution; and set a public hearing on the matter for January 26, 1981. Ll I REGULAR MEETING JANUARY 5, 1981 APPROVE CONTRACT BETWEEN YOUTH SERVICE BUREAU AND DEPARTMENT OF PUBLIC WELFARE (EMERGENCY SHELTER CARE) Mr. Leszczynski advised that the agreement stipulated that emergency shelter care be provided by the Youth Service Bureau for the U2.81 riod of January 1, 1981, through June 30, 1981, at the rate of per service unit (day of care) with the total expenditures not to exceed $8,211.60 and the total.units not to exceed 360 units, unless such amounts and /or rates are mutually amended during the period of the agreement. Mr. Leszczynski stated that the Department of Public Welfare is required to provide such a service and has, in the past, contracted with the Youth Service Bureau for the shelter care. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the contract was approved. ADOPTION OF RESOLUTION NO. 1, 1981 (PROVIDE FUNDS FOR PURCHASE OF VARIOUS ITEMS AND SERVICES) RESOLUTION NO. 1. 1981 RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA WHEREAS, the Board of Public Works of the City of South Bend has determined that it would be in the best interest of said City and its citizens to provide for the purchase of Police Department motor equipment, communications equipment and weapons; the purchase of Fire Department motor equipment, breathing apparatus, the retrofitting of motor equipment, the remodeling of a fire station and purchase of various equip- ment for the equipping of the fire station; the construction of a salt storage facility; the construction of an equipment storage facility and repair and reconstruction of the existing storage facility; the reconstruction of the municipal services facility parking lot area including the relocation and remodel- ing of a diesel fuel storage and pumping facility; remodeling of portions of the municipal services facility; the construction, reconstruction and improvement of streets and necessary materials for the construction and reconstruction of said streets; the purchase of Street Department motor equipment, and other paving and street maintenance equipment and tree maintenance equipment; guardrail installation along certain public right -of -ways; and WHEREAS, said Board has determined that the funds necessary to be provided to pay the cost of said projects, including the incidental expenses necessary to be incurred in connection there- with, will be in the amount of Five Million Nine Hundred Seven- teen Thousand Five Hundred Forty Dollars ($5,917,540.00); now therefore, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, that this Board requests the City Controller and Common Council to take proper steps immediately to provide the funds necessary for said purpose, in the amount of Five Million Nine Hundred Seventeen Thousand Five Hundred Forty Dollars ($5,917,540.00), and to that end that a copy of this Resolution be filed with the City Controller and presented to the Common Council as soon as may be done. ADOPTED THIS 5th day of January, 1981. s/ John E. Leszczynski s/ Joseph. E. Kernan ATTEST: s/ Barbara J. Byers, Clerk REGULAR MEETING JANUARY 5, 1981 Mr. Kernan advised that the above Resolution was required by law and was merely a determination of the public utility. by'.. the Board of Public Works, as it relates to the proposed General Obligation Bond Issue. He stated that the Board has determined that the Bond Issue would be in the best interestes of the citizens of South Bend, and the Resolution was the first step to be taken in the bond process and was similar to the resolu- tion adopted by the Park Board for the Park Bond Issue. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above Resolution was adopted. APPROVE ADDENDUM FOR ADDITIONAL SERVICES (CLYDE E. WILLIAMS - STORM WATER DRAINAGE. FAIRFAX ESTATES) Mr. Leszczynski advised that a storm water drainage system had been designed for Miami. Road from Kern to Jackson, beginning at North Falls Church Court in the Fairfax Estates Subdivision and proceeding north to the existing retention basin southeast of the intersection of Ireland Road and Miami Street. He stated that a contract for improvement of Miami Street from Kern to Jackson had been executed between the City and Clyde E. Williams on June 16, 1975, and it had since been determined that additional services be accomplished regarding storm water drainage. He indicated that the additional funds, which would not exceed $16,000, had been appropriated by the Common Council. Upon a,motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the addendum to the original 'contract with Clyde E. Williams to provide for the storm water drainage system was approved. ACCEPT LETTER OF CREDIT (ERSKINE MANOR) Mr. Leszczynski submitted an Irrevocable Letter of Credit from Erskine Manor Associates for the public improvements associated with the development of Erskine Manor. He advised that the Engineering Department had reviewed the improvements and the cost and determined that the amount of the Letter of Credit (420,710.00) was sufficient to cover the work. Mr. Leszczynski explained that the city will,not accept a project unless all improve- ments are completed or there is sufficient money available to complete the public portions. He advised that letters of credit are customarily accepted on such projects. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Letter of Credit in the amount of $420,710.00, dated December 15, 1980, was accepted. APPROVE DESIGNATION OF PARK LANE ONE -WAY EASTBOUND Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the Board approve the one- waying of Park Lane going east from Lafayette to Main Street on a temporary basis through June. During the summer', final recommendations could be made as to its continuance, extension or reversion. Mr. Leszczynski stated that the recommendation had come about as the result of a petition and letters filed by the Madison Home and School Organization and the Madison Bluebirds in the interests of the safety and protection of the school children who use the narrow Park Lane and which street has experienced an increase of traffic partially becau.se.of hospital construction in the area. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the recommendation to one -way Park Lane going east on a temporary basis through June was approved. APPROVE TRAFFIC CONTROL DEVICES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Light- ing, recommended approval by the Board of various traffic control devices, as follows: 1 L] 1 REGULAR MEETING JANUARY 5, 1981 Installation of No Parking, 6 A.M. to 6 P.M. - South side of east one -half block of 100 West Colfax. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above traffic control device was approved. Installation of No Parking - South side of 300 West LaMonte Terrace. Revision to No Parking - East side of Michigan from Navarre, south to Value House driveway and meeting existing No Parking Zone. Mr. Leszczynski explained that the above two devices were seasonal and were put into effect during the winter months. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above two traffic control devices were approved. Revision to No Parking., Except Sundays 10 A.M. to 12 Noon - West Side of Leeper Avenue from a point 130 feet to a point 445 feet north of North Shore. Mr. Leszczynski explained that the above device was requested by the First Unitarian Church in order to allow parking alongside of the church on Sundays, Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried., the above traffic control device was approved. Installation of Snow Route - Orange Street /Colfax from Walnut to Washington. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above traffic control device was approved. Revision to No Parking, 7 A.M. to 5 P.M., Tow Zone - North side of 200 West Bronson from Lafayette, to a point east approximately 100 feet. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above traffic control device was approved. APPROVE ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: ADDRESS I CONDITION 716 E. Haney Brush, furniture, junk, G T 1125 W. Indiana Furniture, sofa, chair, lumber 714 -716 Cushing Litter, furniture, junk 2 lots btwn. 1210 & 1224 N. Fremont Furniture, dead trees 618 W. Marion Brush, drain pipes 3113 Pleasant Litter, brush, G/T 726 Pierce Furniture, G/T 1201 E. Indiana Brush, auto tire, lumber 303 S. Chapin Litter, appliances, junk It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved. APPROVAL OF CONTRACTOR AND EXCAVATION BONDS Mr. Ray S. Andrysiak recommended Board approval of the following Contractor and Excavation Bonds: 4 i- 1 1 REGULAR MEETING JANUARY 5, 1981 Kaser Concrete Contractors - Contractor's Bond, retroactive to November 21, 1980 T. J. Miscewicz - Excavation Bond, retroactive to December 16, 1980 Walsh & Kelly, Inc. - Contractor's and Excavation Bond, retroactive to December 29, 1980 Upon a motion made by Mr. Leszczynski,_ seconded by Mr. Kernan and carried, the above bonds were approved retroactively as indicated. APPROVAL OF HANDICAPPED PARKING PERMITS Mr. Leszczynski made a motion that the following handicapped parking. permits (renewals) be approved and.referred to the Deputy Controller's Office for issuance, seconded by Mr. Kernan and carried: R. Jack Bower, 3005 Easton Ct., Apt. A., Mish. Merle Summers, Box 85, North Liberty Dan Marshall, 5117 West Linden:, S.B. Edward W. Shelton, 913 Leland, S.B. Joseph G. Troutman, Jr., 2403E Corby, S.B. Nellie A. Parkhouse, 23500 Ardmore, S.B. Evelyn A. Harman, 926 Altgel'd, S.B. Rebecca Fischer, 334 Ostemo P1., S.B. Sheila Ann Mullen, 4322 Hickory Rd., Apt. 2 -D Delphine Stephenson, 52701 Quince Rd., S.B. Robert Ungurait, 410 Ostemo, S.B. Jill S. Burgeson, 1610. Fassnacht, S.B. Francis Minder, 52620 Forestbrook,:S.B. Georgia Zehender, 607 Coronation Gardens, S.B. Anna Doyle, 1230 E. Fairington Cr., Apt. 10, S.B. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Certificate of Insurance for E- Rect -0, Inc., McKinley Highway,.'Mishawaka, was approved effective to January 1, 1982. FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of eight outages between the period of December 11 through December 28, 1980. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:10 a.m. L �J �L� - hn E. Leszczy sk oJos ATTEST: G- Barbara J. Byer ,',Cler 1 L