HomeMy WebLinkAbout02/12/07 Board of Public Works MinutesPUBLIC AGENDA SESSION FEBRUARY 8, 2007
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The Public Agenda Session of the Board of Public Works was convened at 10:40 a.m. on
February 8, 2007 by Board Member Mr. Carl P. Littrell with Mr. Donald E. Inks present.
Mr. Gary A. Gilot, Board President, was absent. Also present was Board Attorney
Thomas Bodnar. Board of Public Works Clerk, Linda M. Martin, presented the Board
with a proposed agenda of items presented by the public and by City Staff.
Board members discussed the following item(s) from that list.
' -Service Agreement -Emergency Generators for Eleven (11) Fire Stations - Hernnan &
Goetz, Inc.
Assistant Chief Switalski stated that the Fire Department has used Hernnan &
Goetz for five years, and this is a renewal of their Service Agreement. He
indicated that the Fire Department has had excellent response and after-hours
service from the company.
- Service Agreement -Emergency Generators for Eleven (11) Fire Stations -Herrman &
Goetz
Assistant Chief Switalski stated that this is also a renewal of their Service
Agreement with Herrman & Goetz for emergency generators. He noted that the
generators keep the Fire Department's emergency equipment running when the
electricity goes out. In the past, the Electric Company's response was immediate
to the Fire Department, but now, Assistant Chief Switalski stated, the Fire
Department is put on a list and must wait, so the generators are a necessity.
- Agreement -Emergency Response System - Lifepak Defibrillators -Medtronic
Assistant Chief Switalski stated that this is a two (2) year agreement for
maintenance of medical units. He noted that Medtronic will only negotiate a two
(2) year agreement. Mr. Inks questioned if the financing was coming out of this
year's budget or if it has to be budgeted for in 2008 also. Assistant Chief
Switalski stated that it is budgeted for two (2) years, but has to be paid all in one
(1) payment. Mr. Bodnar, Legal Department, noted that it should be approved
' subject to financing.
- Service Agreement -Preventative Maintenance Program for Central Fire Station -
Indiana Trane
Assistant Chief Switalski stated that this is a renewal of their preventative
maintenance agreement.
- Disposal of Unfit or Obsolete Property
Chief Taylor stated that this is a request to dispose of outdated clothing and
equipment that the Fire Department cannot use anymore. He noted that the Fire
Department had contacted Volunteer Fire Departments and none of them wanted
the equipment. He stated that they were now in the process of locating a
Volunteer Organization that ships obsolete equipment to impoverished Fire
Departments in South America.
- Safety Reports -Department of Public Works
Mr. Andy Wierzbicki and Mr. John Wiltrout, Water Works, Mr. Mark Horvath,
Traffic and Lighting, and Mr. Al Greek, Environmental Services, presented their
respective Safety Report.
- Monthly Reports/Goals and Performances -Department of Public Works
Mr. Andy Wierzbicki and Mr. John Wiltrout, Water Works, and Mr. Al Greek,
Envirommental Services, presented their respective Monthly Report and Goals and
Performances Report.
The Clerk was instructed to post the agenda and notify the media and other Persons who
' have requested notice of the meeting agenda. No other business came before the Board.
The meeting adjourned at 11:47 a.m.
BOARD OF PUBLIC WORKS
Gary A. ilot, President
PUBLIC AGENDA SESSION
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ATTEST:
FEBRUARY 8, 2007
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Carl P. Littrell, Member
D nald E. nks, Member
Li a M. Martin, Cler
REGULAR MEETING FEBRUARYI2.2007
The regular meeting of the Board of Public Works was convened at 9:30 a.m. on
Monday, February 12, 2007 by Board President Gary A. Gilot, with Mr. Donald E. Inks
and Mr. Carl Littrell present. Also present was Board Attorney Thomas Bodnar.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the
public agenda session and the regular meeting of the Board held on January 18, and
January 22, 2007 were approved.
PUBLIC HEARING -PETITION FOR DISANNEXATION - A PORTION OF
LAFAYETTE FALLS SUB-DIVISION - KENDALL-WEISS LLP
Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning the
above referenced disannexation for property identified as Property Tax Key No. Part of
23-1003-0055.02.
Mr. Marco Marianni, Community and Economic Development, stated that his department
had reviewed the Petition for Disannexation and found that it meets all the requirements
of state law in terms of the size as well as ownership. He noted that disannexation is not
granted unless there is good cause, and in this case they found that there was good cause
because it will allow for an access drive to the next phase of the subdivision. Mr.
Marianni noted that while the road's going to be built in the county, it is understood that
it is to be built to the city standards. He also noted that there will be no adverse impact to
the city's tax base, no dislocation of utilities with water and sewer network, and it won't
jeopardize any plans for growth regarding City Plan or any other development in this
area.
Ms. Aladean DeRose, Legal Department, presented the Board with a Resolution granting
disannexation, and stated that she agreed with Mr. Marianni that disannexation should not
be granted unless good cause is found.
Mr. Gilot noted that the disannexation was for 2.183 acres of vacant property that was
part of Lafayette Falls, that will go to the county in return for dedication of a right of way
for a second access road off of Kern Road for public safety, to have better access into
Lafayette Falls.
Mr. Derek Spier, Abonmarche Consulting, representing Kendall Weiss, LLP., was
present and noted that Kendall Weiss purchased sixty-seven (67) acres on this property
located just west of Lafayette Falls, and it was annexed in 2006, to be developed as the
Estates at Lafayette Falls. After it was annexed, one of the property owners was
approached about selling part of their property. They agreed to sell part of their property
to Kendall Weiss with the condition that they acquire some additional property to the
south of them. That is the 2.2 acre area that the disannexation request is part of. The
property owners need the 2.2 acres to maintain five (5) acres to keep livestock.
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REGULAR MEETING FEBRUARY 12.2007
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Mr. Marianni noted that the disannexation would not be effective immediately. It would
have to be recorded by the City Clerk first.
Ms. DeRose stated that the Public Hearing needed to be recorded, and a transcript of the
Hearing had to be recorded with the City Clerk.
There being no one else present wishing to address the Board concerning this matter, the
Public Hearing was closed.
' A transcript and certification by the Clerk of the Board of Public Works was also
prepared.
Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Disannexation
of a Portion of Lafayette Falls Sub-Division was approved subject to the recording of the
required documents by the City Clerk.
