HomeMy WebLinkAbout01/22/07 Board of Public Works Miniutes~~~
PUBLIC AGENDA SESSION
JANUARY 18, 2007
The°,Public Agenda Session of the Board of Public Works was convened at 10:33 a.m. on
Thursday, January 18, 2007, by Board Member Donald Inks, with Mr. Carl P. Littrell
present. Board President Gary Gilot was not present. Also present was Board Attorney
Thomas Bodnar. Board of Public Works Clerk Linda M. Martin presented the Board
with a proposed agenda of items presented by the public and by City staff.
AGENDA ITEMS ADDED
- Resolution -Organic Resources Rate Policy Change '
- Contract -Studebaker Area ADemolition - Phase I & Phase II -Change from Interim
Contract to Contract.
- Contract -First Source Banking Services
- Request to Advertise for the Receipt of Pre-Qualification Applications -Studebaker
Area ADemolition -Phase III & IV -Change to Pre-qualification.
- Recommendation -Homeless Murder Victims Prayer Service
- Fire Department Emergency Equipment Purchase
Board members discussed the following item(s) from that list.
- Safety Reports and Monthly Reports -Central Services
Mr. Al Miller, Central Services, presented the Safety Report and Monthly Report
for the department.
- Letter of Agreement -Notre Dame Trunk Sanitary Sewer
Mr. John Voorde, City Clerk, requested an explanation of the project. Mr. Littrell
explained that this was a joint agreement between Notre Dame University and the
City of South Bend, providing for an even cost sharing to construct, operate and
maintain a sewage metering station. Mr. Littrell explained that the purpose was to
save money by eliminating the need for both organizations to construct their own
separate stations.
- Delivery Vehicle Pass ,
Mr. Inks stated that this was a pilot program started in November of 2003 and that
the program needed to be reinstated at the Regular Agenda Session. Mr. Littrell
said the purpose of the pass is to allow for a delivery vehicle to park in the same
block more than once in one hour without getting ticketed.
The Clerk was instructed to post the agenda and notify the media and other persons who
have requested notice of the meeting agenda. No other business came before the Board.
The meeting adjourned at 11:28 a.m.
BOARD OF PUBLIC WORKS
~~~~~~
Gar-~ilot, President
C~0
Carl .Littrell, Member
~.,~0 ~ ~~
Donald E`. Inks, Member
ATTEST: '
Linda M. Martin, Clerk
REGULAR MEETING JANUARY 22.2007
The regular meeting of the Board of Public Works was convened at 9:32 a.m. on
Monday, January 22, 2007 by Board President Gary A. Gilot, with Mr. Carl P. Littrell
and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar.
REGULAR SESSION JANUARY 22, 2007
tn,
AGENDA ITEM ADDED
Mr. Gilot noted that there was an addition to the agenda for permission to petition for
zoning appeal for the Engman Natatorium Project by the South Bend Heritage
Foundation.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the
public agenda session and the regular meeting of the Board held on January 4 and
January 8, 2007, were approved.
PUBLIC HEARING - DISANNEXATION OF PORTION OF LAFAYETTE FALLS
SUB-DIVISION
Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning the
above referenced disannexation. It was noted that due to a lack of time to publish the
Notice of Public Hearing, the hearing would be rescheduled for February 12, 2007.
OPENING OF BIDS -CLEVELAND ROAD MEDIAN RELOCATION PROJECT.-
PROJECT NO. 106-058 - (AIRPORT TIF)
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
Northern Construction Services, Corn.
Post Office Box 1299
Niles, Michigan 49120
Bid was signed by: Mr. Daniel L. Kulwicki, Jr.
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $199,657.00
JCI Bridle Groun, Inc.
429 Oak Breeze Drive
Valparaiso, Indiana 46383
Bid was signed by: Mr. Carl F. Tungate
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $283,243.50
LaPorte Construction Comnanv, Inc.
Post Office Box 577
LaPorte, Indiana 46350
Bid was signed by: Mr. Thomas G. Blackburn
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $253,725.57
SelEe Construction Comnanv, Inc.
