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Home My WebLink About01/20/11 Board of Public Works Agenda Review SessionBOARD OF PUBLIC WORKS Agenda Review Session January 20, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Review Session: January 6, 2010 B.Regular Meeting: January 10, 2010 C.Claims Review: January 17, 2010 2.OPENING OF BIDS A.Coveleski Stadium Improvements – Main Facility Rehabilitation – Project No. 111-005A 1.Funding: Coveleski Bond Fund (438.1001.460.42.01) 3.OPENING OF PROPOSALS A.Coveleski Stadium Improvements – Scoreboard A/V Equipment, Front End & Production Equipment Renovations – Project No. 111-005B 1.Funding: Coveleski Bond Fund (438.1001.460.42.01) 4.CHANGE ORDERS A.Miami Road Widening (Kern Road to Jackson Road) – Project No. 098-082 1.Company: Hoffman Bros., Inc. 2.Change Order No.: 6 3.Increase Amount: $16,870.64 4.Percent of Increase: 0.038% 5.Modified Contract Amount: $4,457,677.97 6.Funding: FHWA/LRSA (251.0608.431.42.32) B.Traffic Signal Modernization – Project No. 108-065 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 8 3.Decrease Amount: ($23,499.47) 4.Percent of Decrease: (4.352%) 5.New Contract Amount: $570,256.80 6.Funding: FHWA 5.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Southwest Corner of Main Street & Jefferson Boulevard Site Restoration (Concrete) – Project No. 110-072 1.Company: McIntyre Jones, Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $1,301.95 4.Percent of Increase: 3.47% 5.Total Percent of Increase: 3.47% 6.Modified Contract Amount: $38,778.15 7.Funding: SBCDA TIF (420.1050.460.42.01) Page 1 of 6 BOARD OF PUBLIC WORKS Agenda Review Session January 20, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.PROJECT COMPLETION AFFIDAVIT A.Century Center Halls A & B Decorative Wall Panels – Project No. 110-030 1.Company: Brown & Brown General Contractors, Inc. 2.Final Contract Amount: $71,449.20 3.Funding: Century Center Bond (670.0406.645.42.02) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.One (1) or More, Pre-Owned Tactical Rescue Unit 1.Funding: 2011 Fire Department Capital (288.0902.422.43.02) 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.Pleasant Street Sewer Separation Phase II - Project No. 109-029 1.Funding: Engineering - Sewer Projects (658-0621-415-31-02) B.East Bank Storm Sewer Phase 1A – Project No. 109-070 1.Funding: 2010 Sewer Bond (651.0630.415.42.06) C.Coveleski Stadium Improvements - Main Concourse Construction – Project No. 111-005C 1.Funding: Coveleski Bond Fund (438.1001.460.42.01) D.Clay/Cleveland/River Commons Lift Station Improvements – Project No. 109- 087 1.Funding: 2010 Sewer Bond (641.0630.793.63.35) 9.RESOLUTIONS A.No. 08-2011 – A Resolution of the South Bend Board of Public Works Regarding the Retirement of “Nikko”, A K-9 Police Department Unit B.No. 10-2011 – A Resolution of the South Bend Board of Public Works for the Trade of Two (2) Fire Trucks C.No. 11-2011 – A Resolution of the Board of Public Works South Bend, Indiana, to Set Wage Rates for the Year 2011 Projects Costing Less than $200,000 D.No. 12-2011 – A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Centre Township (Henry Annexation Area) E.No. 13-2011 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Equipment: One (1) Savin 3828 Copier – City Clerk’s Office 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Agreement – APM Environmental, Inc. Page 2 of 6 BOARD OF PUBLIC WORKS Agenda Review Session January 20, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Water Work’s Risk Management Plan and Process Safety Management Compliance Implementation & Review 2.Amount: $4,675 3.Funding: Water Works Operations (620.0640.604.31.06) B.Agreement – Corporal Scott Ross 1.Service: Purchase of Police Department K-9 Unit, “Nikko” 2.Amount: $1 C.Agreement – Indiana Mailing Systems 1.Service: Renew Preventative Maintenance Agreement for the Omation 2100 Letter Opener Purchased in 2008 2.Amount: $425 3.Funding: Water Works Operating Fund (620.0640.657.36.02) D.Agreement – Indiana Department of Environmental Management 1.Service: Electronic Signature Acceptance for Mark Rzepnicki to Electronically Report and Sign Hazardous Chemical Reporting for Eleven City Facilities E.Contract – JEM Morris Construction, Inc. 1.Service: Coveleski Stadium Improvements – New Synthetic Turf Playing Surface – Project No. 110-008J 2.Amount: $966,500 3.Funding: SBCDA TIF (420.1050.460.42.02) F.Addendum – Habitat for Humanity 1.Service: Neighborhood Service Program Construction of Four Homes – Change in Construction Completion Date to September 23, 2013 G.Hold Harmless & Indemnification Agreement – Dore & Associates, Inc. 1.Service: Studebaker Demolition Area A, Phase IV, Bid Package B – Project No. 109-032 H.Supplemental Proposal for Professional Services – Jones Henry Engineering, Ltd. 1.Service: Clay, Cleveland, and River Commons Pump