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Home My WebLink About01/10/11 Board of Public Works MeetingBOARD OF PUBLIC WORKS MEETING January 10, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.OPENING OF BIDS A.Demolition of Structures for Olive Road Widening – Project No. 110-090 1.Funding: AEDA TIF (324.1050.460.39.82) 2.AWARD BID, APPROVE CONSTRUCTION CONTRACT, AND ACCEPT BID TAB A.Memorial Hospital Streetscape Improvements - Bid Package #2 – Project No. 109-091B 1.Company: Ancon Construction Co., Inc. 2.Amount: $943,063.22; Base Bid and Bid Alternate #1 3.Funding: Medical TIF (426.1050.460.31.02) 3.REJECT BID AWARD AND APPROVE REQUEST TO RE-ADVERTISE A.Two (2) More or Less, 2010 or Newer 33-Cubic Yard Side-Loading Refuse Trucks 1.Company: Pyramid Equipment 2.Comments: Requested Truck Configuration Exceeds Legal and Safety Load Weight Limits 4.CHANGE ORDERS A.Raw Pump No.1 Upgrade – Project No. 109-039 1.Company: Thieneman Construction, Inc. 2.Change Order No.: 2 3.Increase Amount: $2,564 4.Percent of Increase: 0.81% 5.New Contract Amount: $318,564 6.Funding: Sewer Bond (642.0630.415.43.66) B.Southern View Drive Culvert Replacement – Project No. 109-008 1.Company: Underground Services 2.Change Order No.: 2 3.Increase Amount: $1,444.04 4.Percent of Increase: 3.20% 5.New Contract Amount: $50,862.04 6.Funding: Sewers/Other Contractuals (641.0621.792.63.35) C.Kennedy Park Sewer Separation – Phase I – Project No. 109-003 1.Company: C&E Excavating, Inc. 2.Change Order No.: 3 3.Increase Amount: $44,183.25 4.Percent of Increase: 2.75% 5.New Contract Amount: $1,651.020.66 6.Funding: 2007B Sewer Bond (651.0621.415.31.02/651.0621.665.66.11) Page 1 of 7 BOARD OF PUBLIC WORKS MEETING January 10, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D.Kennedy Park Sewer Separation – Phase II – Project No. 110-003 1.Company: C&E Excavating, Inc. 2.Change Order No.: 2 3.Increase Amount: $3,490 4.Percent of Increase: 0.35% 5.New Contract Amount: $994,248.30 6.Funding: 2007B Sewer Bond (651.0621.415.31.02/651.0621.665.66.11) E.Embedded Sensor CSO Monitoring Project – Phase II – Project No. 109-019 1.Company: HRP Construction Company, Inc. 2.Change Order No.: Amended #7 – Error in Math on Previously Approved Change Order #7 (Corrected from $2,316,315.63 to $2,326,315.63) 3.Increase Amount: $61,913.72 4.Percent of Increase: 2.73% 5.New Contract Amount: $2,326,315.63 6.Funding: SRF F.Blower Nos. 1A & 1B – Project No. 109-074 1.Company: Bowen Engineering Corp. 2.Change Order No.: 3 3.Increase Amount: $7,962.29 4.Percent of Increase: 0.37% 5.New Contract Amount: $2,183,725.29 6.Funding: Sewer Bond (651.0630.415.42.06) G.Procurement of Miscellaneous Water Fittings – Project No. 109-066 1.Company: Underground Pipe and Valve 2.Change Order No.: 2 3.Increase Amount: $1,658.27 4.Percent of Increase: 2.46% 5.New Contract Amount: $68,970.47 6.Funding: SRF 5.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Kennedy Park Sewer Separation – Project No. 109-003 1.Company: C&E Excavating, Inc. 2.Change Order No.: 4 (Final) 3.Decrease Amount: ($188,090.90) 4.Percent of Decrease: (5.66%) 5.Total Percent of Decrease: (3.32%) 6.Revised Contract Amount: $3,132,391.85 7.Funding: 2007B Sewer Bond (651.0621.415.31.02/651.0621.665.66.11) Page 2 of 7 BOARD OF PUBLIC WORKS MEETING January 10, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.CERTIFICATES OF SUBSTANTIAL COMPLETION A.Raw Pump No. 1 Upgrade – Project No. 109-039 1.Company: Thieneman Construction, Inc. 2.Date of Substantial Completion: November 8, 2010 3.Funding: Sewer Bond (642.0630.415.43.66) B.Bartlett Street Parking Structure Façade Renovation – Project No. 110-027 1.Company: Ziolkowski Construction, Inc. 2.Date of Substantial Completion: November 30, 2010 3.Funding: Medical TIF (426.1050.460.31.02) C.Embedded Sensor Phase II – Project No. 109-019 1.Funding: Sewer Bond 7.PROJECT COMPLETION AFFIDAVIT A.Jefferson Boulevard & Wayne Street Electrical Outlet Repairs – Project No. 110- 068 1.Company: Concord Electric 2.Amount: $8,843 3.Funding: SBCDA TIF (420.1050.460.42.01) B.ARRA Mill and Fill – Project No. 109-060 1.Company: Reith-Riley - INDOT 2.Funding: ARRA (Stimulus) (101.0602.2431.31.06) Ironwood Drive Water Main Extension – Project No. 109-052 C. 1.Company: C&E Excavating, Inc. 2.Amount: $293,851.35 3.Funding: Bond 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Trucking of Belt-Pressed Wastewater Biosolids 1.Funding: Wastewater O&M (641.0630.793.63.35) B.Diamond Avenue Trunk Storm Sewer - Project No. 109-033 (With Title Sheet) 1.Funding: 2010 Sewer Bond/EDIT 9.RESOLUTIONS A.Resolution No. 01-2011 – A Resolution Of The South Bend Board Of Public Works For The Trade Of One (1) 1993 Case Loader For One (1) LDR/Backhoe Of Greater Value From The South Bend Division of Streets to McDonald Machinery Co. B.Resolution No. 02-2011 – A Resolution Of The South Bend Board Of Public Works For The Trade Of Three (3) 2008 Harley Davidson Road King Motorcycles For Three (3) 2011 