2833 South 11` Street
Niles, Michigan 49120
Bid was signed by: Mr. John M. Szuba
REGULAR SESSION
.~
JANUARY 22, 2007
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $197,502.00
Walsh & Kelly, Inc.
24358 State Road 23
South Bend, Indiana 46614
Bid was signed by: Mr. Kevin J. Kelly
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $238,015.50
Rieth-Riley Construction Company, Inc.
25200 State Road 23
South Bend, Indiana 46634
Bid was signed by: Mr. Todd J. Kulczar
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $198,625.50
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Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids
were referred to the Economic Development and Engineering Departments for review '
and recommendation.
OPENING OF BID -LIGHT BULB SUPPLIES - (USER DEPARTMENTSI
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bid was
opened and publicly read:
All-Phase Electric Supply
1385 North Bendix Drive
South Bend, Indiana 46628
Bid was signed by: Mr. John Blackburn
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Ten percent (10%) Bid Bond was submitted
BID:
Quanti Descri tion Unit Cost
25 9 PAR/HAL/FL $3.92
25 Inside Frosted 15A15 $0.37
50 Exit Lam Frosted 20T61/2/CF $0.80
600 Octron Flood 32/735/RS/ECO $1.24
50 40G 25/CL $0.70
90 50R20 $1.80
60 65BR/30/FL55/12 $1.03
180 Inside Frosted, Da li ht 60A19/IF $0.26
140 60A19/IF/MED $0.26
100 75A/W/RP/DLSW $0.31
1000 100 PAR 38 $5.46
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REGULAR SESSION JANUARY 22, 2007
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120 Soft White 100A/RS/RP $0.57
200 Reflector S of 100A/RS/VS No Quote
100 Flood 50 PAR 36 NSP $5.82
120 90 PAR HAL TF28/LL $3.92
250 Flood 1206R/FL $2.05
100 Sot Clear 150A21/RS $3.85
130 150A/SW/12 $1.07
30 Photo Flood ECA 250A23 $2.10
200 200A21/99/XL $1.41
40 250 Watt Photo ECA $2.10
48 Inside Frosted 300M/PS30/MED $1.51
60 300M/IF/PS25 MED $1.51
150 500/991F/XL $4.23
100 50MR16FL/EXN $3.58
60 250Q/CL/DC/ESS $6.10
24 300T21/2Q/CL $3.97
24 Clear K ton Filled 400T3Q/CL/SS No Quote
100 500PAR56Q/WFL $17.84
40 500Q/CL $2.55
36 1500T3Q/CL $9.17
24 Clear, 35 Watts S76 LU35/MED $10.56
24 HPS, Clear 70 Watts S62 LU70/MED $10.56
60 Coated, 70 Watts S62 LU70/D/MED $12.23
20 HPS Clear 70W S62 MCLR/B17/MED $10.56
50 Coated 70 Watts M98 MP70/C/U/MED $19.44
24 Clear 100 Watts M90 MP100/U/MED $18.33
50 HPS, Clear 100 Watts S54/LU100/MOG $10.56
12 Clear, 100 Watts LU100/MED $10.56
72 Coated, 100 Watts LU100/D/MED $11.29
100 HPS, Clear 150 Watts S55/LU150/55 $10.56
12 Coated, 150 Watts LU150/D/MOG $12.27
10 M150/U/MED $19.74
50 Clear 175 Watts/M57 $11.26
50 M175/U/MOG $11.26
50 Clear, 175 Watts/M57 MUR175/U $11.26
24 HPS Clear, 200 Watts S66/LU200 $23.72
100 HPS Clear, 250 Watts S50/LU250 $10.56
36 Clear 250 Watts/M58 M250/U/MOG $11.02
50 Clear 250 Watts M58 MUR250/U $11.02
10 MH250/U/BT28/MOG $11.02
40 M300/U/MED No Quote
36 Brite White Deluxe 400 Watts, H33GL-
400/DX
$7.44
30 HPS Clear, 400 Watts E18/LU400/MOG $10.56
20 C400/551/ALTO/HPS $10.56
12 Clear 1000 Watts M47 M1000/U/MOG $23.69
30 Clear Universal Burning 1500 Watts,
M1500/BU-HOR
$28.59
90 Dulux 7 Watts CF7 DS/827 $1.34
120 6 Watts Candle 6S6/CLRS6 $0.30
48 20T61/21F $0.81
25 Candle, 15 Watts F15T6/C/140 $0.73
48 Warm White, 15 Watts F15T12/WW $1.75
25 Cool White, 20 Watts F20T12/CW $1.46
30 F26/C/DD/E841 $4.84
('~~ULAR SESSION
JANUARY 22, 2007
10 F30/712/CW/RD $1.56
75 Cool White, 20 Watts
F30T12/CW/RS/SS
$1.88
30 F32T8/741 $1.28
60 23W S iral Lam $5.16
60 32W S iral Lam $5.16
1000 Cool White, F40/CW/SS/40 Watts
Minimum life 20,000 hours.
