Loading...
HomeMy WebLinkAbout06/10/1980 Board of Public Works MinutesREGULAR MEETING JUNE 10. 1980 A regular meeting of the Board of Public Works was convened at 4:00 p.m., on Tuesday, June 10, 1980, by Mr. Joseph E. Kernan in the absence of the Board President, with Mr. Kernan and Mr. Richard L. Hill present. The regular meeting had been scheduled for Monday, June 9, 1980, at 9:30 a.m., however, it had been re- scheduled to June 10th due to lack of a quorum. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the regular meeting of June 2, 1980, were approved as submitted. AGENDA ITEMS ADDED Mr. Kernan stated that the following items would be added to the agenda and considered by the Board immediately after filing of the Street Light Outage Report: Reqeust of Jaycees to operate a Dunk Tank at Ethnic Festival Application of Eckankar for food booth at Ethnic Festival Request to relocate Air Force fighter plane display from Baer's block to Century Center parking lot Request for block party (Oak Street) Tent Sale (Eslinger) Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the above items were added to the agenda. CANCEL BOARD MEETING OF JUNE 30, 1980 Mr. Kernan announced that, because of the Fourth of July holidays to be celebrated by city employees on Thursday and Friday, July 3 and 4, 1980, the regular meeting of the Board on Monday, June 30th, would be cancelled. AWARD BIDS - STREET DEPARTMENT DE -ICING CHEMICALS Mr. John Baumgartner, Manager of the Bureau of Streets, submitted his recommendation to the Board concerning the bids received for de -icing chemicals. He recommended that the following bids be awarded: The Levy Company Calcium Chloride Slag Sand Mixture $11.25 /ton Medusa Aggregate Calcium Chloride Sand 10.15 /ton Diamond Crystal Salt Rock Salt 33.65/ton Morton Salt Rock Salt 26.94/ton International Salt Rock Salt 31.49 /ton Mr. Kernan stated that it was being recommended that awards be made to all bidders, except Domtar Industries because the proper bid security had not been furnished, thereby enabling the city to use all the companies as sources for the de -icing chemicals if needed. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the recommendation of Mr. Baumgartner was approved and the above bids were awarded. AWARD BID - STREET DEPARTMENT SWEEPER Mr. John Baumgartner, Manager of the Bureau of Streets, submitted his recommendation to the Board concerning the bid received for a Street Department sweeper. He recommended that the sole bid of Ries Equip- ment Company, for a 1973 re- conditioned Elgin Pelican Sweeper in the amount of $23,500.00 be awarded. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the recommendation was approved and the bid awarded to Ries Equipment Company. 7 REGULAR MEETING JUNE 10, 1980 APPROVE ASSIGNMENT AND RE- ASSIGNMENT OF POLICE VEHICLE NUMBERS Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following police vehicles were assigned vehicle numbers: Vehicle No. Year Make Serial No. Assigned 692 1980 Ford Fairmont DE91A164985 693 1980 Ford Fairmont DE91A164987 694 1980 Ford Fairmont DE91A164988 695 1980 Ford Fairmont DE91A164990 696 1980 Ford Fairmont DE91A164989 697 1980 Ford Fairmont DE91A164986 625 1980 Dodge Aspen NL41CAF213535 626 1980 Dodge Aspen NL41CAF213534 627 1980 Dodge Aspen NL41CAF213521 628 1980 Dodge Aspen NL41CAF213501 629 1980 Dodge Aspen NL41CAF213517 641 1980 Dodge Aspen NL41CAF213507 642 1980 Dodge Aspen NL41CAF213504 643 1980 Dodge Aspen NL41CAF213506 644 1980 Dodge Aspen NL41CAF213523 645 1980 Dodge Aspen NL41CAF213512 646 1980 Dodge Aspen NL41CAF213526 647 1980 Dodge Aspen NL41CAF213533 648 1980 Dodge Aspen NL41CAF213532 649 1980 Dodge Aspen NL41CAF213527 650 1980 Dodge Aspen NL41CAF213503 651 1980 Dodge Aspen NL41CAF213522 652 1980 Dodge Aspen NL41CAF213528 653 1980 Dodge Aspen NL41CAF213505 654 1980 Dodge Aspen NL41CAF213529 655 1980 Dodge Aspen NL41CAF213530 656 1980 Dodge Aspen NL41CAF213510 657 1980 Dodge Aspen NL41CAF213518 658 1980 Dodge Aspen NL41CAF213513 659 1980 Dodge Aspen NL41CAF213524 660 1980 Dodge Aspen NL41CAF213511 661 1980 Dodge Aspen NL41CAF213515 662 1980 Dodge Aspen NL41CAF213514 663 1980 Dodge Aspen NL41CAF213519 664 1980 Dodge Aspen NL41CAF213502 665 1980 Dodge Aspen NL41CAF213531 666 1980 Dodge Aspen NL41CAF213520 667 1980 Dodge Aspen NL41CAF213525 668 1980 Dodge Aspen NL41CAF213508 669 1980 Dodge Aspen NL41CAF213516 670 1980 Dodge Aspen NL41CAF213509 732 1977 Dodge Charger X522K7R294087 APPROVE REQUESTS FOR PERMISSION TO ADVERTISE FOR BIDS Detective Bureau Detective Bureau Detective Bureau Detective Bureau Detective Bureau Detective Bureau Chief Thompson Patrol Lieutenant Patrol Sergeant Patrol Sergeant Patrol Sergeant Traffic Traffic Traffic Traffic Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Patrol Spc. Operations Mr. David E. Jahn, Project Manager, Sollitt Construction Company, requested permission to advertise for bids for the Atrium portion of the First Bank::Center, for structural, curtainwall and sprinkler work for the above project. He requested that bids be opened by the Board on July 7, 1980. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. It was indicated that the Department of Engineering has prepared plans and specifications for curb and sidewalk improvements on Blaine, Allen and Sherman Streets between California and Lindsey Street. A request was received by the Board for permission to advertise for bids for the project based on the condition of the curbs and sidewalks in that area, and subject to the availability of funding. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. ...._.0 REGULAR MEETING JUNE 10. 1980 Services Division Chief, Spandward Mitchem, informed the Board by letter that the present contract with Comet Car Wash for police vehicle car washes expires on June 30, 1980. He requested permission to advertise for bids for the period commencing in July through June, 1981. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. Mr. Louis Gro -nds, Vehicle Maintenance, requested permission to advertise for bids for tire repairs for city vehicles. It was noted that the present contract with Firestone Tire and Rubber expires on June 30, 1980. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3490, 1980 (PRAIRIE AVENUE AT GRANT STREET) VACATION RESOLUTION NO. 3490, 1980 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: East /West 12' alley North of Lots 50, 51 and 52 in Highland Park First Add. North of Prairie Avenue at Grant Street; East /West 12' alley North of Lots 149, 150 and 151 in Whiteman's First Addition North of Prairie Avenue at Grant Street. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including,- but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 49, 50, 51 and 52, Highland Park First Addition; Lots 148, 149, 150, 151, Whiteman's First Addition. Notice of this Resolution shall be published on the 13th & 20th day of June, 1980, in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 7th day of July, 1980, at 9:30 o'clock, A. PSI., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 9th day of June, 1980. BOARD OF PUBLIC WORKS. s/ Joseph E. Kernan s/ Richard L. Hill ATTEST: s/ Barbara J. Byers, Clerk REGULAR MEETING JUNE 10, 1980 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Board filed the reports, adopted the above Resolution and set a public hearing on the resolution for July 7, 1980. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3489, 1980 (HOMELAND SECOND ADDITION) Patrick M. McMahon, P. E., Civil City Engineer, filed an Assessment Roll with respect to Vacation Resolution No. 3489, 1980, for the vacation of an alley running 130 feet East -West to the first North - South alley between Lots 142 and.143, of Homeland Second Addition. The following property may be injuriously or beneficially affected by such vacation: Lots 142 and 143, Homeland Second-Addition. The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon a motion made by Mr. Kernan, seconded by Mr. Hill aid carried, the Assessment Roll was filed and set for public hearing on July 7, 1980. FILING OF PETITION TO VACATE ALLEYS (HIGHLAND PARK SECOND ADDITION) The petition of William J. Weaver, 1710 South Twyckenham, was received which petitioned the Board to vacate the following alleys in Highland Park Second Addition: An alley 14 feet in width running North from Delaware Street to Calvert Street between and parallel to Olive Street and Phillipa Street; and An alley 12 feet in width running West from Phillipa Street to the first north -south intersecting alley between: and parallel to Delaware Street and Calvert Street. UpQn a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the petition was referred to the Engineering Department, Area Plan Commission and Community Development Department for preliminary review and recommendation. APPROVAL OF CHANGE ORDER NO. 5 - RITSCHA.RD BROS. (FIRST BANK CENTER EXCAVATION) Mr. Kernan stated that Ritschard Brothers, Inc., has submitted for approval Change Order No. 5 in the amount of $100.00 for additional excavation between columns to the top of existing foundations for east wall footings. It was noted that the Construction Manager and the Architect had reviewed the change order and the work performed and had found it to be in order. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the change order in the amount of $100.00 was approved, bringing the new contract total amount to $498,042.07. APPROVAL OF AGREEMENT WITH INDIANA & MICHIGAN ELECTRIC (LIFT PUMP - BRICK ROAD AND U.S. 31 BYPASS) Upon the recommendation of David Wells, P.E., Manager of the Bureau of Administration and Design, an agreement with Indiana & Michigan Electric Company was submitted to the Board for approval for the construction and maintenance of a sewage lift station at Brick Road and U. S. 31 Bypass. A customer credit of $1,150.00 was deducted from the cost with the balance due from the city in the amount of $9,951.00 as an "aid to construction" with the right of refund for up to six years. The agreement provides that, for each customer, exclusive of the initial customer or customers considered in the making of an extension, connected to such an extension within the period of six years from the completion of such extension, 4 , REGULAR MEETING JUNE 10. 1980 Indiana & Michigan will refund to such initial customer (being the City of South Bend), in proportion to the respective contributions toward the cost of such extension, an amount equal to 22 times the estimated annual revenue from such new customer, less the cost of service of such new customer, but the total of all refunds to such customers shall in no event exceed the aforesaid contributions of such customer. It will be the city's responsibility to notify Indiana & Michigan of any new customers that are added to the extension. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the agreement was approved and executed by the Board. APPROVE OPEN AIR STAND LICENSE (DAWG HOUSE) The applications of the Dawg House, 2015 Western, received favorable recommendations from the Health Department and the Environmental Protection Office. The Health Department advised that it was inspected on May 30, 1980, and confirmed that all health regulations have been complied with. The Environmental Office advised that there were no trash or litter problems in the immediate vicinity as a result of the stand. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the renewal application was approved. APPLICATION FOR OPEN AIR STAND LICENSE (FIREWORKS STAND - STEVE CRANE An application of Steve Crane for an open air stand license at 1346 North Ironwood for the sale of fireworks was submitted to the Board. Permission from the property owner was attached for the location of the stand. The zoning for the area in question is commercial. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the application was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO CONDUCT STREET SERVICES A request from Dora Lottie for permission to conduct street services on the corner of Washington and Falcon the first two weeks in July was referred to the Bureau of Traffic and Lighting and the Traffic Division of the Police Department for review and recommendation, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried. APPROVE CLOSING RIVER BEND PLAZA TO PARKING (MICHIANA LUNG RUN) A request from Mikki Dobski, River Bend Plaza Coordinator, was received asking for permission to close River Bend Plaza to parking from 8:00 a.m, to 11 :00 a.m., on Saturday, June 7, 1980, in conjunction with the Michiana Lung Run. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request to close the Plaza to parking was approved retroactively. APPROVE BLOCK PARTIES (700 BLOCK 27TH ST. AND 1200 BLOCK E. WAYNE S. Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Light- ing, recommended approval of the request from residents of the 700 block of 27th Street (from Hastings to Wall) for a block party on June 13, 1980, from 5:00 p.m. to midnight. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the recommendation was approved. Mr. Wadzinski also submitted his favorable recommendation for approval of the request of residents of the 1200 block of East Wayne South for a block party on June 14, 1980, from 5:00 p.m. to 11:00 p.m. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the recommendation was approved. I 1 I REGULAR MEETING APPROVAL OF TRAFFIC CONTROL DEVICE JUNE 10. 