Electra Glide Harley Davidson Motorcycles Of Page 3 of 7 BOARD OF PUBLIC WORKS MEETING January 10, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 Greater Value From The South Bend Police Department To McDaniel’s Harley Davidson C.Resolution No. 03-2011 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1.Property: .40 Caliber Sig Sauer Gun – Corporal Thomas Leszcz Retirement D.Resolution No. 04-2011 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1.Property: .40 Caliber Sig Sauer Gun – Sergeant Marian Nicks-Walker Retirement E.Resolution No. 05-2011 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Property: Unit 392, 1995 Giant Leaf Vac, VIN 249833 F.Resolution No. 06-2011 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Property: IT Computers 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Agreement for Services – CBCinnovis, Inc. 1.Service: Credit Reporting Services for HUD Counseling and the REWARD and SBHIP Programs 2.Amount: $2,400 3.Funding: CED General Fund (211.1001.460.31.19) B.Professional Services Agreement – Greeley & Hansen 1.Service: Review LFA Plans for East Bank Sewer Separation Project with LTCP – Project No. 109-070 2.Amount: $17,500 3.Funding: Wastewater Engineering (641.0630.793.31.02) C.Agreement – Notre Dame University 1.Service: Five Year Agreement for Fire Department Emergency Medical Services 2.Amounts Paid to City: 2011- $10,717.52; 2012- $10,931.87; 2013-2015- To be Computed Based on Salary Ordinance D.Contract – Notre Dame University 1.Service: Five Year Contract for Emergency Medical Services for Special Events 2.Amounts Paid to City: Hourly Rates Dependent on Personnel E.Customer Service Agreement – Integra 1.Service: Document Destruction and Recycling Service 2.Amount: $1,500 3.Funding: (101.0101.413.33.03) F.Preventative Maintenance Agreement – Herrman & Goetz, Inc. Page 4 of 7 BOARD OF PUBLIC WORKS MEETING January 10, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: HVAC Preventative Maintenance for 2011 at Water Works Facilities 2.Amount: $10,400 3.Funding: Water Works Ops (620.0640.602.31.35) G.Professional Services Agreement – Perkin Elmer 1.Service: Repair and Maintenance for Wastewater Lab Equipment – Two Year Contract through 12/31/2012 2.Amount: $21,456 for Two Years 3.Funding: Wastewater Ops H.Professional Services Agreement – DLZ Indiana 1.Service: Design for Expansion of Steel Warehouse over CSO 003 Trunk Sewer – Project No. 111-007 2.Amount: $19,500 3.Funding: Bond I.Contract – On-Site Health Solutions 1.Service: Wellness Screenings and Case Management for City Employees 2.Amount: $41,800 (1,100 Employees at $38 Each ) 3.Funding: Health Insurance Fund (711.0401.671.31.06) J.Gibson Insurance Agency, Inc. 1.Service: Advisory and Brokerage Services to City for Property and Casualty Insurance Requirements 2.Amount: $90,000 3.Funding: Business Insurance (226.0417.672.31.06) K.Agreement – ME Simpson Company 1.Service: 2011 Leak Detection Survey for 575 Miles of Water Main, 42,000 Stop Boxes, and 5,500 Fire Hydrants 2.Amount: $73,900 3.Funding: Water Operating Budget (620.0640.605.31.06) L.Professional Services Agreement – DLZ Indiana, LLC 1.Service: Michigan Street Lift Station Relocation Feasibility Study – Project No. 111-008 2.Amount: $12,500 3.Funding: Wastewater Professional Services (641.0630.793.31.02) 11.RECOMMENDATIONS A.License Renewal 1.Type: Massage Establishment a)Applicant: Perfect Balance b)Location: 1518 Mishawaka Avenue c)Favorable Recommendations B.Processions 1.Martin Luther King, Jr. Day Walk Page 5 of 7 BOARD OF PUBLIC WORKS MEETING January 10, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a)Applicant: Ivy Tech Community College b)Date/Time: January 17, 2011; 1:00 p.m. to 2:30 p.m. c)Favorable Recommendations 2.Right to Life Walk (Walk the Talk Event) a)Applicant: Knights of Columbus b)Date/Time: January 16, 2011; 2:00 p.m. to 3:00 p.m. c)Favorable Recommendations 3.Homeward Bound Walk & Run a)Applicant: Indiana Association for Community Development b)Date/Time: April 2, 2011; 8:00 a.m. to 10:30 a.m. c)See Comments: Parks Department, Customer Service 12.TRAFFIC CONTROL DEVICES A.Denied - - Handicapped Accessible Parking Space Sign 1.Location: 1141 College Street 2.Has not Met Requirements – Applicant has Driveway that Provides Better Access to Home 13.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.17410 Darden Road– Water 14.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works 15.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works 16.CERTIFICATES OF INSURANCE A.Ryan Fireprotection, Inc. – Noblesville, Indiana B.Schawartz Electric, Inc. – Wakarusa, Indiana 17.RATIFY BONDS A.Excavation Bonds 1.Asplundh Construction Corp. – Approved December 30, 2010 2.S&L Concrete & Excavating, LLC – Approved December 30, 2010 18.CLAIMS 19.PRIVILEGE OF THE FLOOR Page 6 of 7 BOARD OF PUBLIC WORKS MEETING January 10, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 20.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7