$0.85
500 Daylight 40 Watts, F40/D30 Minimum life
20,000 hours.
$1.27
165 Twin Lam FT40/DL/835RS $6.02
50 Cool White, 40 Watt F40/CW/SS/ECO $0.85
400 Cool White, 34 Watts F34/CW/EW/ALTO $0.85
120 White 32 Watts F32T8/8L835/ALTO $1.82
50 Cool White F72T12/CW $2.70
50 Cool White, 75 Watts F96T12/CW/SS $1.81
45 Cool White (112), 100 Watts
F96T12/CW/EW
$1.81
24 F96T8/TL741 $4.23
24 FB/34CW/6EW/ALTO $4.46
30 PL/C13W/35/ALTO $3.51
10 PUC26W/35P4/ALTO $4.84
60 PL/57W/27TT $1.34
60 25A19/TO/RP Oran e $1.09
60 25A19/TB/RP Blue $1.09
60 25A19/TG/RP Green $1.09
60 25A/TR/RP Red $1.09
60 25A19/W/RP White $0.42
40 Advance V2S34TP $12.25
10 Advance IZT35325C $54.58
100 4 Foot Ballast R-2540-TP $11.66
50 72" or 95" Hi h Out ut RS-25110-TP $34.74
50 60", 72", or 96" Slim Line R-2E75-S-ST $19.33
50 70 Watts $67.16
50 175 Watts $40.95
50 250 Watts $53.03
50 70 Watts $58.51
30 100 Watts $61.22
30 150 Watts $63.49
20 200 Watts $123.22
20 250 Watts $67.59
30 400 Watts $94.20
200 69A21/TS/8M Min. Lumens - 640 $0.78
1700 116A21/TS/8M Min. Lumens - 1260 $0.73
800 1950L/A23/8M Min. Lumens - 1950 $1.40
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Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bid ,
was referred to Central Services and Purchasing for review and recommendation.
