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HomeMy WebLinkAbout12/29/1980 Board of Public Works MinutesREGULAR MEETING DECEMBER 29. 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, December 29, 1980, by President Patrick M. McMahon, with Mr. McMahon and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the minutes of the regular meeting of December 15, 1980, and the special meeting of December 18, 1980, were approved as submitted. PRESENTATION OF PROCLAMATION TO BOARD PRE'S`IDENT McMAHON Mayor Roger 0. Parent presented Board President McMahon with a proclamation expressing appreciation for his work as President of the Board of Public Works since 1977. He publicly thanked Mr. McMahon for his achievements and accomplishments while serving as the Board's president. Mr. Hill was not present at the meeting but submitted a letter of appreciation to Mr. McMahon. Mr. John Leszczynski, City Engineer, will assume the duties of the Board President effective January 1 1981. OPENING OF BIDS - JANITORIAL SERVICES (POLICE DEPARTMENT) This was the date set for receiving bids for janitorial services at the Police Department for the coming year. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were openend and publicly read: Maintenance Systems Corp. 203 E. Mishawaka Avenue Mishawaka, Indiana $16,476.00 Associated Cleaning Service 101 JMS Building South Bend, Indiana $16,354.56 Bid was signed by Richard W. Johnson, non - collusion affidavit was in order, and a certified check in the amount of $900.00 was submitted. Bid was signed by Thomas E. Raffier, non- collusion affidavit was in order, and a certified check in the amount of $817.73 was submitted. OPENING OF BIDS - RENTAL OF UNIFORMS FOR VARIOUS BUREAUS This was the date set for receiving bids for the rental of uniforms for various bureaus. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Means Services, Inc. 3701 Progress Drive South Bend, Indiana Group I - $2.20 Group II - 5.50 Group III - 1.10 Group IV - 1.10 Group V - 3.50 Total Two -Year Cost: Swank Uniform Rental 1101 King Street South Bend, Indiana Group I - $1.95 Group II - 4.89 Group III - 1.16 Group IV - .95 Group V - 6.31 Total Two -Year Cost: Bid was signed by Robert B. Klimek, non - collusion affidavit was in order, and a certified check in the amount of $11,723.90 was submitted. ea. ea. ea. ea. ea. and $3.90 ea. $117,239.00 Bid was signed by G, R. Hogan, non - collusi4p affidavit was in order, and a bra bond in the amount of 10% of the bid was submitted. ea. ea. ea. ea. ea. $105,034.80 REGULAR MEETING Monarch Industrial Laundry 812 N. Wilber South Bend, Indiana DECEMBER 29, 1980 Bid was signed by Robert P. Shultz, non - collusion affidavit was in order, and a certified check in the amount of $10,408.52 was submitted. Group I - $1.92 ea. Group II - 4.79 ea. Group III - 1.18 ea. Group IV - .96 ea. Group V - 6.70 ea. Total Two -Year Cost: $104,085.28 Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the above bids were referred to the Controller's Office for review and recommendation. Deputy City Attorney Terry Crone advised that the bid of Ziker Cleaning and Laundry, 251 East Sample Street, South Bend, was incomplete in that the proper bid security had not been submitted, the non - collusion affidavit had not been signed and the bid itself was not signed in the proper place. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bid of Ziker Cleaning and Laundry was rejected. OPENING OF BIDS - TOWING AND STORAGE OF ABANDONED VEHICLES This was the date set for receiving bids for the towing and storage of abandoned vehicles. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were .found to be sufficient. The following bids were opened and publicly read: Steve & Gene's Auto /Truck Salvage and Repairs 3109 South Gertrude South Bend, Indiana Storage of abandoned vehicles: $750.00 per month Raymond R. Bradford 1518 Catalpa Street South Bend, Indiana Towing of abandoned vehicles: $ 40.00 per month Mr. McMahon noted that the specifications called for separate bids, one for the towing of abandoned vehicles and one for the storage of the vehicles towed. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the above bids were referred to the Controller's Office, Legal Department and Neighborhood Code Enforce- ment Office for review and recommendation. APPROVE ASSESSMENT ROLL - VACATION RESOLUTION NO. 3500, 1980 (JACKSON STREET) This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3500, 1980, for the vacation of Jackson Street from Prairie Avenue north to the first east -west alley north of Prairie Avenue. The Clerk tendered proofs of publi- cation of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to abutting properties. No remonstrators were present and no written remonstrances were -filed with the Board. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. 