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HomeMy WebLinkAbout6I(1) Resolution No. 2836~ ~ ~ ~~ RESOLUTION NO. 2836 A RESOLUTION SETTING PROCEDURES FOR FILING AND CONSIDERATION OF MATTERS BEFORE THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the South Bend Redevelopment Commission (the "Commission") is the duly constituted and governing body of the South Bend Department of Redevelopment, pursuant to I.C. 36-7-14; and WHEREAS, I.C. 36-7-14-8(c) provides that the Redevelopment Commissioners may adopt the rules and by-laws they consider necessary for the proper conduct of their proceedings and the carrying out of their duties; and WHEREAS, the Commission has determined that proper consideration of matters brought before the Commission requires adequate time to review proposed resolutions and other actions; and WHEREAS, the Commission has determined that the regular meetings of the Commission shall occur on the second and fourth Tuesday of each month, commencing in February, 2011; and WHEREAS, the Commission has previously adopted Resolution No. 2428 on the 2nd day of January, 2008, providing for procedures for filing of matters to be considered by the Commission, which resolution should now be amended. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: All matters to be considered at the regular second or fourth Tuesday meeting of the Commission, with the exception of the specific items described in Paragraph 3, below, shall be filed with the Executive Director of the Commission no later than 5:00 p.m. on the Thursday preceding such regular meeting and shall be transmitted to Commissioners by electronic mail, personal delivery, or U.S. mail, as each Commissioner shall prefer, no later than 2:00 p.m. on the Friday prior to such Commission meeting. Such filing and transmittal shall contain the proposed Commission agenda together with the full text, maps, photographs, and renderings of all matters to be considered by the Commission at such regular meeting. 2. For any special meeting of the Commission, such documents shall be filed and notice provided to allow the same period of time for consideration by Commissioners as set forth in the proceeding paragraph, unless such period of time is changed by the affirmative vote of the Commissioners. 3. The following matters may be filed with the Executive Director of the Commission no later than Noon on the business day before a Commission meeting and included on a revised agenda, provided that the text of all such proposals together with the revised agenda is provided to all Commissioners, by the preferred method of delivery for each Commissioner, no later than 5:00 p.m. on the day before the meeting: a. Proposed contracts for professional engineering services relating to property owned by the Commission or property in which the Commission has expressed an interest in purchasing. b. Proposed contracts for professional title services for property owned by the Commission or property in which the Commission has expressed an interest in purchasing. c. Proposed contracts for survey services for property owned by the Commission or property in which the Commission has expressed an interest in purchasing. d. Proposals for Phase I environmental services for property owned by the Commission or property in which the Commission has expressed an interest in purchasing. e. Proposals for appraisal services for property owned by the Commission or property in which the Commission has expressed an interest in purchasing. 4. Matters which are not filed with the Executive Director and transmitted to the Commissioners as provided in this Resolution may be considered at the discretion of the Executive Director only with the concurrence of the Commissioner designated to act as President at the meeting during which the matter is to be considered, unless the above provisions are waived by a concurrence of at least three of the Commissioners. 5. The Executive Director of the Commission is authorized and directed to implement the provisions contained in this Resolution. 6. This Resolution shall be in full force and effect after its adoption. ***** 2 ADOPTED at a meeting of the South Bend Redevelopment Commission held on January 21, 2011, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. ATTEST: rime ~ ame an Trl e CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT ignature rime ~~ame an it e South Bend Redevelopment Commission South Bend Redevelopment Commission