Station Replacement Engineering – Project No. 109-087 2.Amount: $35,000 3.Funding: WWTP O&M (641.0630.793.31.02) I.Professional Services Proposal – Malcolm & Pirnie, Inc. 1.Service: WWTP Instrumentation & Control Gap Analysis – Project No. 111- 011 2.Amount: $39,500 3.Funding: WWTP O&M Engineering (641.0630.793.31.02) J.Professional Services Agreement – Grauvogel & Associates 1.Service: Building 69 Spill Investigation Agreement – Project No. 111-012 2.Amount: $5,170 3.Funding: Loss Recovery Fund - MTBE Page 3 of 6 BOARD OF PUBLIC WORKS Agenda Review Session January 20, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 K.Professional Service Agreement Amendment – McCormick Engineering, LLC 1.Service: Pleasant Street Sewer Separation Phase 2 – Project No. 109-029 – Increase Due to Length of Project & Finalizing Plans 2.Amount: $8,000 3.Funding: Engineering - Sewer Projects (658-0621-415-31-02) L.Amendment – South Bend Heritage Foundation 1.Service: 2010 Contract for Alley Reconstruction – Extension of Completion Date to December 31, 2011 2.Funding: CDBG (212.1021.460.81.47) M.Amendment – South Bend Heritage Foundation 1.Service: 2010 Contract for Center for Arts & Culture – Extension of Completion Date to December 31, 2011 2.Funding: CDBG (212.1035.460.81.48) N.Amendment – South Bend Heritage Foundation 1.Service: 2010 Contract for Robertson’s Apartments Rehabilitation –Extension of Completion Date to December 31, 2011 2.Funding: CDBG (212.1021.460.81.27) O.Amendment – Northeast Neighborhood Revitalization Organization 1.Service: 2010 Contract for Acquisition, Rehabilitation & Demolition Program – Extension of Completion Date to December 31, 2011 2.Funding: CDBG (212.1021.460.81.58) P.Amendment – Northeast Neighborhood Revitalization Organization 1.Service: 2010 Contract for Program Delivery – Extension of Completion Date to December 31, 2011 2.Funding: CDBG (212.1021.460.81.57) Q.Amendment – Northeast Neighborhood Revitalization Organization 1.Service: 2008 Contract for Acquisition & Sustainable Rehabilitation– Extension of Completion Date to December 31, 2011 Only 2.Funding: CDBG (212.1034.460.81.27) R.Amendment – Community Homebuyer’s Program 1.Service: 2009 Contract – Extension of Completion Date to December 31, 2011 2.Funding: CDBG (212.1035.460.81.04) S.Amendment – Community Homebuyer’s Program 1.Service: 2010 Contract – Extension of Completion Date to December 31, 2011 2.Funding: CDBG (212.1021.460.81.04) T.Amendment – South Bend Home Improvement Program 1.Service: 2010 Contract for Owner-Occupied Housing Rehab Project– Extension of Completion Date to December 31, 2011 2.Funding: CDBG (212.1021.460.81.05) Page 4 of 6 BOARD OF PUBLIC WORKS Agenda Review Session January 20, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 U.Amendment – Code Enforcement 1.Service: 2009 Contract for City-Wide Demolition of Dilapidated Structures within the City –Extension of Completion Date to December 31, 2011 Funding: CDBG (212.1035.460.81.14) V.Amendment – Code Enforcement 1.Service: 2009 Contract for Demolition of Vacant/Abandoned Houses in the NRSA – Extension of Completion Date to December 31, 2011 2.Funding: CDBG (212.1035.460.81.12) W.Amendment – Center for the Homeless 1.Service: 2010 Contract for Rehab Building to Establish a Shelter for Homeless Veterans – Extension of Completion Date to December 31, 2011 2.Funding: CDBG (212.1021.460.81.42) X.Agreement – Indiana Michigan Power Company 1.Service: I&M to Provide New Service at 710 S. Arnold St. for Oliver Plow Memorial Trail – Project No. 110-065 2.Amount: $883.55 3.Funding: AEDA/TIF (324.1050.460.42.01) 11.RECOMMENDATIONS A.Processions 1.Event: 2011 St. Patrick’s Day Parade a)Applicant: Michiana Celtic Society b)Date/Time: March 12, 2011; 9:00 a.m. to 12:30 p.m. c)See Comment – Traffic & Lighting 2.Event: Run, Panther, Run! a)Applicant: St. Anthony de Padua Home & School Association b)Date/Time: April 16, 2011; 7:00 a.m. to 10:00 a.m. c)Favorable Recommendations 12.YEARLY SUMMARY REPORT – DEPARTMENT OF PUBLIC WORKS A.Central Services 13.MONTHLY REPORT OF OPERATIONS - DEPARTMENT OF PUBLIC WORKS A.Environmental Services B.Central Services 14.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services 15.AMENDED IRREVOCABLE LETTER OF CREDIT A.Applicant: Cleveland Woods Development Co., LLC & Mutual Bank Page 5 of 6 BOARD OF PUBLIC WORKS Agenda Review Session January 20, 2011 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Reason:– Cleveland Woods Development Co. has failed to Complete Required Sanitary Sewer and Municipal Water in Fernwood – Phase Three 2.Bond No.: 2544726682 3.Amount: $61,870 with Amended Expiration Date of January 31, 2012 16.RATIFY BONDS A.Contractor Bonds 1.Paul Hundt Concrete Contractor, Inc. – For Release Effective February 7, 2011 17.CLAIMS 18.PRIVILEGE OF THE FLOOR 19.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6