ADOPT RESOLUTION NO. OS-2007 - GRANTING PETITION FOR
DISANNEXATION
Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following
Resolution was adopted by the Boaru of Public Works:
RESOLUTION NO. OS-2007
RESOLUTION AND ORDER OF THE BOARD OF PUBLIC WORKS OF THE
CITY OF SOUTH BEND, INDIANA GRANTING PETITION FOR
DISANNEXATION
The Board of Public Works at its meeting held February 12, 2007, conducted a
public hearing on the Petition for Voluntary Disannexation of Certain Property Currently
' Located in the City of South Bend, Indiana filed by Kendall-Weiss L.L.P. This Petition
concerns approximately 2.183 acres of vacant real estate located at the far northwest
corner of the Estates at Lafayette Falls subdivision, generally south of Kern Road and
west of U.S. 31 South in Centre Township, City of South Bend, St. Joseph County,
Indiana. The Board, having heard the evidence now makes the following findings of fact
and conclusions of law:
FINDINGS OF FACT
1. The Petition for Disannexation was filed pursuant to Indiana Code § 36-4-
3-17 by Kendall-Weiss L.L.P. pertaining to vacant real estate located at the far
northwest corner of the Estates at Lafayette Falls subdivision, generally south of Kern
Road and west of U.S. 31 South in Centre Township, City of South Bend, St. Joseph
County, Indiana. Public hearing was conducted pursuant to public notice and was held
on February 12, 2007 for the purpose of hearing any remonstrances and objections from
interested persons.
2. The property sought to be disannexed is not part of a division or
subdivision; it is not located in an officially platted area, and it contains approximately
2.183 unimproved, unpopulated acres of land, described as follows:
A PART OF THE NORTHEAST QUARTER OF SECTION 3,
' TOWNSHIP 36 NORTH, RANGE 2 EAST, CENTRE TOWNSHIP, ST.
JOSEPH COUNTY, INDIANA AND BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF SAID
NORTHEAST QUARTER: THENCE SOUTH 00 DEGREES 16
MINUTES 41 SECONDS WEST ALONG THE EAST LINE OF SAID
SECTION 3, A DISTANCE OF 1000.00 FEET; THENCE NORTH 89
DEGREES 46 MINUTES 25 SECONDS WEST, A DISTANCE OF
682.14 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 00
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FEBRUARY 12.2007
DEGREES 14 MINUTES 45 SECONDS WEST, A DISTANCE OF
120.13 FEET; THENCE SOUTH 83 DEGREES 38 MINUTES 26
SECONDS WEST, A DISTANCE OF 167.54 FEET; THENCE SOUTH
63 DEGREES 04 MINUTES 58 SECONDS WEST, A DISTANCE OF
248.45 FEET; THENCE NORTH 46 DEGREES 19 MINUTES 29
SECONDS WEST, A DISTANCE OF 187.29 FEET TO THE POINT OF
CURVATURE OF A TANGENT CURVE, CONCAVE TO THE EAST,
HAVING A RADIUS OF 170.00 FEET, A CENTRAL ANGLE OF 4b
DEGREES 42 MINUTES 39 SECONDS, AND A CHORD OF 134.79
FEET BEARING NORTH 22 DEGREES 58 MINUTES 09SECONDS
WEST; THENCE SOUTH 89 DEGREES 46 MINUTES 25 SECONDS
EAST, A DISTANCE OF 576.62 FEET TO THE POINT OF
BEGINNING; SAID DESCRIBED PARCEL CONTAINING 2.183
ACRES, MORE OR LESS.
SUBJECT TO ALL EASEMENTS, COVENANTS, RESTRICTIONS,
AND RIGHT-OF-WAY OF RECORD.
3. The property sought to be disannexed ("Subject Property" as described in
No. 2) was only recently annexed to the City of South Bend in 2006 (Ordinance 9661-06)
as part of a proposed residential subdivision.
4. Circumstances as originally contemplated in the 2006 annexation of the
Subject Property have changed, and the owner/developer desires to install direct
vehicular access to the planned subdivision from Kern Road, which will be a dedicated
public right-of--way built to City standards. This necessitates acquisition of a different
parcel of about 1.4 acres of land from an adjacent owner in exchange for which the
Subject Property will be transferred to the adjacent owner for a desired land use under St.
Joseph County rules and regulations.
5. Installation of the public right-of-way as proposed by the Petitioner/Owner
is needed to facilitate efficient police and fire protection in the entire residential
development located in South Bend, Indiana, and this can best be achieved by the
disannexation of the Subject Property.
6. No adverse impact to South Bend's property base will occur as a result of
this disannexation.
7. The remaining original annexation area is unaffected by this request.
8. This disannexation will not jeopardize the City of South Bend's plans for
growth and development in this area.
9. Petitioner does not request any City services or other accommodations.
10. The most appropriate St. Joseph County zoning for the Subject Property
after annexation would be "R" Residential.
CONCLUSIONS OF LAW
Accordingly, The South Bend Board of Public Works now makes the following
conclusions of law:
A. This Board has jurisdiction to determine this petition for disannexation
pursuant to I.C. 36-4-3-17.
B. Disannexation of any part of real property previously annexed to the City
of South Bend should not be granted without good cause.
C. Substantial cause exists to grant this disannexation petition because the
Subject Property will be replaced with another parcel that is necessary to build a public
right-of--way into the original annexation area, and this disannexation will not affect
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REGULAR MEETING FEBRUARY 12.2007
South Bend's tax basis.
D. Disannexation of the annexed subject real estate will not harm nor
jeopardize the City's plans for growth and development in the annexed area adjacent to
and or contiguous with the subject realty.
E. No remonstrators have appeared to object to this disannexation petition
IT IS, THEREFORE, RESOLVED AND ORDERED that the following described
' real estate is disannexed from and is no longer part of the corporate limits of the City of
South Bend, St. Joseph County, Indiana:
A PART OF THE NORTHEAST QUARTER OF SECTION 3,
TOWNSHIP 36 NORTH, RANGE 2 EAST, CENTRE TOWNSHIP, ST.
JOSEPH COUNTY, INDIANA AND BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF SAID
NORTHEAST QUARTER: THENCE SOUTH 00 DEGREES 16
MINUTES 41 SECONDS WEST ALONG THE EAST LINE OF SAID
SECTION 3, A DISTANCE OF 1000.00 FEET; THENCE NORTH 89
DEGREES 46 MINUTES 25 SECONDS WEST, A DISTANCE OF
682.14 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 00
DEGREES 14 MINUTES 45 SECONDS WEST, A DISTANCE OF
120.13 FEET; THENCE SOUTH 83 DEGREES 38 MINUTES 26
SECONDS WEST, A DISTANCE OF 167.54 FEET; THENCE SOUTH
63 DEGREES 04 MINUTES 58 SECONDS WEST, A DISTANCE OF
248.45 FEET; THENCE NORTH 46 DEGREES 19 MINUTES 29
SECONDS WEST, A DISTANCE OF 187.29 FEET TO THE POINT OF
CURVATURE OF A TANGENT CURVE, CONCAVE TO THE EAST,
' HAVING A RADIUS OF 170.00 FEET, A CENTRAL ANGLE OF 46
DEGREES 42 MINUTES 39 SECONDS, AND A CHORD OF 134.79
FEET BEARING NORTH 22 DEGREES 58 MINUTES 09SECONDS
WEST; THENCE SOUTH 89 DEGREES 46 MINUTES 25 SECONDS
EAST, A DISTANCE OF 576.62 FEET TO THE POINT OF
BEGINNING; SAID DESCRIBED PARCEL CONTAINING 2.183
ACRES, MORE OR LESS.
