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HomeMy WebLinkAbout10/13/1980 Board of Public Works MinutesREGULAR MEETING AN OCTOBER 13, 1980 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 13, 1980, by President Patrick M. McMahon, with Mr. McMahon and Mr. Richard L. Hill present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. McMahon and carried, the minutes of the regular meeting of October 6, 1980, were approved as submitted. OPENING OF BIDS - BIRDSELL STREET CURB AND SIDEWALK IMPROVEMENTS This was the date set for receiving bids for the curb and sidewalk improvements for Birdsell Street (CD 79- 303 -C). The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Carl J. Reinke & Sons 721 N. College South Bend, Indiana $45,408.45 Ziolkowski Construction 1005 S. Lafayette South Bend, Indiana $39,875.00 Batteast Construction 430 E. LaSalle South Bend, Indiana Bid was signed by Harold G. Reinke, non - collusion affidavit was in order, and a bid bond in the amount of 5% of the bid was submitted. Bid was signed by Ben Ziolkowski, non- collusion affidavit was in order and a bid bond in the amount of 5% of the bid was submitted. Bid was signed by Robert V. Batteast, non - collusion affidavit was in order, and a bid bond in the amount of 5% of the bid was submitted. $36,205.46 McIntyre & Jones Bid was signed by Kenneth A. 2526 West 6th Street McIntyre, non - collusion affidavit Mishawaka, Indiana was in order, and a bid bond in the amount of 5% of the bid was submitted. $29,698.00 Rieth -Riley Construction Bid was signed by Richard D. Ruhlman, P. 0. Box 1775 non - collusion affidavit was in South Bend, Indiana order, and a bid bond in the amount of 5% of the bid was submitted. $29,488.63 Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bids were referred to the Engineering Department for review and recommendation. VACATION RESOLUTION NO. 3498. 1980 - CONFIRMED (BENDIX DR. & ALLEY This was the date set for holding a public hearing on Vacation Resolu- tion No. 3498, 1980, for the vacation of Bendix Drive from the southerly line of the Conrail Railroad right -of -way to a point 489 feet northeast, and the first east - west alley south of Linden Avenue from Bendix Drive to a point approximately 135 feet east, City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. It was noted that letters had been received from the various city agencies indicating that there was REGULAR MEETING no objection to the proposed vacation. Upon McMahon, seconded by Mr. Hill and carried, t Vacation Resolution and ordered preparation to be filed on October 20, 1980, with a publ Assessment Roll to be held on November 17, 1 OCTOBER 13, 1980 a motion made by Mr. ie Board confirmed the )f the Assessment Roll .c hearing on the i80, APPROVAL OF HOUSE MOVE - 834 SOUTH MEADE TO 2107 SOUTH MEADE Mr. McMahon announced that this was the publ proposed house move of Timothy J. Lykowski t by William Marvin from 834 South Meade Stree Street. He stated that adjacent property ow by the Building Department of the proposed m following route was being considered: south thence east on Sample to Olive; thence south and thence west on Delaware to Meade, with t the south -west corner of Meade and Delaware. from Mr. Ralph J Wadzinski, Manager of the Lighting, was also submitted to the Board fo of the move was recommended subject to the f c hearing on the move a house owned to 2107 South Meade ers had been notified ve, and that the on Meade to Sample; on Olive to Delaware; e destination being A recommendation ureau of Traffic and consideration. Approval llowing conditions: l.. That the time and date of the move bejcleared with%the New Jersey and Indiana Railroad, the Grank Trunk Railroad and Conrail. 2. That so long as the Olive Street railroad crossing is closed for repairs by the Grand Trunk Railroad, the move will not be allowed. 