OPENING OF BIDS -SALE OF ABANDONED VEHICLES
This was the date set for receiving and opening of sealed bids for the above referred to
vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
REGULAR SESSION
INDIANA AUTO PARTS
3300 South Main Street
South Bend, Indiana 46614
JANUARY 22, 2007
BID:
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No. Make of Vehicle Year Bid
1 Red Hyundai Elantra 1994 $156.60
2 Gray/Red Chevrolet Silverado 1986 $ 76.50
3 Red Pontiac Trans Am 1988 $176.50
4 Burgundy Daewoo Nubira 1999 $210.60
5 Red Dodge Caravan 1991 $ 76.50
6 Blue Pontiac Sunfire 2001 $575.50
7 White Dodge Dynasty 1991 $ 76.50
8 White Dodge Ram 1992 $126.50
DENNIS T. GILES
19799 Southland Avenue
South Bend, Indiana 46614
BID:
1
No. Make of Vehicle Year Bid
3 Red Pontiac Trans Am 1988 $ 50.00
6 Blue Pontiac Sunfire 2001 $425.00
STEVE HUBLER
20057 South Bend Road
Plymouth, Indiana 46563
BID:
No. Make of Vehicle Year Bid
3 Red Pontiac Trans Am 1988 $277.00
DOUG SCHLIPP - DOUBLE D AUTO BODY
3700 South Gertrude Street
South Bend, Indiana
BID:
No. Make of Vehicle Year Bid
1 Red Hyundai Elantra 1994 $200.00
6 Blue Pontiac Sunfire 2001 $455.00
NEAL HOOTON
126 South Gladstone
South Bend, Indiana 46619
BID:
No. Make of Vehicle Year Bid
3 Red Pontiac Trans Am 1988 $150.00
C _ 3-
REGULAR SESSION
.,, C~? 4
TERRY'S AUTO SALVAGE
1926 Tamarack Road
Walkerton, Indiana 46574
BID:
JANUARY 22, 2007
No. Make of Vehicle Year Bid
1 Red Hyundai Elantra 1994 $155.00
2 Gray/Red Chevrolet Silverado 1986 $202.00
3 Red Pontiac Trans Am 1988 $102.00
4 Burgundy Daewoo Nubira 1999 $101.50
5 Red Dodge Caravan 1991 $155.00
6 Blue Pontiac Sunfire 2001 $413.00
7 White Dodge Dynasty 1991 $148.00
8 White Dodge Ram 1992 $155.00
HAL WEST
Post Office Box 4722
South Bend, Indiana 46634
BID:
No. Make of Vehicle Year Bid
3 Red Pontiac Trans Am 1988 $225.00
6 Blue Pontiac Sunfire 2001 $525.00
JAY BRASSELL
20990 U.S.6
Walkerton, Indiana 46574
BID: Disqualified -late bid
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids
were referred to the Code Enforcement Department for review and recommendation.
After the Bids were opened, Ms. Cathy Daniels, Engineering, brought in a bid from Mr.
Jay Brassell that had just been received at 9:44 a.m. and noted that it was brought in
opened. It was noted by Mr. Inks that the bid was disqualified because it was received
after the deadline, and it was not sealed.
APPROVAL TO INVOKE EMERGENCY POWERS - AWARD OUOTE
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BREATHING AIR COMPRESSOR -FIRE DEPARTMENT
In a Memo to the Board, Mr. Bodnar, Legal Department, requested permission to invoke
emergency powers for the above equipment purchase. Chief Switalski, Fire Department,
submitted three quotes for the Board's review. He stated that the equipment is used to fill
breathing air tanks so it is an emergency. The Fire Department is currently in possession
of a loaner at no cost. Chief Switalski stated that the cost to repair the unit would be
$18,000.00, and to purchase a new unit at the low bid would cost $30,425.00. In his
memo, Mr. Bodnar stated that the air compressor is part of a system involving tubing and
other things which are currently adjusted to a particular model. Insofar as the remainder
of the system is fully functional, a change to a different brand of compressor would
render the remainder of the system obsolete. Mr. Bodnar stated that given the money
savings, the possible time savings and the emergency situation existing, the replacement
of just the compressor from one manufacturer is justifiable. Upon a motion made by Mr.
Gilot, seconded by Mr. Inks and carried, the quote was awarded to Pro Air Midwest, Inc.,
1126 Air Drive, Bloomington, Indiana in the amount of $30,425.00.
REGULAR SESSION JANUARY 22, 2007 yn
r' V''?
APPROVAL OF REQUEST FOR PERMISSION TO PETITION FOR ZONING
APPEAL -SOUTH BEND HERITAGE FOUNDATION - ENGMAN NATATORIUM
PROJECT
Ms. Charlotte Sobel, South Bend Heritage Foundation, stated the Foundation is
requesting permission to submit a petition to the Board of Zoning Appeals of the City of
South Bend regarding two (2) variances, for sideyard setbacks for the Engman
Natatorium which will be rehabilitated into the Indiana University South Bend Civil
Rights Heritage Center. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and
carried, the request to submit the above referenced petition was approved.
' APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -
CEDAR ROCKNE, MADISON STORM SEWER SEPARATION/TITLE SHEET -
PROJECT NO. 105-011 (2007 SEWER BOND)
In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to
advertise for the receipt of bids for the above referred to project. In addition, the Title
Sheet for this project was submitted for approval. Therefore, upon a motion made by Mr.
Gilot, seconded by Mr. Inks and carried, the request to advertise and the Title Sheet were
approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE .RECEIPT OF BIDS
BLACKTHORN BUNKER RENOVATION - PROJECT _NO. 106-078
(BLACKTHORN GOLF COURSE REVENUE)
In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to
advertise for the receipt of bids for the above referred to project. Therefore, upon a
motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise was
approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -
EDISON WELL 3A REPLACEMENT -PROJECT NO. 107-027 - (WW 2006
REVENUE BONDI
In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to
advertise for the receipt of bids for the above referred to project. Therefore, upon a
motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise
was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
SOUTH WELL FIELD WTP UPDATE - 1B -PROJECT NO. 107-02.1_ - (WW
REVENUE BOND 2006)
In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to
advertise for the receipt of bids for the above referred to project. Therefore, upon a
motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise was
approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PRE-
_QUALIFICATION APPLICATIONS - STUDEBAKER AREA ADEMOLITION -
PHASE III & PHASE IV -PROJECT NOS. 107-024 AND 107-028 - (SECTION 108)
In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to
advertise for the receipt ofpre-qualification applications for the above referred to project.
Mr. Littrell stated that the agenda referenced only Phase III, but it should also include
Phase IV. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and
carried, the request to advertise was approved.
APPROVE CHANGE ORDER NO. 4 (FINAL) AND PROJECT COMPLETION
AFFIDAVIT - IRELAND ROAD RECONSTRUCTION - RIETH-RILEY
CONSTRUCTION COMPANY - PROJECT NO. 104-040 (BOND)
Mr. Gilot advised that Thia Vawter, Engineering, has submitted Change Order No. 4
(Final) indicating that the contract amount be increased by $12,584.31 for a total contract
increase of $37,525.91, for a new contract sum including this Change Order in the
amount of $1,793,302.91. Additionally submitted was the Project Completion Affidavit
indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell
and carried, Change Order No. 4 (Final) and the Project Completion Affidavit were
approved.
REGULAR SESSION JANUARY 22, 2007
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APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION
~- - AFFIDAVIT -KENMORE STREET MODEL BLOCK SAMPLE STREET TO FORD
STREET - L.L. GEANS CONSTRUCTION COMPANY -PROJECT NO. 106-038
CDBG
Mr. Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 1 (Final)
indicating that the contract amount be increased by $19,661.77, for a new contract sum
including this Change Order in the amount of $194,481.77. Additionally submitted was
the Project Completion Affidavit indicating this new final cost. Upon a motion made by
Mr. Littrell, seconded by Mr. Inks and carried, Change Order No. 1 (Final) and the
Project Completion Affidavit were approved. ,
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
approval:
TYPE DESCRIPTION BUSINESS AMOUNT MOTION/
SECONDED
Proposal Headworks Analysis Symbiont $6,500.00 Littrell/Inks
NPDES Permit
Requirement
(Sewage Works)
Addendum West Side Residential 420 South Time Inks/Littrell
Enhancement Warren Street Extension to
Matching Grant March 16,
Program (GN/GN) 2007
Letter of Notre Dame Trunk University of $141,333.00 Gilot/Inks
Agreement Sanitary Sewer Notre Dame
Project No. 106-013 Department of
(2006 Sewer Use Utilities
Bond)
Agreement Delivery Vehicle Jimmy John's Inks/Gilot
Pass Restaurant, 138 Subject to
South Michigan Time Limit
Street and Review
by Economic
Develo ment
Contract Professional DLZ of Indiana, Not To Inks/Littrell
Engineering Inc. Exceed Subject to
Service/Studebaker $265,000.00 Legal Review
Area ADemolition -
Phase III
Project No. 107-024
(Section 108)
Amendment Contract Weaver Boos Decrease Inks/Littrell
to Contract Modification for Consultants, Original
Environmental LLC Contract by
Services/ Studebaker ($76,041.00)
Area ADemolition -
Phase I Project No.
