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HomeMy WebLinkAbout06/02/1980 Board of Public Works MinutesREGULAR MEETING JUNE 2, 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday,, June 2, 1980, by Mr. Joseph E. Kernan in the absence of the Board President, with Mr. Kernan and Mr. Richard L. Hill present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the regular meeting of May 19, 1980, and the special meeting of May 28, 1980, were approved as submitted. AGENDA ITEMS ADDED Mr. Kernan stated that two items were to be added to the agenda immediately after the bid opening. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, a clarification to the restricted residential parking zones pertaining to visitor permits, and a title sheet for Sample Street improvements were added to the agenda. OPENING OF BIDS - STREET DEPARTMENT SWEEPER This was the date set for receiving bids for a Street Department sweeper. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bid was opened and publicly read: Ries Equipment Company Bid was signed by Norman G. Dahlmann, 2804 Catherwood Drive non- collusion affidavit was in order, .Indianapolis, Indiana and a bid bond in the amount of 10% of the bid was submitted. One Reconditioned 1973 Elgin Hydrostatic Pelican Street Sweeper $23,500.00 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the bid was referred to the City Engineer and the Street Department for review and recommendation. ESTABLISH POLICY ON VISITOR PERMITS - RESTRICTED RESIDENTIAL PARKING ZONES Mr. Hill explained that the Board has, on recent occasions, approved restricted residential parking zones in the 600 block of North Lafayette, west side only; the 900 block of South Esther; and the 1700 block of Hildreth. He stated that the ordinance by which the zones were created provided for three permits to be issued per household and no stipula- tions were made to cover visitors. He stated that it had been suggested that the three permits be provided to each household whether or not there were three vehicles involved, and the Legal Department had felt this was not the best way to handle the matter. Instead, he was recommending that two additional permits be issued to each household for use by visitors and that these permits be labeled "Visitor" and be used at the discretion of the household. Mr. Hill concluded that the Board may need to look at this situation again in the future if there are any problems with the issuance and use of the visitor permits. Mr. Kernan stated that the visitor permits are available in the Deputy Controller's Office on the 12th floor, and he asked that they be placed in the front windshield in the lower left -hand corner when in use. APPROVAL OF TITLE SHEET — SAMPLE STREET IMPROVEMENTS Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the title sheet covering the Sample Street improvements and widening was approved and signed by the Board. `. REGULAR MEETING JUNE 2, 1980 VACATION RESOLUTION NO. 3489, 1980 - CONFIRMED (HOMELAND 2ND ADDITION) This was the date set for holding a public hearing on Vacation Resolu- tion No. 3489, 1980, for the vacation of an alley running 130 feet east -west to the first north -south alley between Lots 142 and 143, of Homeland Second Addition. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. It was noted that a notice had been sent to all property owners in the vicinity of the proposed vacation and letters had been received from the various city agencies indicating that there was no objection to the proposed vacation. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Board confirmed the Vacation Resolution and ordered preparation of the Assessment Roll to be filed on June 9, 1980, with a public hearing on the Assessment Roll to be on July 7, 1980. REQUEST FOR INSTALLATION OF CARILLON CHIMES ON ST. JOSEPH BANK BLDG. Mr. Roland A. Kelly, Vice President and Director of Marketing of St. Joseph Bank & Trust Company, requested permission for the installa- tion of carillon chimes on the roof of the St. Joseph Bank Building. He stated that the chimes would not be used for commercial purposes but would provide what he felt would be an attractive enjoyment to people in the downtown area. Mr. Kernan stated that the Board would need specific information about the chimes as to the times of day they would be played and a determination of decibel levels in the downtown area. Mr. Hill informed Mr. Kelly that the Board wanted to assure that, if there were any future requests of this type in the downtown area, there would be no overlapping of chimes being played. Mr. Kelly agreed with Mr. Hill and stated that he understood that the Board would need to exercise some control in that regard. Mr. Kernan made a motion to schedule a public hearing on the request for the next Board meeting to be held on June 9, 1980, seconded by Mr. Hill and carried. NOTICE OF INTENDED RATE INCREASE - INDIANA CABLEVISION Mr. Kernan stated that Indiana Cablevision was requesting a 15.4% rate increase to its subscribers. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, a public hearing on the proposed rate increase was scheduled for June 16, 1980, with public notice of such intended increase to be published in the South Bend Tribune and the Tri- County News on June 6, and June 13, 1980. APPROVAL OF CONTRACT AND ESCROW AGREEMENT - ROPER IBG (FIRST BANK CENTER ATRIUM) Mr. Kernan noted that the contract for the previously awarded project for the skylight on the atrium of First Bank Center had been prepared by Sollitt Construction Company. The bid for the skylight construction had been awarded on January 21, 1980, to Roper IBG in the amount of $809,640.00. It was noted that the appropriate bonds and insurance have been filed with the Board, and all the documents appear to be in order. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the contract was approved. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Escrow Agreement with Roper IBG for the above project was approved providing the payment of interest on all retained funds from the date of the first payment to the contractor. APPROVE TRADE -IN OF COPIER (FIRE DEPARTMENT) Chief Brassell submitted a letter to the Board requesting permission to trade -in an obsolete 3M copier on other office equipment for the Fire Department. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. 1 L 3 REGULAR MEETING PUBLIC HEARING ON USE OF REVENUE SHARING FUNDS APPROVED Chief Deputy Controller Michael schedule a public hearing on the funds as follows: $5,000.00 JUNE 2, 1980 L. Vance requested that the Board proposed use of revenue sharing Ethnic Festival Fireworks The hearing is to be scheduled for June 16, 1980. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Board approved the request to schedule the public hearing and directed the Clerk to advertise for a hearing to be held on Monday, June 16, 1980. APPROVE REQUEST TO ADVERTISE FOR BIDS - LIQUID CALCIUM CHLORIDE (STREET DEPARTMENT) Mr. Kernan stated that, when the Board opened bids for de -icing chemicals at its meeting on May 19, 1980, no bids had been received for the liquid calcium chloride. He stated that Mr. Baumgartner was again requesting permission to re- advertise for the liquid calcium chloride in quantities of 50,000 gallons or less. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the request was approved and the bid opening was set for June 16, 1980. APPROVAL OF LEASES WITH REDEVELOPMENT COMMISSION FOR SURFACE PARKING Mr. Kernan stated that the Redevelopment Department was in the process of updating its leases on downtown property and had submitted leases for the following parcels of property which the city was leasing for parking purposes: Disposition Parcel Nos. 4 -3, 4 -28, 4 -29, 4 -30, 4 -80, 8 -9, 8 -11, 9 -1, 9 -8 and 9 -9 Attorney Crone stated that he had reviewed the appeared to be in the correct legal form. Mr. approval of the leases and, upon a motion made by Mr. Hill and carried, the leases were appro instructed to forward the signed leases to the for its execution. leases Kernan by Mr. ved and Redeve and they recommended Kernan, seconded the Clerk was Lopment Commission ADOPTION OF RESOLUTION NO'. 10','1980 - DISPOSE OF OBSOLETE VEHICLES RESOLUTION NO. 10, 1980 WHEREAS, it has been determined by the Board of Public Works that the following vehicles are obsolete and deteriorated to the point where repair costs would exceed their value: Police Department Mechanical No. 739, 1973 Chevrolet Serial No. 1D37H31480281 Legal Department, Self - Insurance 1975 Chrysler Serial No. 5522K5R179299 WHEREAS, Chapter 186, Acts of 1967, of the Indiana General Assembly, permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above listed vehicles are obsolete and not needed by the City of South Bend. REGULAR MEETING JUNE 2, 1980 BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to scrap said vehicles and that they be removed from the City Vehicle Inventory. BOARD OF PUBLIC WORKS s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Mr. Kernan stated that the Police Department vehicle was involved in an accident and determined to be totaled. The insurance company had settled the claim and the vehicle was to be turned over to the insurance company for salvage. Mr. Hill explained that the Legal Department automobile was acquired as a result of an accident which the Self - Insurance Office had settled and a bid of $289 had been received for salvage of the vehicle. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the resolution was adopted. REQUESTS TO HOLD BLOCK PARTIES The following requests to hold block parties were received by the Board: 700 block of 27th Street from Hastings to Wall - June 13, 1980 from 5:00 p.m. to midnight 1226 East Wayne South to 1235 East Wayne South - June 14, 1980 from 5:00 p.m. to 11:00 p.m. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the requests were referred to the Bureau of Traffic and Lighting and the Traffic Division of the Police Department for review and recommendation. REQUESTS TO PURCHASE CITY - OWNED PROPERTIES The following requests to purchase city- owned properties were received by the Board: Youth Facilities, Inc. - 2222 Lincolnway West (Old Fire Station No. 11) Ivory Kurtz - 233 Elder Street Marian Newbill - 1216 -1220 West Jefferson Blvd. 1320 West Jefferson 1412 West Jefferson 1204 West Jefferson 1220 West Jefferson 1205 West Jefferson 1307 West Washington Kenneth Scott - 1001 West Washington 1307 West Washington Mottie Green - 321 Brookfield Street Mr. Kernan made a motion to refer these reqeusts to the various city agencies for review and recommendation. Mr. Hill seconded the motion and it was carried. 1 1 1 REGULAR MEETING APPROVE INDIANA BLACK EXPO PARADE JUNE 2, 1980 A request to conduct a parade in conjunction with the Indiana State Miss Black Expo finals on June 21, 1980, was recommended for approval by the Bureau of Traffic and Lighting and the Traffic Division of the Police Department, subject to the following: Parade route to be from Hansel Center; west on Washington; north on Walnut (if closed due to construction, then north on College); west on Linden; south on Olive; west on Orange (if not open, then west on Washington); south on Meade; and west on Linden to LaSalle Park. The final route and choice of alternates will be made on June 20, 1980, by the Bureau of Traffic and Lighting. Closing of St. Paul's Place at 1:00 p.m. for use of area for marshalling and formation. Closing of Linden Avenue from Meade to Falcon for the parade. Filing of the necessary Certificate of Insurance in the amount of $1,000,000 with the city named as an additional insured. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the parade request was approved in. accordance with the above recom- mendations of the Bureau of Traffic and Lighting. APPROVE BLOCK PARTY - ST. LOUIS BOULEVARD A recommendation from the Bureau of Traffic and Lighting was received concerning the request to close St. Louis Boulevard from Howard Street north to the first alley, on June 7, 1980, from 5:00 p.m. to 12:00 midnight. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the block party was approved. FILING OF REPORT - CLEVELAND ROAD EXTENSION It was noted that, on May 5, 1980, the Board approved temporary measures to be instituted within a 30 -day period for the Cleveland Road Extension -Brick Road By -Pass in response to a petition received concerning safety of the roadway. Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted a progress report to the Board. His report indicated that the re- striping of the pavement markings of the centerline have been completed; additional median wall delineation was accomplished by installation of Chevron signage and delineator plates have been ordered and would be installed upon arrival. The end of wall markings were 75% complete; and at the Brick and Cleveland Extension intersection, the Brick Road warning signs were completed and the Cleveland Road warning signage was expected to be installed during the week of June 2, 1980. The report concluded that the above measures were "near term" measures employed while geometric changes were being studied. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the report was filed. APPROVE STREET LIGHT REMOVALS Mr. Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, recommended approval of the following street light removals: 12 lights on Washington Street from Chapin to Williams It was noted by Mr. Kernan that removal of the above mentioned lights would result in a monthly decrease charge of $145.32. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the recommenda- tions for street light removal were approved. REGULAR MEETING APPROVAL OF EXCAVATION BOND - McDANIEL ASPHALT COMPANY JUNE 2. 