3. That a minimum of 72 hours' notice ofjthe proposed move will be required by the city to ascertain if scheduling will allow the move in view of the Sample Street widening presently underway. Upon a motion made by Mr. McMahon, seconded the house move was approved subject to the APPROVAL OF CONTRACT (AUTOMATIC SPRINKLER C The Contract with Automatic Sprinkler Corpor protection work in the Atrium in the amount submitted for Board approval. The bid for t awarded to Automatic Sprinkler Corporation o McMahon advised that the Construction Manage reviewed the contract and recommended that t Upon a motion made by Mr. McMahon, seconded the contract was approved and the required C Performance Bond and Labor and Materials Pay APPROVAL OF CHANGE ORDER NO. 1 - y Mr. Hill and carried, ove stipulations. . - FIRST BANK C tion for the fire f $67,398.00 was • above project was August 4, 1980. Mr. and Architect had • Board execute same. y Mr. Hill and carried, rtificate of Insurance, end Bond were filed. Y TILE',(FIRST BANK C .c. was submitting Change ertain revisions to type of tile in order nk portion and hotel rotection board for the Construction nd it to be in order. ld be $137,020.00. y Mr. Hill and carried, Mr. McMahon stated that Interior Finishes, I Order No. 1 in the amount of $46,095.00 for their contract which included a change in th to be consistent with the materials in the b portion of the project, and also to provide insulation purposes. Mr. McMahon stated tha Manager had reviewed the change order and fo It was noted that the new contract amount wo Upon a motion made by Mr. McMahon, seconded the change order was approved. FILING OF PETITION TO VACATE INTERIOR STRE HEIGHTS APARTMENTS) (BEACON A petition for the vacation of the interior streets within the Beacon Heights Apartments was submitted by Gerald Gulling, General Partner of the apartment complex. It was noted that a vacation of 1 1 REGULAR MEETING OCTOBER 13, 1980 the interior streets within the facility had been requested by the city since these facilities do not meet current city codes for public rights of way. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the petition was referred to the Engineering Department, the Department of Community Development and the Area Plan Commission for preliminary review and recommendation. APPROVE ACQUISITION OF VEHICLE (POLICE DEPARTMENT) Police Chief Dan Thompson advised the Board that the city had received $9,400.00 in funds for the recent sale of old police vehicles, and he was desirous of purchasing a van to be used as a paddywagon since the present van was in need of numerous repairs. He had obtained quotes of $7,071.78 by Gurley -Leep Buick for a 1980 Dodge van, $6,171.00 for a one -half ton 1980 Chevrolet and $6,075.00 for a three- quarter ton 1980 Chevrolet van from L. 0. Gates, Mishawaka. The Chief requested concurrence by the Board of the purchase of the van from L. 0. Gates in the amount of $6,075.00 and the assignment of Vehicle No. 720 to the van. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, approval was given. APPROVAL OF TRAFFIC CONTROL DEVICE Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the following traffic control device was approved upon the recom- mendation of Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting: INSTALL NO PARKING WITHIN 15 FT. OF PAVEMENT - E. side of Mayflower Road, from 100' south of Scenic to 200' north of Scenic. FILING OF INDIANA STATE HIGHWAY COMMISSION RESOLUTION - S.R. 23 AND INDIANA AVENUE (CONTROLLED TURNING MOVEMENTS Mr. McMahon advised that the Board had previously approved on September 8, 1980, turning movements at the above intersection. A copy of the official action by the state concurring in the turn - ing controls was submitted. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the agreement was filed. APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the following handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance: Loren Robbins, 309 Pin Oak Circle, Mishawaka Vivian P. Fisher, 909 Riverside, South Bend Delphine Stephenson, 52701 Quince Rd., South Bend Lynn H. Dee, 840 Prairie Ave., South Bend FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the following Certificates of Insurance were filed: South Bend- Mishawaka Chamber of Commerce 230 West Jefferson Boulevard South Bend, Indiana Arrow Services, Inc. 1815 North Michigan Street Plymouth, Indiana REGULAR MEETING FILING OF STREET LIGHT OUTAGE REPORT The report indicated a total of four outages] October 2 through October 7, 1980. Upon a m McMahon, seconded by Mr. Hill and carried, tli APPROVAL OF CLAIMS OCTOBER 13, 1980 from the period of >tion made by Mr. te report was filed. Chief Deputy Controller Michael L. Vance submitted Claim Docket No. 18950 through 19537 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the claims were approved and the report filed. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the meeting was adjourned at 9:50 a.m. trick M. ATTEST: Barbara J. Bye s, Cl k 1