1 u REGULAR MEETING APPROVE RENEWAL OF AUTOMOBILE LEASE (CONTROLLER) DECEMBER 29, 1980 A renewal of the city's existing automobile lease through First Auto Lease, Inc. for the 1980 Buick Skylark leased by Gurley -Leep Buick for 1981 was received. The lease agreement stipulated a monthly lease cost of $154.16 for a 12 -month period. Mr. Kernan advised that the monthly cost had only been increased by a few dollars over 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the lease renewal was approved. ADOPTION OF RESOLUTION NO. 24, 1980 - LICENSE RENEWAL APPLICATIONS FOR SCRAP AND JUNK DEALERS Mr. McMahon stated that inspections had been conducted by the Fire Inspection Office and the Environmental Protection Office of those junk yards currently licensed by the City of South Bend in order that renewal of the licenses for 1981 could be made. He advised that the above bureaus had approved the issuance of 1981 licenses for 16 scrap and junk dealers in South Bend. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the following resolution was adopted: RESOLUTION NO. 24, 1980 WHEREAS, license renewal applications for scrap and junk dealers for the year 1981 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Environmental Protection Office and the Fire Pre- vention Bureau as required by Ordinance No. 6621 -79; and WHEREAS, the Environmental Protection Office and the Fire Prevention Bureau have found that no code violations exist on the properties; and WHEREAS, Ordinance No. 6621 -79 required approval of a Resolution of the Board of Public Works authorizing the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following scrap and junk dealers be approved based upon the favorable review of the properties by the Environmental Protection Office and the Fire Prevention Bureau: Steve & Gene's Auto Truck Salvage 3109 South Gertrude Metal Resources (Bremen Iron & Metal Co., Inc.) 3113 South Gertrude South Bend Waste Paper Company 1519 South Granklin North Side Iron & Paper Co. 3123 South Gertrude Western Avenue Iron & Metal Co. 3123 South Gertrude Hurwich Iron Company, Inc. 2016 West Washington Hurwich Iron Company, Inc. 1610 Circle Avenue Super Auto Salvage, Inc. 3300 South Main Albert Mickelson 307 West Calvert Indiana Iron & Metal 1602 South Lafayette Hurwich Iron Company 1700 South Lafayette Herbert Alpern /Max Schneider 429 West Indiana South Bend Iron & Metal Company 429 West Indiana South Bend Auto Parts 1819 South Main REGULAR MEETING DECEMBER 29, 1980 South Bend Baling & Iron Co. A -1 Auto Parts 1420 South Walnut (Kowalski Bros. Auto Parts) 2014 South Lafayette BE IT FURTHER RESOLVED, that this Resolution shall be subject to approval and ratification by the Common Council. Approved: December 29, 1980 BOARD OF PUBLIC WORKS s/ Patrick M. McMahon, Pres. sJ Joseph E. Kernan Attest: s/ Barbara J. Byers, Clerk Mr. McMahon noted that Mr. Albert Mickelson, owner of the scrap and junk yard at 1147 Prairie Avenue, had been previously cited by the Environmental Protection Office for an accumulation of debris on the premises. He stated that this was the reason why the property at 1147 Prairie Avenue was not included in the resolu- tion of those yards approved by the Board for issuance of 1981 licenses. APPROVE AMENDMENT NO. 3 TO CONSULTING SERVICES CONTRACT (RAYMOND S. ANDRYSIAK) Mr. David A. Wells, Manager of the Bureau of Design and Administration, requested approval of the renewal of the city's contract with Raymond S. Andrysiak for consulting services for the year 1981 at the rate of $12.50 per hour not to exceed $1,241.66 in any given month. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, amendment to the services contract was approved. FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3503, 1980 (BEACON HEIGHTS) VACATION RESOLUTION NO. 3503. 1980 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The interior streets within the Beacon Heights Apartment Complex, more commonly known as Curtiss Drive and Putnam Place. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limtited to the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Beacon Heights (South Bend. Defense Housing) Notice of this Resolution shall be published on the 2nd & 9th day of Janaury, 1981, in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 19th day of January, 1981, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. 1 1 is REGULAR MEETING Adopted this 29th day of December, 1980. ATTEST: s/ Barbara J. Byers, Clerk DECEMBER 29, 1980 BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Joseph E. Kernan Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board filed the reports from the Engineering Department, Community Development Department and Area Plan: Commission and adopted the above resolution setting the matter for a public hearing on January 19, 1981. FILING OF PETITION TO VACATE ALLEY BETWEEN 1068 & 1072 LINCOLNWAY EAST A petition initiated by Stephen Krupnik, was submitted for the vacation of the first alley west of Miami on Lincolnway East running southeasterly for a distance of 151 feet; thence north- westerly for a distance of approximately 96 feet to railroad right - of -way. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the petition was referred to the Area Plan Commission, Community Development Department and the Engineering Department for review and recommendation. FILING OF PETITION RE: LaMONTE TERRACE A petition signed by residents of LaMonte Terrace was submitted for the following changes in the 300 block of LaMonte Terrace: 1. That the street be designated One Way Only from west to east. 2. That parking be allowed on both sides of the street. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the petition was referred to the Bureau of Traffic and Lighting for review.and recommendation. FILING OF REQUEST FOR STREET LIGHTS - APOSTOLIC TEMPLE CHURCH A letter from Reverend David L., Rowe, Assistant Pastor of the Apostolic Temple Church, 2221 South Ironwood Drive, and a petition signed by numerous individuals was submitted to the Board for the installation of a street light on the first pole west of Ironwood and Ewing, on the north side of Ewing. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. FILING OF REQUEST FOR INSTALLATION OF STOP SIGN BOWMAN & ROBINSON Mr. Benny Courtney, 1638 East Bowman, submitted a letter to the Board requesting the installation of a stop sign on Bowman at the intersection of Bowman and Robinson. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and.carried,'the request was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE KNIGHTS OF COLUMBUS MARCH FOR LIFE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted his recommendation concerning the parade request of the Knights of Columbus Council No. 553 for its annual March for Life parade on Sunday, Janaury 18, 1981, at 1:00 p.m. beginning in the Knights of Columbus parking lot and ending at St. Patrick's Church, 309 South Taylor. Mr. Wadzinski recommended REGULAR MEETING DECEMBER 29. 1980 that the march be approved subject to use of the public sidewalk by all participants and, further, that the marchers obey all pedestrian traffic laws. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendation was approved. APPROVE MARCH OF RIVER PARK NEIGHBORHOOD ASSOCIATION & NUNER PTA Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted his recommendation concerning the parade request of the River Park Neighborhood Association and the John Nuner PTA for a march to be held on Janauary 14, 1981, at 6:00 p.m., proceeding on Mishawaka Avenue from 30th Street to Twyckenham Drive. Mr. Wadzinski recommended that the march be approved subject to use of the public sidewalk by all participants and, further, that the marchers obey all pedestrian traffic laws. Mr. McMahon expressed concern for the closing of Mishawaka Avenue should the participants be allowed to use the street. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the parade request was approved subject to use of the public sidewalk as recommended by Mr. Wadzinski. COUNTER - OFFERS FOR PURCHASE OF CITY -OWNED PROPERTIES The following counter - offers for purchase of city -owned properties were received: Robert Hennesey Counter -offer of $10.00 for 209 E. Dayton 216 East Dayton (Offering price: $368.00) Robert Hennesey Counter -offer of $10.00 for 1813 S. Carroll 216 East Dayton (Offering price: $203.00) Mary G. Scharr Counter -offer of $250.00 for 1819 S. Kendall 1819 S. Kendall (Offering price: $373.50) Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the above counter - offers were referred to the Controller's Office for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY (1118 McCARTNEY STREET) A request was received from Mr. Donald Karmolinski, 1106 McCartney Street, inquiring into the possible purchase of a city -owned lot located at 1118 McCartney Street. Upon a motion made by Mr. McMahon, seconded, by Mr. Kernan and carried, the request was referred to the various city agencies for review and recommendation. APPROVE COMMUNITY DEVELOPMENT PROGRAM CONTRACTS Ms. Marzy Bauer, Director of the Department of Community Development, submitted for Board approval the following contracts for work under the Community Development Program: Neighborhood Housing Services $200,000.00 Community Coordinated Child Care 50,000.00 ACTION, Inc. 50,000.00 It was noted that the contracts fund routine program activities through Community Development. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the above contracts were approved. APPROVE HANDICAPPED PARKING PERMITS The following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried: 1 1 L REGULAR MEETING Pearl L. Reed, 526 W. Colfax, So. Bend John Dylewski, 1417 E. Monroe, So. Bend Imogene F. Leonard, 815 W. Douglas Rd., APPROVE ENVIROMENTAL CLEAN -UP OF LOTS DECEMBER 29, 1980 (2 stickers) Lot 130, Mishawaka (2) A request from the Neighborhood Code Enforcement Office was received for permission to have city environmental crews clean the following lots within the city: ADDRESS Lot N. of 217 S. Kenmore (221) 804 W. LaSalle 1332 Fisher 2211 W. Washington 1218 Academy Pl. 1819 S. William Lot S. of 311 S. Walnut (317) 138 S. Illinois 302 S. Illinois 205 S. Wellington 710 -712 W. LaSalle CONDITION Litter Garbage & trash Litter, brush, junk, lumber & fencing Litter, demolition remains in back Brush, large limbs in front yard Garbage & trash uncollected Demolition remains on lot Litter, garbage & trash Litter, garbage & trash Litter, furniture, garbage & trash Litter, trash It was noted that property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted Claim Docket No. 23518 through No. 24474 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the meeting was adjourned at 9:55 a.m. ATTEST: U OL C_ Barbara J. Bye s, Cl rk O ` . os ep E . Kernan I. J hn E. Leszczynsk