SUBJECT TO ALL EASEMENTS, COVENANTS, RESTRICTIONS, AND RIGHT-
OF-WAY OF RECORD.
SO ORDERED.
Dated this 12th day of February, 2007
SOUTH BEND BOARD OF PUBLIC WORKS
s/Gary Gilot, President
s/Donald Inks, Member
s/Carl Littrell, Member
PUBLIC HEARING -TRANSIENT MERCHANT LICENSE - SHIPSHEWANA ON
' THE ROAD - JDL CORPORATION
Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning the
above referenced Application for a Transient Merchant License, as submitted by Mr.
Darrell Lepper, 10740 Three Mile Road, East Leroy, Michigan to conduct the
Shipshewana On the Road, on February 17, 2007 from 9:00 a.m. to 6:00 p.m. and
February 18, 2007 from 10:00 a.m. to 5:00 p.m., at the Century Center -Halls A, B, C &
Galleria. Mr. Gilot stated that favorable recommendations have been received by the
Century Center, Police Department, Fire Department and the Building Commissioner.
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REGULAR MEETING FEBRUARY 12, 2007
~' "' ~ There being no one else present wishing to address the Board concerning this matter, the
Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by
Mr. Inks and carried the License Application for Transient Merchant was approved.
OPENING OF BIDS -BRICK ROAD AND OLIVE ROAD RECONSTRUCTION -
PROJECT NO. 107-001 (AEDA TIFF
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read: ,
WALSH & KELLY INC.
24358 State Road 23
South Bend, Indiana 46614
Bid was signed by: Mr. Kevin Kelly
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Ten percent (10%) Bid Bond was submitted
BID: $2,767,532.71
SELGE CONSTRUCTION COMPANY INC.
2833 South 11 Street
Niles, Michigan 49120
Bid was signed by: Mr. John M. Szuba
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Ten percent (10%) Bid Bond was submitted
BID: $2,322,714.35 ,
RIETH-RILEY CONSTRUCTION
25200 State Road 23
South Bend, Indiana 46614
Bid was signed by: Mr. Gene Yarkie
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Ten percent (10%) Bid Bond was submitted
BID: $2,446,875.55
Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids
were referred to the Department of Community and Economic Development, and
Engineering for review and recommendation.
OPENING OF BIDS -BLACKTHORN GOLF COURSE BUNKER RENOVATION
PROJECT NO. 106-078 (BLACKTHORN GOLF COURSE REVENUE)
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were '
opened and publicly read:
RYAN INCORPORATED CENTRAL
2700 East Racine Street
Post Office Box 208
Janesville, Wisconsin 53547
Bid was signed by: Mr. Adam Ryan
Non-Collusion Affidavit was in order
REGULAR MEETING
Non-Discrimination commitment form was completed
Ten percent (10%) Bid Bond was submitted
BID:
FEBRUARY 12, 2007
Alternate A Base Bid $383,176.00
Alternate A-1 $ 45,000.00
Total Amount of Alt. A Base and Alt. A-1 Bid: $428,176.00
' Alternate B Base Bid $400,977.00
Alternate B-1 $ 47,030.00
Total Amount of Alt. B Base and Alt. B-1 Bid: $448,007.00
MIDWEST GOLF DEVELOPMENT INC.
DBA GOLF CREATIONS
18250 Beck Road,
Marengo, Illinois 60152
Bid was signed by: Mr. Robert M. Lohmann
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Ten percent (10%) Bid Bond was submitted
BID:
Alternate A Base Bid $410,900.00
Alternate A-1 $ 30,900.00
Total Amount of Alt. A Base and Alt. A-1 Bid: $441,800.00
Alternate B Base Bid $420,700.00
Alternate B-1 $ 30,900.00
Total Amount of Alt. B Base and Alt. B-1 Bid: $451,600.00
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids
were referred to the Department of Economic Development, and Blackthorn Golf Course
for review and recommendation.
OPENING OF BIDS - EDISON WELL 3A REPLACEMENT - PROJECT NO. 107-027
(WW 2006 REVENUE BOND
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
LAYNE-NORTHERN, A DIVISION OF
LAYNE CHRISTENSEN COMPANY
3126 North Martin L. King Jr. Boulevard
Lansing, Michigan 48906
Bid was signed by: Mr. Jeffrey R. Stollhans
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Ten percent (10%) Bid Bond was submitted
BID: $231,583.00
PEERLESS-MIDWEST, INC.
55860 Russell Industrial Parkway
Mishawaka, Indiana 46545
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Bid was signed by: Mr. James R. Williams
Non-Collusion Affidavit was in order
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Non-Discrimination commitment form was completed
Ten percent (10%) Bid Bond was submitted
BID: $109,260.00
ORTMAN DRILLING & WATER SERVICES
241 North County Road 300 W
Kokomo, Indiana 46901
Bid was signed by: Ms. Claudia L. Bergman
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Ten percent (10%) Bid Bond was submitted
BID: $195,900.00
FEBRUARY 12, 2007
Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids
were referred to the Water Works Department for review and recommendation.
OPENING OF BIDS -PROCUREMENT OF GRANULAR ACTIVATED CARBON
EQUIPMENT FOR SOUTH WELL FIELD TREATMENT PLANT UPDATE lA -
PROJECT NO. 107-021 (WW REVENUE BOND 20061
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
CALGON CARBON CORPORATION
400 Calgon Carbon Drive
Pittsburgh, Pennsylvania 15205
Bid was signed by: Mr. Robert P. O'Brien
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Ten percent (10%) Bid Bond was submitted
BID: $307,600.00
SIEMENS WATER TECHNOLOGIES -ENVIRONMENTAL SERVICES
2600 South 17t Avenue
Broadview, Illinois 60155
Bid was signed by: Mr. Brett DeRousese
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
BID: $357,837.00
ALTERNATE BID:
Substitute Calgon Carbon F300 GAC in place of Siemens AC830
Additional Charge of $50,027.00
It was noted by Mr. Bodnar that the Bid Bond referenced in the Bid Package from
Siemens Water Technologies was not included. Mr. Bodnar stated that the Bid would be
accepted providing Siemens could forward their referenced Bid Bond dated before
February 12, 2007. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and
carried, the above bids were referred to the Water Works Department, and the
Consultants for review and recommendation.