104-030 (Sect. 108)
Addendum Model Block Housing Time Inks/Littrell
Programs 2004, 2005, Development Extension to
2006 (CDBG) Co oration June 30, 2007
Addendum NPC Division of Time Inks/Littrell
2005, 2006 (CDBG) Community & Extension to
Economic December 31,
Development 2007
Proposal Leeper Park Odor Symbiont $16,975.00 Gilot/Inks
Control/River
Crossing #4 (Sewage
Works O&M)
Pro osal Pre-A renticeshi Indiana Plan for $25,000.00 Gilot/Littrell
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REGULAR SESSION JANUARY 22, 2007
TYPE DESCRIPTION BUSINESS AMOUNT MOTION/
SECONDED
Wastewater Training Equal
(CSO) Employment,
Inc.
Contract Banking Service First Source Inks/Littrell
Bank
APPROVE TITLE SHEET - LAFAYETTE FALLS SECTION SIX - ABONMARCHE
' Mr. Gilot advised that the Title Sheet for the above referenced project was being
presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr.
Littrell and carried, the above referred to Title Sheet was approved and signed.
APPROVAL OF RECOMMENDATION FOR PROCESSION -PEDIATRIC BRAIN
TUMOR FOUNDATION -ANNUAL RIDE FOR KIDS
Mr. Gilot stated that favorable recommendations have been received by Traffic and
Lighting, Park Department, Police Department and the City Attorney's office, in
reference to a request as submitted by Mr. Anthony Certa, Pediatric Brain Tumor
Foundation, to conduct the above referred to procession, on July 8, 2007, on the
designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr.
Littrell and carried, the above referred to process was approved.
APPROVAL OF RECOMMENDATION TO CONDUCT ON_ __ SITE __PRAYER
SERVICE -HOMELESS VICTIMS MEMORIAL
Mr. Gilot stated that favorable recommendations have been received by Traffic and
Lighting, Park Department, Police Department and the City Attorney's office, in
reference to a request as submitted by Mr. Michael Elliott, to conduct the above referred
to prayer service, on January 25, 2007, in the vacant lot area of the former Studebaker
Museum. Mr. Gilot stated that the Street Department would clean and prepare the lot and
that the Mayor's Office was in favor of the location. Upon a motion made by Mr. Gilot,
' seconded by Mr. Littrell and carried, the above referred to prayer service was approved.
APPROVE AMENDMENT TO IRREVOCABLE LETTER OF CREDIT:
Mr. Rob Nichols, Division of Engineering, submitted a request to the Board and
recommended approval for an amendment extending the expiration date to February 6,
2007 to the following irrevocable Letter of Credit:
IRREVOCABLE STANDBY LETTER OF CREDIT NO. 406374
ISSUED BY: St. Joseph Capital Bank
FOR: Adams Road Development II Corporation
AMOUNT: $101,831.00
EXPIRES: February 6, 2007
IMPROVEMENT: Bradford Shores
Mr. Gilot stated that the work on the part of the City was almost complete and the
attached estimate of cost was mainly the County's responsibility. Therefore Mr. Gilot
' made a motion that the amendment to the Letter of Credit, as outlined above, be approved
and the letter be referred to the County Commissioners. Mr. Inks seconded the motion,
which carried.
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ADOPT RESOLUTION NO. 01-2007 -DISPOSAL OF CITY-OWNED PROPERTY
Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following
Resolution was adopted by the Board of Public Works:
;~ ~~ REGULAR SESSION
i
JANUARY 22, 2007
RESOLUTION NO. 01-2007
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following
property is unfit for the purpose for which it was intended and is no longer needed by the
City of South Bend:
Toshiba 2540 Copier, Serial #JC520404
WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal
of personal property which is unfit for the purpose for which it was intended and which is
no longer needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the
City of South Bend that the items listed above are no longer needed by the City; are unfit
for the purpose for which they were intended and have an estimated value of less than
one thousand dollars ($1,000.00).