1980 A request for removal of a two -hour parking sign, 6 A.M. - 6 P.M., and installation of a 30- minute parking sign 6 A.M. - 6 P.M., was received by Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following was approved: Removal of: 2 -Hour Parking, 6 A.M. - 6 P.M. Revise to: 30- Minute Parking, 6 A.M. - 6 P.M. Location: 110 South Hill Street REQUEST TO PURCHASE CITY -OWNED PROPERTY (1002 CEDAR STREET) A request from E. L. Yoder & Associates, 12797 State Road 23, Granger, Indiana, for the purchase of city -owned property located at 1002 Cedar Street, was received by the Board. It was indicated that the company was interested in purchasing the lot and moving a house now located at the southwest corner of LaSalle and Notre Dame to the property on Cedar Street, which would then be offered for sale. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was referred to the various city agencies for review and recommendation. APPROVAL OF CONTRACTORS' BONDS Mr. Ray S. Andrysiak submitted his favorable recommendation to the Board for the following Contractors' Bonds: John Zanka, Jr. 4228 Silver Lane South Bend, Indiana James M. Wegenka 19959 Brick Road South Bend, Indiana Harriet T. Thomas Rafael Sanchez Rafael G. Gonzales Effective: Retroactive to June 3, 1980 Effective: Retroactive to June 3, 1980 Effective: June 10, 1980 Effective: June 10, 1980 Effective: June 10, 1980 Upon a motion made by Mr. Kernan, seconded by Mr.. Hill and carried, the above Contractor's Bonds were approved. APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Environmental /Action Center was received for permission to have city environmental crews clean the following lots within the city: ADDRESS Catalpa, S., 1501 College, N., 1149 Dayton, 121, lots east Dundee, 211, lots south Elmer /Marquette N/W Elmer, N. 1617 Florence, 1816 Johnson, N., 606 Olive, N., 1209 Riverside, 627 St. Joseph, 1816, lot in rear Scott & Hoose Crt. Sibley, 1613 Washington /Iowa, S/W Washington /Kentucky S/W Brookfield, N., 210 Dundee, 326 ('.(1NnTTTnM Junk, trash Boxes, dead trees, junk, trash Litter, rugs, junk Litter, furniture Litter, weeds junk, trash Furniture, weeds Weeds, brush Litter, brush Litter, weeds, lumber, tree Litter, logs, junk Litter, boxes, limbs, junk, trash Stumps, demolition remains, dirt piles Litter Litter Litter, piles of cement Litter, mattress 3 REGULAR MEETING JUNE 10, 1980 It was noted that the property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF HANDICAPPED PARKING PERMITS The following applications for handicapped parking permits were received: Loretta M. Megyesi Doctor's certificate was attached. 3007 Brockton Court Mishawaka, Indiana Amos Bierly Doctor's certificate was attached. R. R. 3, Box 225 Walkerton, Indiana Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above applications were approved for handicapped parking permits and referred to the Deputy Controller's Office for issuance. APPROVAL OF CETA SUBGRANT MODIFICATION (COMMUNITY SCHOOL CORPORATION) Mr. Elroy J. Kelzenberg, Director of the Bureau of Employment and Training, submitted for approval Modification No. 1 to the subgrant agreement with the South Bend Community School Corporation which was approved on October 8, 1979. The modification added narrative and budget for Remedial Reading and Math; increased teachers salaries to cover summer months; decreased program budget for summer supervision; and modified the budget to reflect costs relating to the program. It was noted that all other parts of the initial agreement remained unchanged. Upon `a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the modification was approved. FILING OF STREET LIGHT OUTAGE REPORT The report indicated 17 outages between the period of May 29, 1980, to June 5, 1980. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the report was filed. REQUEST OF JAYCEES TO OPERATE DUNK TANK - ETHNIC FESTIVAL A request from the South Bend Jaycees for permission to operate a Dunk Tank for the Fourth of July weekend, in conjunction with the Ethnic Festival, was received. It was indicated that a donation of three throws for 25(,% would be requested and the money would be used for the Jaycee General Fund, the majority of which is used for the Christmas shopping tour. The only people in the tank would be Jaycee members themselves and it was indicated they would assume their own liability and insurance certificates would be provided upon request by the city. Sufficient safety nets would be placed around the tank to protect the public. Ms. Mikki Dobski, River Bend Plaza Coordinator, informed the Board that, at present, there is no location in mind and it was not known of there would even be room for the booth. She stated that, if the Board did approve the request, it would have to be approved subject to the availability of space. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was referred to the Legal Department and the Plaza Office for review and recommendation. �er.5 REGULAR MEETING JUNE 10, 1980 APPROVAL OF ETHNIC FESTIVAL BOOTH The application of Jan Maciulski, Eckankar, for permission to operate a food booth during the Ethnic Festival was again considered by the Board. Ms. Mikki Dobski, River Bend Plaza Coordinator, stated that the Board had previously turned down the application since it was felt the food was not of an ethnic origin. Since that time, Ms. Dobski stated that she had been informed the group had already spent approximately $2,000 on materials for operation of the booth. After a brief discussion, Mr. Kernan made a motion to approve the application.because of the fact that the applicant had already expended a considerable amount of money, subject to the necessary insurance, and with the understanding that the applicant realize that approval was.for the 1980 Ethnic Festival only and would not set a precedent for coming years. The motion was seconded by Mr. Hill and carried. AIR FORCE DISPLAY MOVED TO "CENTURY CENTER PARKING LOT Ms. Mikki Dobski, River Bend Plaza Coordinator, explained that Century Center would be having a public display from June 13 through July 13, 1980, for Aviation Month, and the 'Chamber of Commerce and Air Force officials felt it would be more appropriate for the display of the Air Force fighter air craft, which had previously been approved for the Baer's block of the Plaza for June 25 through July 6, 1980, to be located in the Century Center Parking lot. Ms. Dobski stated that the Century Center lot was one of the locations considered originally; however, it had been felt the Baer's block was a more natural flow down the block from the Ethnic Festival booths. She stated that she had conferred with the Bureau of.Traffic and Lighting and Mr. Wadzinski had approved the relocation of the display to Century Center. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the display was approved for the Century Center parking lot, subject to concurrence of the Century Center Board of Managers. Ms. Dobski was requested to contact Brian Hedman concerning this matter. REQUEST FOR BLOCK PARTY (10-00--110'0—BLOCK OAK STREET) A request for a block party on July 4, 1980, between the hours of 2:00 p.m. to 8:00 p.m. for the 1000 -1100 blocks of Oak Street was received from Mrs. Linda Johnson, 1015 West Oak. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Traffic Division of the Police Department for review and recommendation. REQUEST FOR TENT SALE - ESLINGER FURNITURE AND APPLIANCES, INC. Mr. J. Douglas Kile, Vice President of Eslinger Furniture and Appliance, requested permission to erect a tent on Eslinger's parking lot on Main Street from July 7, 1980 through August 11, 1980. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Fire Inspection Bureau for review and recommendation, I nd subsequent referral to the Building Department for issuance of the necessary permits, if approved.. APPROVE PURCHASE AGREEMENT (SALE OF 2505 WEST LAWTON STREET) On March 17, 1980, the Board of Public Works approved the sale of the above property. The Common. Council concurred in the sale of the lot. An appraisal was conducted and an offering price of $835.00 was established. Mr. Thomas R. Kinnucan accepted the city's offering price and executed the purchase agreements. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the purchase agreement was approved and executed by the Board and referred to the Legal Department for the drafting of the appropriate deed. REGULAR MEETING APPROVAL OF CLAIMS JUNE 10, 1980 Chief Deputy Controller Michael L. Vance submitted for approval Claim Docket No. 10365 through No. 10811 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the report was filed and the claims approved. There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the meeting was adjourned at 4:50 p.m. ATTEST: Barbara J. ByeIrs, Cl rk elf RTchard L. Hill seph E. Kernan 11 C