OPENING OF PRE-QUALIFICATION APPLICATIONS - STUDEBAKER AREA A
DEMOLITION PHASE III AND PHASE IV -PROJECT NO. 107-024 AND 107-028
(SECTION 1081-PROJECT CODE J06
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This was the date set for receiving and opening of sealed Pre-Qualification Applications
for the above referred to project. The Clerk tendered proofs of publication of Notice in
the South Bend Tribune and the Tri-County News, which were found to be sufficient.
The following bids were opened and publicly read:
ADAMO DEMOLITION COMPANY CST ENVIRONMENTAL
300 East Seven Mile Road 404 North Berry Street
Detroit, Michigan 48203 Brea, California 92821
Pre-Qualification Application was
signed by: Mr. Ned Hindo Pre-Qualification Application was
signed by: Mr. Subhas Khara
AMERICAN DEMOLITION D.H. GRIFFIN OF TEXAS INC.
CORPORATION 8690 Lambright Road
305 Ramona Avenue Houston, Texas 77075
Elgin, Illinois 60120 Pre-Qualification Application was
Pre-Qualification Application was signed by: Mr. John F. Angelina
signed by: Mr. Alfredo Palafox
DORE & ASSOCIATES
B & B WRECKING & CONTRACTING
EXCAVATING INC. 900 Harry S. Truman Parkway
5801 Train Avenue Bay City, Michigan 48706
Cleveland, Ohio 44102 Pre-Qualification Application was
Pre-Qualification Application was signed by: Mr. Arthur M. Dore
signed by: Mr. Brian J. Baumann
EMPIRE DISMANTLEMENT CORP
BIERLEINE 2680 Grand Island Boulevard
2000 Bay City Road Grand Island, New York 14072
Midland, Michigan 48642 Pre-Qualification Application was
Pre-Qualification Application was signed by: Mr. David M. Mazur
signed by: Mr. Raymond E. Passeno
FRONTIER INDUSTRIAL CORP.
' BRANDENBURG INDUSTRIAL 1330 Niagara Falls Boulevard, Suite 207
SERVICE COMPANY Tonawanda, New York 14150
2625 South Loomis Street Pre-Qualification Application was
Chicago, Illinois 60608 signed by: Mr. David Franjoine
Pre-Qualification Application was
signed by: Lynn M. Jasinowski HOMRICH INC.
200 Matlin Road
BRAYMAN CONSTRUCTION Carleton, Michigan 48117
CORPORATION Pre-Qualification Application was
1000 John Roebling Way signed by: Mr. Michael T. Brant
Saxonburg, Pennsylvania 16056
Pre-Qualification Application was INDEPENDENT EXCAVATING
signed by: Mr. Richard A. Mannarino 5720 Schaaf Road
Independence, Ohio 44131
C & E EXCAVATING Pre-Qualification Application was
53767 County Road 9 signed by: Mr. Rick DiGeronimo
Elkhart, Indiana 46514
Pre-Qualification Application was J&L MANAGEMENT
signed by: Mr. Thad Bessinger CORPORATION
15 N. Walnut Street, Suite 300
CHAMPION ENVIRONMENTAL Mt. Clemens, Michigan 48043
' SERVICES INC. Pre-Qualification Application was
38 West End Drive signed by: Mr. Philip J. Kennedy
Gilberts, Illinois 60136
Pre-Qualification Application was NATIONAL ENVIRONMENTAL
signed by: Mr. Rick Tooker GROUP LLC
660 Woodward, Suite 1625
Flint, Michigan 48226
Pre-Qualification Application was
signed by: Mr. Eddie I. Chaaban
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NORTH AMERICAN
DISMANTLING CORP.
380 Lake Nepessing Road
Lapeer, Michigan 48446
Pre-Qualification Application was
signed by: Mr. Rick Marcicki
NORTH AMERICAN SITE
DEVELOPERS
1365 Main Street
Waltham, Massachusetts 02451
Pre-Qualification Application was
signed by: Mr. Chris Berardi
NATIONAL SALVAGE & SERVICE
CORPORATION
6755 S. Old State Road 37
Bloomington, Indiana 47401
Pre-Qualification Application was
signed by: Mr. Curtis C. Schopp
O'ROURKE WRECKING
COMPANY
660 Lunken Park Drive
Cincinnati, Ohio 45226
Pre-Qualification Application was
signed by: Ms. Jacquelyn S. Schurger
PRECISION ENVIRONMENTAL
5500 Old Brecksville Road
Independence, Ohio 44131
Pre-Qualification Application was
signed by: Mr. John E. Savage, Jr.
R & R EXCAVATING
2010 Went Avenue
Mishawaka, Indiana 46545
Pre-Qualification Application was
signed by: Mr. Robert P. Loudin
FEBRUARY 12, 2007
RITSCHARD BROS., INDIANAC.
1204 West Sample Street
South Bend, Indiana 46619
Pre-Qualification Application was
signed by: Mr. Donald J. Ritschard, Jr.
BITTER & PARATORE
CONTRACTING INC.
2435 State Route 5
Utica, New York 13502
Pre-Qualification Application was
signed by: Mr. Frank J. Paratore
S&R CORPORATION
706 Broadway Street
Lowell, Massachusetts 01854
Pre-Qualification Application was
signed by: Mr. Steven Ploof
SHROYER BROTHERS. INC.
8001 East McGalliard Road
Muncie, Indiana 47303
Pre-Qualification Application was
signed by: Mr. Kristopher F. Shroyer
TESTA CORP.
360 Audubon Road
Lynnfield, Ma 01880
Pre-Qualification Application was
signed by: Mr. Eric Johnson
TITAN WRECKING AND
ENVIRONMENTAL
262 Woodward Avenue
PO Box 606
Kenmore, New York 14217
Pre-Qualification Application was
signed by: Ms. Nancy Ann Frost-Zauner
It was noted that the Pre-Qualification Application from Champion Environmental
Services came in at 10:30 a.m. after the deadline of 9:30 a.m., but the Application would
be accepted due to the irregularity of the pre-qualification process. Mr. Gilot noted that
the late rule was established because there is normally money involved in Bid openings
and someone could listen to the amounts bid, make a phone call, and come back in with
their bid at a lower amount. Since there is no money involved in the pre-qualification
process, there was no reason to disqualify. Upon a motion made by Mr. Inks, seconded
by Mr. Littrell and carried, the above Pre-Qualification Applications were referred to the
Department of Community and Economic Development for review and recommendation.