1980 The Board received an Excavation Bond for McDaniel Asphalt Company. A recommendation from Ray S: Andrysiak was received for approval of the Excavation Bond. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the bond of McDaniel Asphalt Company was approved. APPROVAL OF RELEASE OF EXCAVATION BOND - GERALD J. O'BRIEN The Board received a request to release the Excavation Bond for Gerald J. O'Brien. Mr. Ray S. Andrysiak had reviewed the request for release and advised that the bond could be released. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Board approved release of the above bond. APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Environmental /Action Center was received for permission to have city environmental crews clean the following lots within the city: ADDRESS 1149 N. College 411 Dayton 1922 S. Walnut 1346 Bissell 1001 E. Corby 419 N. Eddy, lot north 1023 Georgiana 1502 S. Scott 1725 Arnold 1112 S. Franklin 423 Brookfield 442 Brookfield N/E Prairie & Indiana 1206 Fremont 1134 Harvey CONDITION boxes, junk, trash litter, demolition trash weeds, dead limbs, demolition litter, junk, trash litter, junk, weeds, litter, junk, trash Major clean -up litter, junk junk, garbage junk, garbage litter litter, brush, junk demolition remains, junk boxes, trash j unk It was noted that the property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF HANDICAPPED PARKING PERMITS The Board received the following applications for handicapped parking permits: Anna Doyle (Doctor's Certificate was attached) 1230 East Fairington Circle South Bend, Indiana Edith Battenberg (Renewal) 820 North Webster Mishawaka, Indiana Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the applications for handicapped parking permits were approved and referred to the Deputy Controller's Office for issuance of the necessary handicapped stickers. 1 A REGULAR MEETING JUNE 2, 1980 APPROVAL OF CETA SUBGRANT MODIFICATIONS Mr. Elroy J. Kelzenberg, Director of the Bureau of Employment and Training, submitted for approval Modification No. 2 to the agreement with the Indiana Employment Security Division. The modification augments the administrative budget by $300 for costs associated with contract administration. It was noted that all other parts of the initial agreement and of Modification No. 1 remained unchanged. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the modification was approved. Modification No. 2 was submitted for approval which provided an administration budget for costs associated with contract administra- tion for the agreement with the Salvation Army. It was noted that all other parts of the initial agreement and of Modification No. 1 remained unchanged. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the modification was approved. APPROVAL OF SIDEWALK DAYS ON RIVER BEND PLAZA The Downtown Council of the Chamber of Commerce requested permission to hold the Annual Downtown Sidewalk Days on River Bend Plaza on. July 24 -26, 1980. It was noted that the Plaza Office would provide tents and tables to the participating merchants. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved subject to the purchase of a vendor's license by the merchants and the filing of the appropriate Certificate of Insurance in the amount of $1,000,000 with the City of South Bend named as an additional insured. APPROVAL OF ETHNIC FESTIVAL BOOTHS Mr. Kernan stated that, since the first Ethnic Festival had been held in downtown South Bend, there have been a substantial increase in the number of applications for booths. He felt this was a testimony to Mikki Dobski, Ethnic Festival Coordinator, and the Ethnic Festival Committee. He stated that some of the requests are from out of the city and even out of the state and, because of a lack of space this year, a close look.had been taken as to the placement and location of the various craft, food and display booths. He felt the Board needed to be very selective of the new applications as to providing ethnic origin and also to avoid duplication of booths, and he felt first preference should be given to Ethnic Festival participants who had set up booths in the past. He stated that the Board hoped to encourage local people to participate in the activities. Mr. Hill agreed with Mr. Kernan's comments and stated that the city must be careful and must try not to displace its local ethnic booths with commercial booths from out of the city and out of the state. Ms. Dobski submitted the various applications for craft, food and display for consideration by the Board. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following applications were approved: CRAFT BOOTHS Roland Klein - Hand -made Indian jewelry St. Pierre Ruffin Club - Hand -made crafts of St. Pierre Ruffin Club Jane Bill - Materials related to United Nations (UNICEF) John and Louise Nagy - Wooden toys, dried flowers, planters Judy Patel - Wall hangings, placemats, miscellaneous items from India Tarner - Petsche - jewelry and imported gifts, hand - carved figurines Justin L. Miller - Laser -beam prints, balloons and jewelry Sharon Streebel - Ceramics and miscellaneous crafts Kaushik V. Parikh - Hand - carved items from India FOOD BOOTHS Mary Allen - Barbecue foods Tillie Arch - Hungarian food and pastries Isaac Albala - Jewish food REGULAR MEETING JUNE 2, 1980 Arnetta.Stewart'.- Fried Fish Chester Bentkowski - Polish food Donald Smith Swedish food Martha.Spencer - Pit barbecue, chitterlings Shirley Sells - Deep -fried pastries Caan.as Delight Restraurant - Barbecue ribs, chicken, fish, etc. Charles Maternowski - Hot dogs (All American Booth) Y Xuan Mai - Vietnamese food Frank J. Wukovits — Hungarian food Deutscher Fortbilding Verein - German food Dolglaziek Concession - Elephant ears Macri Italian Bakery - Pasteries, breads Donald Lukasiewicz - Hot beef sandwiches New Salem Missionary Baptist Church - Barbecue foods James H. Moore - Balloons and soft drinks Aurora Escobedo Tacos El Campito, Inc. - Mexican food Kate Keesling /Laurie Graner - French crepes, chicken, fruit James Puzzello - Italian food Margret G. Smith - German food St. Andrew Greek Orthodox Church- Grecian foods Sts. Peter and Paul Serbian Church - Serbian food Thomas Farkas - Cotton Candy and sno -cones Chan Quoc Duong - Oriental food Wanda Coleman and Kenneth Thomas - West Indian and Black American food It was noted that all food booth participants are required to file with the Board _a Certificate of Insurance in the amount of $500,000 and naming the City of South Bend as an additional insured, in addition to approval by the Health Department. DISPLAY BOOTHS Matt Baran — Plaques, dolls, crystal, wood carvings Jan Maciulski - Eckankar materials Lisa Cunningham - Bailly Nuclear Plant Nancy Conroy - Pro -life materials Mahlon Wise - Planned Parenthood Materials Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following applications were denied for craft booths because of the space requirements, and because the applications were new and similar booths were already approved: Edwin Quinn - Jewelry Erna Johnson - Jewelry Sharad India Crafts — Indian items Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the following applications were denied for food booths because of the space requirements and because the applications were not local or based on ethnic origin. Jan Maciulski - Cakes and corn fritters Robert Schmidt - Various cheeses Hodson's Homestyle Fudge - Fudge and soft drinks APPROVE LOCATION FOR 1980 FIREWORKS DISPLAY Ms. Mikki Dobski, Coordinator of the 1980 Ethnic Festival, requested permission for approval of a location for the Fourth of July fireworks to be held on conjunction with the Ethnic Festival on.July 4, 1980. She recommended the northeast corner of LaSalle at Hydraulic Avenue, or the south side of LaSalle at Hydraulic Avenue. She explained that the Fire Department and the Bureau of Traffic and Lighting had approved either location for the display. Upon a motion made by REGULAR MEETING JUNE 2. 1980 Mr. Hill, seconded by Mr. Kernan and carried, the Board's attorney was requested to contact the property owners to obtain permission for use of the lots and also to prepare the necessary releases required, in addition to naming the property owners as additional insured under the city's liability policy. It was decided that the Board would make its final decision on the location for the display after the necessary permission and releases were obtained. FILING OF CERTIFICATE OF INSURANCE' MUNCIE TREE SURGERY Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Certificate of Insurance for Muncie Tree Surgery was filed. STREET LIGHT OUTAGE REPORT The report indicated a total of 69 outages for the period of May 4 through May 29, 1980. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board for approval Claim Docket No. 9187 through No. 10364 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the report was filed and the claims were approved. There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the meeting was adjourned at 10:27 a.m. ATTEST: Barbara J. Bye s, Cl seph E. Kernan eD APP ® " tiXoRts st��� pF V UB �qQo ..... 'c ar L. Hill seph E. Kernan eD APP ® " tiXoRts st��� pF V UB �qQo .....