BE IT FURTHER RESOLVED that said items may be transferred or sold at
public auction or private sale, without advertising. However, if the property is deemed
worthless, such may be demolished or junked.
ADOPTED this 22nd day of January 2007.
ATTEST:
s/Linda M Martin, Clerk
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND,
INDIANA
s/Gary A. Gilot, President
s/Carl P. Littrell, Member
s/Donald E. Inks, Member
ADOPT RESOLUTION NO. 02-2007 -REGARDING PAYMENT POLICY FOR
SOUTH BEND ORGANIC RESOURCES FACILITY
Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION N0.02-2007
A RESOLUTION REGARDING PAYMENT POLICY FOR
SOUTH BEND ORGANIC RESOURCES FACILITY
WHEREAS, South Bend operates an Organic Resources Facility and has allowed
certain customers to maintain accounts; and
WHEREAS, the Board of Public Works pursuant to Section 16-29 of the South
Bend Municipal Code is in charge of setting policies for the South Bend Organic
Resources Facility; and
WHEREAS, some accounts are past due, resulting in a loss of use of money to the
City of South Bend, a condition that is not fair to South Bend's taxpayers.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC
WORKS that it shall be the policy concerning the Organic Resources Facility that any
account which is more than one month past due may be put on probation and notified.
Once an account is put on probation and is past due again, all account privileges may be
suspended for a period of three (3) years after the date the account is initially reduced to a
zero balance.
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ADOPTED this 22nd day of January 2007.
REGULAR SESSION
JANUARY 22, 2007
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND,
INDIANA
s/Gary A. Gilot, President
s/Carl P. Littrell, Member
s/Donald E. Inks, Member
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ATTEST:
s/Linda M Martin, Clerk
FILING OF SAFETY REPORT AND MONTHLY REPORT -DEPARTMENT OF
PUBLIC WORKS
The Division of Central Services submitted their Safety Report and Monthly Report for
December, 2006. This report reflects injuries/accidents for each month and provides for a
comparison. There being no further discussion, upon a motion made by Mr. Inks,
seconded by Mr. Littrell and carried, the report was accepted and filed.
APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS
Mr. Anthony Molnar, Division of Engineering, recommended that the following
Excavation Bond be released as follows:
BOND OF EXCAVATION
Lenker Services, Inc. Approved Effective January 22, 2007
Pursuant to Resolution No. 100-2000
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Mr. Littrell made a motion that the recommendation be accepted and that the Bond be
released as outlined above. Mr. Inks seconded the motion, which carried.
FILING OF CERTIFICATES OF INSURANCE
Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the following
Certificates of Insurance were accepted for filing:
Professional Fire Service, Inc.
South Bend, Indiana
APPROVE CLAIMS
Mr. Gilot stated that the following claims were submitted to the board for approval:
Name Amount of
Claim Date
Ci of South Bend $930,617.11 January 8, 2007
City of South Bend $3,797,408.73 Janu 15, 2007
City of South Bend $1,877,414.32 Janu 22, 2007
St. Joseph County Housing Consortium $25,192.39 January 5, 2007
St. Joseph County Housing Consortium $1,589.84 January 5, 2007
St. Jose h Count Housin Consortium $4,023.00 January 10, 2007
Mr. Inks made a motion that the claims be approved and the reports as submitted be filed.
Mr. Littrell seconded the motion, which carried.
ADJOURNMENT
' There being no further business to come before the Board, upon a motion made by Mr.
Inks, seconded by Mr. Littrell and carried, the meeting adjourned at 10:27 a.m..
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
C . 9
($,EGULAR SESSION
ATTEST:
JANUARY 22.2007
O,
Carl P. Littrell, Member
~D.~D~
Donald E. Inks, Member
Li da M. Martin, Jerk
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