AWARD BID -CLEVELAND ROAD MEDIAN RELOCATION - PROJECT NO. 106-
058 (AEDA TIF) (STATE GRANT)
Mr. Rob Nichols, Engineering, advised the Board that on January 22, 2006 bids were
received and opened for the above referred to project. After reviewing those bids, Mr.
Nichols recommends that the Board award the contract to the lowest, responsive and
responsible bidder, Selge Construction Company, Inc. 2833 South lla' Street, Niles,
Michigan, 49120, in the amount of $197,502.00. Therefore, Mr. Inks made a motion that
the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell
seconded the motion, which carried.
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REGULAR MEETING FEBRUARY 12, 2007 ~ ~
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AWARD BID - 2007 CONCRETE PATCHES FOR UTILITY CUTS -PROJECT NO.
107-005 (USER DEPARTMENTS)
Mr. Rob Nichols, Engineering, advised the Board that on January 8, 2007 bids were
received and opened for the above referred to project. After reviewing those bids, Mr.
Nichols recommends that the Board award the contract to the lowest, responsive and
responsible bidder, Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana,
46614, in the following amounts:
Base B id
Item
No.
Description
Quantit
Unit
Unit Price Total
Amount
1 Less than 6 3500 SY $90.00 $315,000.00
2 6-15 1500 SY $90.00 $135,000.00
3 15-24 500 SY $55.00 $27,500.00
4 24-36 2500 SY $55.00 $137,500.00
5 Greater than 36 500 SY $55.00 $27,500.00
Total $642,500.00
REQUIRED ALTERNATE
Item No. Description Unit Unit Price
Al T e A Curb and Gutter LF $30.00
A2 T e B Curb and Gutter LF $30.00
A3 Standard Concrete Curb LF $30.00
A4 Standard Concrete
Sidewalk SY $200.00
Mr. Gilot noted that the Bid was based on unit price, not lump sum and the records
needed to reflect that. Therefore, Mr. Inks made a motion that the recommendation be
. accepted, and the bid be awarded as outlined above. Mr. Gilot seconded the motion,
which carried.
AWARD BID -LIGHT BULB SUPPLIES (USER DEPARTMENTS)
In a letter to the Board, Mr. Matt Chlebowski and Ms. Toni Higbee, Central Services,
advised the Board that on January 22, 2007 bids were received and opened for the above
referred to project. After reviewing those bids, Mr. Nichols recommends that the Board
award the contract to the lowest, responsive and responsible bidder, All Phase Electric
Supply, 1385 North Bendix Drive, South Bend, Indiana 46628, in the following amounts:
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Quanti Descri tion Unit Cost
25 9 PAR/HAL/FL $3.92
25 Inside Frosted 15A15 $0.37
50 Exit Lam Frosted 20T61/2/CF $0.80
600 Octron Flood 32/735/RS/ECO $1.24
50 40G 25/CL $0.70
90 50R20 $1.80
60 65BR/30/FL55/12 $1.03
180 Inside Frosted, Da li ht 60A19/IF $0.26
140 60A19/IF/MED $0.26
100 75AM//RP/DLSW $0.31
1000 100 PAR 38 $5.46
120 Soft White 100A/RS/RP $0.57
200 Reflector S of 100A/RS/VS No Quote
100 Flood 50 PAR 36 NSP $5.82
120 90 PAR HAL TF28/LL $3.92
250 Flood 120BR/FL $2.05
100 Sot Clear 150A21/RS $3.85
130 150A/SW/12 $1.07
30 Photo Flood ECA 250A23 $2.10
REGULAR MEETING
. X33
FEBRUARY 12, 2007
200 200A21/99/XL $1.41
40 250 Watt Photo ECA $2.10
48 Inside Frosted 300M/PS30/MED $1.51
60 300M/IF/PS25 MED $1.51
150 500i991F/XL $4.23
100 50MR16FUEXN $3.58
60 2500/CL/DC/ESS $6.10
24 300T21/2Q/CL $3.97
24 Clear K ton Filled 400T3Q/CL/SS No Quote
100 500PAR56O/WFL $17.84
40 5000/CL $2.55
36 1500T3Q/CL $9.17
24 Clear, 35 Watts S76 LU35/MED $10.56
24 HPS, Clear 70 Watts S62 LU70/MED $10.56
60 Coated, 70 Watts S62 LU70/D/MED $12.23
20 HPS Clear 70W S62 MCLR/617/MED $10.56
50 Coated 70 Watts M98 MP70/C/U/MED $19.44
24 Clear 100 Watts M90 MP100/U/MED $18.33
50 HPS, Clear 100 Watts S54/LU100/MOG $10.56
12 Clear, 100 Watts LU100/MED $10.56
72 Coated, 100 Watts LU100/D/MED $11.29
100 HPS, Clear 150 Watts S55/LU150/55 $10.56
12 Coated, 150 Watts LU150/D/MOG $12.27
10 M150/U/MED $19.74
50 Clear 175 Watts/M57 $11.26
50 M175/U/MOG $11.26
50 Clear, 175 Watts/M57 MUR175/U $11.26
24 HPS Clear, 200 Watts S66/LU200 $23.72
100 HPS Clear, 250 Watts S50/LU250 $10.56
36 Clear 250 Watts/M58 M250/U/MOG $11.02
50 Clear 250 Watts M58 MUR250/U $11.02
10 MH250/U/BT28/MOG $11.02
40 M300/U/MED No Quote
36 Brite White Deluxe 400 Watts, H33GL-
400/DX
$7.44
30 HPS Clear, 400 Watts E18/LU400/MOG $10.56
20 C400/551/ALTO/HPS $10.56
12 Clear 1000 Watts M47 M1000/U/MOG $23.69
30 Clear Universal Burning 1500 Watts,
M1500/BU-HOR
$28.59
90 Dulux 7 Watts CF7 DS/827 $1.34
120 6 Watts Candle 6S6/CLRS6 $0.30
48 20T61/21F $0.81
25 Candle, 15 Watts F15T6/C/140 $0.73
48 Warm White, 15 Watts F15T12M/W $1.75
25 Cool White, 20 Watts F20T12/CW $1.46
30 F26/C/DD/E841 $4.84
10 F30/712/CW/RD $1.56
75 Cool White, 20 Watts
F30T12/CW/RS/SS
$1.88
30 F32T8/741 $1.28
60 23W Spiral Lamp $5.16
60 32W S iral Lam $5.16
1000 Cool White, F40/CW/SS/40 Watts
Minimum life 20,000 hours.
$0.85
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REGULAR MEETING
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FEBRUARY 12, 2007 .:° G
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500 Daylight 40 Watts, F40/D30 Minimum life
20,000 hours.
$1.27
165 Twin Lam FT40/DL/835RS $6.02
50 Cool White, 40 Watt F40/CW/SS/ECO $0.85
400 Cool White, 34 Watts F34/CW/EW/ALTO $0.85
120 White 32 Watts F32T8/8L835/ALTO $1.82
50 Cool White F72T12/CW $2.70
50 Cool White, 75 Watts F96T12/CW/SS $1.81
45 Cool White (112), 100 Watts
F96T12/CW/EW
$1.81
24 F96T8/TL741 $4.23
24 FB/34CW/6EW/ALTO $4.46
30 PL/C13W/35/ALTO $3.51
10 PL/C26W/35P4/ALTO $4.84
60 PL/57W/27TT $1.34
60 25A19/TO/RP Oran a $1.09
60 25A19lTB/RP Blue $1.09
60 25A19/TG/RP Green $1.09
60 25A/TR/RP Red $1.09
60 25A19/W/RP White $0.42
40 Advance V2S34TP $12.25
10 Advance IZT35325C $54.58
100 4 Foot Ballast R-2540-TP $11.66
50 72" or 95" Hi h Out ut RS-25110-TP $34.74
50 60", 72", or 96" Slim Line R-2E75-S-ST $19.33
50 70 Watts $67.16
50 175 Watts $40.95
50 250 Watts $53.03
50 70 Watts $58.51
30 100 Watts $61.22
30 150 Watts $63.49
20 200 Watts $123.22
20 250 Watts $67.59
30 400 Watts $94.20
200 69A21/TS/8M Min. Lumens - 640 $0.78
1700 116A21lTS/8M Min. Lumens - 1260 $0.73
800 1950L/A23/8M Min. Lumens - 1950 $1.40
Mr. Gilot noted that for the record, the bids were based on unit prices, not lump sum
Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be
awarded as outlined above. Mr. Inks seconded the motion, which carried.
AWARD BIDS -SALE OF ABANDONED VEHICLES
In a letter to the Board, Mr. Gary Libbey, Code Enforcement, advised the Board that on
January 22, 2007, bids were received and opened for the above referred to vehicles.
After reviewing those bids, Mr. Libbey recommends that the Board award the contract to
the lowest, responsive and responsible bidders as follows.
INDIANA AUTO PARTS
3300 South Main Street
South Bend, Indiana 46614
BID:
No. Make of Vehicle Year Bid
4 Burgundy Daewoo Nubira 1999 $210.60
6 Blue Pontiac Sunfire 2001 $575.50
TOTAL $786.10
n r REGULAR MEETING FEBRUARY 12, 2007
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DOUG SCHLIPP - DOUBLE D AUTO BODY
3700 South Gertrude Street
South Bend, Indiana
BID:
No. Make of Vehicle Year Bid
1 Red Hyundai Elantra 1994 $200.00
TOTAL $200.00
STEVE HUBLER
20057 South Bend Road
Plymouth, Indiana 46563
BID:
No. Make of Vehicle Year Bid
3 Red Pontiac Trans Am 1988 $277.00
TOTAL $277.00
TERRY'S AUTO SALVAGE
1926 Tamarack Road
Walkerton, Indiana 46574
BID:
No. Make of Vehicle Year Bid
2 Gray/Red Chevrolet Silverado 1986 $202.00
5 Red Dodge Caravan 1991 $155.00
7 White Dodge Dynasty 1991 $148.00
8 White Dodge Ram 1992 $155.00
TOTAL $660.00
Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be
awarded as outlined above. Mr. Littrell seconded the motion, which carried.
AWARD QUOTATION - EDISON WELL #3A REPLACEMENT -PROJECT NO.
107-027 LWATER WORKS REVENUE BONDS 2006)
In a letter to the Board, Mr. John Wiltrout, Water Works, advised the Board that on
January 19, 2007, quotations were received and opened for the above referred to project.
After reviewing those quotations, Mr. Wiltrout recommends that the Board award the
contract to the lowest, responsive and responsible bidder, Underground Services, 225
South Lafayette Boulevard, South Bend, Indiana 46601 in the amount of $6,030.00.
Therefore, Mr. Inks made a motion that the recommendation be accepted and the
quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried.
APPROVE CHANGE ORDER NO. __1 - BENDIX DRIVE & LATHROP
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INTERSECTION RECONSTRUCITON - WALSH & KELLY, INC. -PROJECT NO. '
106-032 (AIRPORT TIF)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on
behalf of Walsh & Kelly, Inc., 24358 S.R. 23, South Bend, Indiana, indicating that the
Contract amount be increased $43,207.95 for a new Contract sum including this Change
Order in the amount of $870,620.45. Upon a motion made by Mr. Inks, seconded by Mr.
Littrell and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION
AFFIDAVIT -SOUTH MICHIGAN STREET IMPROVEMENTS -SAMPLE STREET
REGULAR MEETING FEBRUARY 12, 2007 ~ ~
TO BRONSON STREET - RIETH RILEY CONSTRUCTION COMPANY INC. -
PROJECT NO. 106-044 ICOIT)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2
(Final) on behalf of Rieth Riley Construction Company, Inc., 25200 S.R. 23, South Bend,
Indiana, indicating that the contract amount be decreased by ($12,836.50) for a new
contract sum including this Change Order in the amount of $131,634.75. Additionally
submitted was the Project Completion Affidavit indicating this new final cost. Upon a
motion made by Mr. Gilot, seconded by Mr. Inks, and carried, Change Order No. 2
(Final) and the Project Completion Affidavit were approved.
APPROVE PROJECT COMPLETION AFFIDAVIT - ORGANIC RESOURCES
DRIVE ON SCALE AND AUTOMATIC GATE - ANTIBUS SCALES AND
SYSTEMS, INC. - PROJECT NO. 106-056 (CAPITAL BUDGETBUILDING
IMPROVEMENTS/TREATMENT-DISPOSAL EQUIPMENT)
Mr. Gilot advised that Mr. Patrick Henthorn, Environmental Services, has submitted the
Project Completion Affidavit on behalf of Antibus Scale and Systems, Inc., 3600 West
McGill Street, Suite 100, South Bend, Indiana, 46628, for the above referenced project,
indicating a final cost of $95,640.00. Upon a motion made by Mr. Inks, seconded by Mr.
Littrell and carried, the Project Completion Affidavit was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -LAWN
MOWING & MAINTENANCE SERVICES
In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested
permission to advertise for the receipt of bids for the above referenced services.
Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the
above request was approved subject to review by Purchasing.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -
BIOSOLIDS TRUCKING (SEWAGE WORKS OPERATIONS & MANAGEMENT)
In a memorandum to the Board, Mr. Ken Smith, Environmental Services, requested
' permission to advertise for the receipt of bids for the above referenced service.
Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the
above request was approved subject to review by Purchasing.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -PAINT
SUPPLIES (USER DEPARTMENTS
In a memorandum to the Board, Mr. Matthew Chlebowski and Ms. Toni Higbee, Central
Services, requested permission to advertise for the receipt of bids for the above
referenced supplies. Therefore, upon a motion made by Mr. Littrell, seconded by Mr.
Inks and carried, the above request was approved subject to review by Purchasing.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND
TITLE SHEET -RIVER CROSSING #5 IMPROVEMENTS - PROJECT NO. 105-017
(SEWER BOND
In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to
advertise for the receipt of bids for the above referenced project. Mr. Gilot advised that
the Title Sheet for the above referenced project was being presented at this time for
execution. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and
carried, the above request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND
TITLE SHEET -CLEVELAND ROAD NORTH WELL FIELD - PROJECT NO. 107-
023 (WATER WORKS REVENUE BOND)
In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to
advertise for the receipt of bids for the above referenced project. Mr. Gilot advised that
the Title Sheet for the above referenced project was being presented at this time for
execution. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and
carried, the above request was approved.
REGULAR MEETING
FEBRUARY 12, 2007
C ~ ~ APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA
Type Description Contractor/ Amount Motion/
Business Carried
Service ICP Repair Plan - Perkin Elmer $8,808.00 Inks/Littrell
Agreement January 1, 2007 to Lab, Inc.
December 31, 2007
(Wastewater O&M)
Service Consulting Services - Suzanne Z. Miller NTE Inks/Littrell
Agreement January 15, 2007 to $42,000.00 Subject to
December 31, 2007 - Council's
Community & Approval on
Economic February
Development (CED 12, 2007
Fund)
Letter of Lincoln Way West Youth Service Littrell/Inks
Agreement Commercial Corridor Bureau
Fagade Matching Grant
Program -Time
Extension to March 15,
2007 (COIT)
Contract Emergency Board-Up Michiana Board- GilotlInks
List Ups
Agreement Facility Rental - 5` Ivy Tech $500.00 Inks/Littrell
Annual South Bend Community
Police Department College
Awards Ceremony -
February 25, 2007
(Contractua13989)
Addendum Near Northwest Near Northwest Inks/Littrell
Neighborhood Neighborhood
Revitalization Program
- Time Extension to
December 31, 2007
(CDBG)
Addendum 80/20 Program -Time Community Gilot/Inks
Extension to June 30, Homebuyer's
2007 (CDBG) Corporation
Addendum Studebaker Trunk The Troyer Group $73,600.00 Littrell/Inks
Storm Sewer -Project
No. 106-004 (2006
Sewer Bond)
Agreement Collective Bargaining The Morris Inks/Littrell
Agreement Performing Arts
Center and South
Bend Local No.
187
Service Heating and Air Herrman & $6,822.00 GilotlInks
Agreement Conditioning for Goetz, Inc.
Eleven (11) Fire
Stations (General
Fund)
Service Generators for Eleven Herrman & $2,925.00 Inks/Littrell
Agreement (11}Fire Stations Goetz, lnc.
(General Fund)
Service Twelve (12) Lifepak Medtronic $18,500.00 Inks/Littrell
Agreement Defibrillators for the
Central Fire Station -
2007-2008 (General
Fund)
Service Preventative Indiana Trane $10,368.00 Inks/Littrell
Agreement Maintenance Program
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REGULAR MEETING FEBRUARY 12.2007
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Type Description Contractor/ Amount Motion/
Business Carried
for Central Fire Station
- 2007 (General Fund)
Agreement Develop a Federal B&D Consulting $6,500.00/ Inks/Littrell
Relations Work Plan, Month
Execute Strategies to
Pursue Federal
Relations Objectives,
and a Federal Lobbyist
for the City of South
Bend (Other
Professional Services)
Agreement Staff Support - 2007 & Urban Enterprise $210,000.00 Inks/Littrell
2008 (UEA) Association of
South Bend, Inc.
Agreement Staff Support - 2007 Housing $40,000.00 Inks/Littxell
(HDC) Development
Corporation of St.
Joseph County
ACCEPT AND FILE UNIFORM CONFLICT OF INTEREST DISCLOSURE
STATEMENT
Ms. Suzanne Z. Miller, 1421 E. LaSalle Ave, South Bend, submitted to the Board a
Uniform Conflict of Interest Disclosure Statement for acceptance. Ms. Miller
occasionally serves as a paid consultant for various projects for South Bend Heritage
Foundation. Upon a motion made by Mr. Gilot seconded by Mr. Inks and carried, the
Uniform Conflict of Interest Disclosure Statement was accepted and filed.
APPROVAL OF STREET CLOSURES/PROCESSIONS
The following street closures and processions were submitted for approval. It was noted
that the appropriate departments submitted favorable recommendations.
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SPONSOR EVENT CLOSURE DATE/TIME MOTION/
CARRIED
Downtown Procession - St. Michigan Street March 16, 2007 - Inks/Littrell
South Bend Paddy's - 200 Block to 4:30 p.m. - 4:50
Downtown LaSalle Hotel p.m.
PDB & Tent
Party
Shamrock Club Procession - St. Jefferson Blvd. May 17, 2007 - Inks/Littrell
of Notre Dame Patrick's Day From Frances 9:00 a.m. to 12:30
Parade Street, across p.m.
river and end at
Columbia
Street
City of South Traffic Municipal Garage -June 1, Gilot/Littrell
Bend Parks and Restriction Parking Garage 2007 - 5:00 p.m.
Recreation Change - 32"d -Wayne and to 9:00 p.m. and
Annual St. Joseph June 2, 2007 -
"World's Streets, 5:00 a.m. to 4:00
Largest Garage involving p.m.
Sale Michigan, Wayne Street
Wayne and St. from St. Joseph to
Joseph Streets Michigan -June
1, 2007 from 6:00
p.m. to 9:00 p.m.,
and June 2, 2007
from 5:00 a.m. to
5:00 .m.
REGULAR MEETING FEBRUARY 12.2007
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APPROVAL OF REVOKABLE PERMIT - INSTALLATION OF FLOWER
PLANTERS ON LINCOLN WAY WEST
Mr. Gilot stated a Revocable Permit has been received for the purpose of allowing the
installation of flower planters in the right-of--way at 1527 Lincoln Way West, 513 Lincoln
Way West, and 2806 Lincoln Way West. The encroachment shall remain in the right of
way until the time as the Board of Public Works of the City of South Bend shall
determine that such encroachment is in any way impairing or interfering with the
highway or with the free and same flow of traffic. Engineering stated that the planters
should be set at a minimum of 18" back from the curb and should not be placed on the
sidewalk. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the
Revocable Permit was approved subject to recommendations.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following
traffic control device was approved:
NEW INSTALLATION: Temporary Handicapped Accessible Parking Space
LOCATION: 613 East Broadway
REMARKS: All Criteria Has Been Met
ADOPT RESOLUTION NO. 03-2007 - A RESOLUTION OF THE SOUTH BEND
BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE
PROPERTY
Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 03-2007
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following
property is unfit for the purpose for which it was intended and is no longer needed by the
City of South Bend:
Savin Copier Mode19940, Serial #6A68080033
WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal
of personal property which is unfit for the purpose for which it was intended and which
is no longer needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the
City of South Bend that the items listed above are no longer needed by the City; are unfit
for the purpose for which they were intended and have an estimated value of less than
one thousand dollars ($1,000.00).
BE IT FURTHER RESOLVED, that said items may be transferred or sold at
public auction or private sale, without advertising. However, if the property is deemed
worthless, such may be demolished or junked.
ADOPTED this 12th day of February, 2007.
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
s/Gary A. Gilot, President
s/Carl P. Littrell, Member
s/Donald E. Inks, Member
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ATTEST:
s/Linda M. Martin, Clerk
REGULAR MEETING FEBRUARY 12.2007
ADOPT RESOLUTION NO. 04-2007 - A RESOLUTION OF THE SOUTH BEND
BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE
PROPERTY
Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION N0.04-2007
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following
property is unfit for the purpose for which it was intended and is no longer needed by the
City of South Bend:
175 Sets -Janesville Clothing - Cammando Coats and Pants
30 Pairs - Servus Rubber Boots
WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal
of personal property which is unfit for the purpose for which it was intended and which
is no longer needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the
City of South Bend that the items listed above are no longer needed by the City; are unfit
for the purpose for which they were intended and have an estimated value of less than
one thousand dollars ($1,000.00).
BE IT FURTHER RESOLVED, that said items may be transferred or sold at
public auction or private sale, without advertising. However, if the property is deemed
worthless, such may be demolished or junked.
ADOPTED this 12th day of February, 2007.
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
s/Gary A. Gilot, President
s/Carl P. Littrell, Member
s/Donald E. Inks, Member
ATTEST:
s/Linda M. Martin, Clerk
FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS
The Division of Environmental Services, Street Department, Water Works and Equipment
Services submitted Safety Reports for January 2007. These reports reflect
injuries/accidents for each month and provide for a comparison. There being no further
discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the
reports were accepted and filed.
FILING OF MONTHLY REPORT -WATER WORKS
Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works
for the month of January 2007. There being no further discussion, upon a motion made
by Mr. Littrell, seconded by Mr. Inks and carried, the monthly report was accepted and
filed.
APPROVE TITLE SHEET - FARMINGTON LANE
Mr. Gilot advised that the Title Sheet for the above referenced subdivision was being
presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr.
Littrell and carried, the above referred to Title Sheet was approved and signed.
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REGULAR MEETING FEBRUARY 12, 2007
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APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT:
Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Standby
Letter of Credit to the Board and recommended approval:
IRREVOCABLE STANDBY LETTER OF CREDIT NO. 70-0026682
ISSUED BY: MFB Bank
FOR: Fernwood, Phase Three
AMOUNT: $61,870.00
EXPIRES: February 8, 2008
IMPROVEMENT: Sanitary Sewer and Municipal Water
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Letter of
Credit was approved.
FINAL ACCEPTANCE OF SUBDIVISION AND MAINTENANCE BOND - TERRE
VERDE HILLS SUBDIVISION -PORTAGE REALTY CORPORATION
Mr. Gilot advised that Mr. Rob Nichols, Engineering, submitted the Final Acceptance of
Subdivision and Three-Year 10% Maintenance Bond on behalf of Portage Realty
Corporation for the Terre Verde Hills Subdivision in the amount of $21,700.00. Upon a
motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Acceptance and
Maintenance Bond were approved
ACCEPTANCE OF SURETY - LAFAYETTE FALLS, SECTION 5 - KENDALL
WEISS, LLP
Mr. Gilot advised that Mr. Rob Nichols, Engineering, submitted the Subdivision
Improvements Performance Bond on behalf of Kendall Weiss, LLP, for the Lafayette
Falls, Section 5 subdivision in the amount of $360,006.25. Upon a motion made by Mr.
Littrell, seconded by Mr. Inks and carried, the Subdivision Improvements Performance
Bond was approved.
^
APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS
Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the
following Contractor and Excavation Bonds be approved and/or released as follows:
BOND OF CONTRACTOR
Jordan Concrete Construction
Kaser Concrete Contractors Inc.
Released Effective February 12, 2007
Approved Effective February 2, 2007
Pursuant to Resolution No. 100-2000
BOND OF EXCAVATION
Linebach Funkhouser, Inc.
LICENSE OR PERMIT BOND
Thomas Boggs
dba Michiana Board-Ups
Approved Effective February 2, 2007
Approved Effective February 12, 2007
Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be
approved and/or released as outlined above. Mr. Inks seconded the motion, which
carried.
FILING OF CERTIFICATES OF INSURANCE
Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following
Certificates of Insurance were accepted for filing:
^
Southside Auto Salvage & Towing
Safe Environment Corporation of Indiana
Thomas Boggs dba Michiana Board-Ups
REGULAR MEETING
FEBRUARY 12, 2007
APPROVE CLAIMS
Mr. Gilot stated that the following claims were submitted to the board for approval:
1
Name Amount of Claim Date
Ci of South Bend $1,448,441.44 Janu 29, 2007
Ci of South Bend $705,514.90 Februa 5, 2007
Ci of South Bend $1,594,166.17 Febru 9, 2007
St. Jose h Coun Housin Consortium $79.46 Janu 12, 2007
St. Jose h Coun Housin Consortium $21,560.19 Janu 12, 2007
St. Jose h Coun Housin Consortium $302.94 Janua 12, 2007
St. Jose h Coun Housin Consortium $96.65 Janua 12, 2007
St. Jose h Coun Housin Consortium $27.50 Janua 12, 2007
St. Jose h Coun Housin Consortium $190.55 Janu 12, 2007
South Bend Community School
Corporation -Utility Reimbursement
for Vacated Education Center Buildin $11,528.07 January 12, 2007
Mr. Gilot made a motion that the claims be approved and the reports as submitted be
filed. Mr. Inks seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr.
Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:35 a.m.
BOARD OF PUBLIC WORKS
1
~~~~
Gary A. Gilot, President
Carl P. Littrell, Member
onald E. nks, Member
1
ATTEST:
Li a M. Martin, Cler t