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Home My WebLink About11-15-2010 MinutesSBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING N15,2010 OVEMBER The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on th Monday the 15 of November 2010 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Henry, President Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Paul McMinn, Assistant Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Cindy Piech-Miller, Fitness Center Supervisor; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board Vice President Robert Goodrich at 4:04 p.m. II.The first order of business was the interviewing of interested citizens. No citizens came forward. III.The next order of business was unfinished business. There was no unfinished business. IV.The next order of business was new business. 1. Request to Approve Interlocal Agreement between the South Bend Parks and Recreation Department, Department of Public Works, and Department of Redevelopment- Don Inks, Director of Redevelopment Mr. Inks gave an update of the plan to update the stadium and area around Coveleski. Upgrades to the stadium are being made to update the 24 year old facility and bring it up to league standards. It is a part of a mixed use plan for the area. The cost of the project is $9.6 million. Total cost financed is $10.2 million. It will be paid for with Recovery Zone bonds at $4.98 million, Tax Increment Financing funds of $2.0 million, and the balance is from County Option and Economic Development Income Taxes, about $3.2 million. Bond term will be 15-20 years and the source of payment is the Professional Sports Development Fund. The financing will go before the Common Council on November 22. - - 1 - - The Redevelopment Commission will take action on November 19 to approve a bond resolution and appropriate the monies. Mr. Joseph Kernan, President of the South Bend Professional Baseball Club spoke regarding the upgrades. Director St. Clair commented that the Professional Sports Development Fund has brought $22 million to the community over the past 24 years. Dr. Kelly made a motion to approve the Interlocal Agreement. Mr. Mullins seconded the motion and it was approved. 2. Request to Open and Award Zoo Barn Quotes- Terry DeRosa Mr. DeRosa requested three quotes be opened for the East Barn project. Kaser-Spraker Construction- a.Concrete Slab- $15,922 b.Barriers- $4,945 c. Metal Roof- $24,953 Casteel Construction- a.Concrete Slab- $26,800 b.Metal Roof- $26,700 c.Paving- $23,800 Brown & Brown- a.Concrete Slab- $12,590 b.Paving- $7,601 c.Metal Roof- $17,400 Mr. DeRosa requested that the bids be referred to staff and he would like to return later in the meeting to request award of the quote. 3. Request to Open and Award Conservatory Heating Quotes- Greg Kil, Mike Dyszkiewicz Mr. Kil opened four quotes for heating upgrades to the Conservatory heating system. The quotes were as follows- Delco- Base- $79,057 Alt #1- none Alt #2- +$4,180 Alt #3- +$1,250 OJS – Base- $74,970 Alt #1- none Alt #2- +$2,650 Alt #3- +$1,260 EJ White- Base- $77,000 Alt #1- $17,486 Alt #2- +$3,124 - - 2 - - Alt #3- +$2,00 Vol Alt #1- ($8,000) Vol Alt #2- ($11,000) BC Mechanical- Base- $105,973 Alt #1- ($23,078) Alt #2- +$8,325 Alt #3- +$1,400 This is for high efficiency gas furnaces to replace the current boiler system. Mr. Kil requested the quotes be considered by staff and a recommendation be made later in the meeting. 4. Request to Approve Independent Contractor’s Agreement for 2011- Paul McMinn Mr. McMinn requested that the Board approve this agreement for 2011. It is used for vendors that perform specific duties occasionally for the department. This includes referees and umpires and instructors. Dr. Kelly made a motion to approve the independent contractor agreement for 2011. Mr. Mullins seconded the motion and it was passed. 5. Request to Approve Fee for Health Screening at the O’Brien Fitness Center- Cindy Piech-Miller Ms. Piech-Miller requested approval of a fee of $20 for a health screening that would de offered through the Fitness Center. It would include blood pressure testing, a body mass index, and a blood lipid panel. She and another trainer were certified in the use of the lipid testing. A consent form is kept and no other information is stored. Mr. Mullins made a motion to approve the screening process at a cost of $20. Dr. Kelly seconded the motion and it was passed. V.Approval of Minutes Minutes were not included in the packet. They will be approved at the next meeting. VI.Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for October 2010 totaling $1,008,226.39 It was seconded by Mr. Mullins. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1. Director St. Clair reported that he will be doing feasibility studies for Howard Park, Pinhook Park and Newman Center over the winter. 2. He commented that a business owner was interested in acquiring more land at Voorde Park. Director St. Clair said that the only way he would consider the request would be if the purchase price could be combined with TIF funds to upgrade the park. He wants to build a challenger baseball/softball complex. He believes there would be a big regional demand for this facility. He wants to speak with District 11 Little League concerning their - - 3 - - interest in the project. A fundraiser is being planned to help fund this project. A blues and ribs festival is being proposed for next summer. Several sponsorships have been explored and three national blues bands have been contacted about participating. VIII.Comments by the Zoo Director 1. Mr. DeRosa requested the Board award the quote from Brown & Brown for $37,591 for the East Barn project. Dr. Kelly made a motion to award the quote for the East Barn project to Brown and Brown in the amount of $37,591. Mr. Mullins seconded the motion and it was approved. 2. Dr. Carol Bradford, the Zoo’s vet, has resigned to take a position in New Mexico. A local consulting vet will be used until a full time replacement can be found. 3. The concessions and gift shop manager position has been interviewed. That will be decided soon. 4. The USDA inspected the butterfly exhibit recently. 5. Zoo Boo was held recently and 10,305 attended during the three days. Mr. Goodrich commented on the declining attendance and that approximately one half of the guests were unpaid, many because they were Zoo Society members, and that this contributed to the operating deficit. Mr. DeRosa said they have been meeting with the Zoo Society to discuss this problem. IX.Comments by the Maintenance Superintendent 1. Mr. Dyszkiewicz requested that after reviewing the quotes, the Conservatory mechanical project be awarded to OJS for $74,970. Mr. Mullins made a motion to award the quote to OJS in the amount of $74,970. Dr. Kelly seconded the motion and it was passed. 2. Leaf pick up is going well. 3. Leaf pick up in the parks is on schedule. 4. The lights from Coveleski Stadium are at the maintenance garage and will be used in Boland Park. 5. Boilers are being serviced and turned on for the season. 6. Trades staff is doing repairs in the parks. 7. Graffiti removal is ongoing. Several areas have been hit hard. Director St. Clair requested that Mr. Dyszkiewicz send him the locations so he can keep the Police Chief informed. X.Comments by the Golf Operations Director 1. Mr. Nowacki commented that the season is winding down. September was slow, but October was a good month. 2. Studebaker was shut down on November 1. Elbel will close on December 1. Erskine - - 4 - - will stay open as long as possible. 3. The irrigation systems have been winterized. Snow mould applications have been done. Tee markers have been removed for the winter. 4. The sand trap renovation program planning is on going. Erskine traps will be reshaped, and possibly adding one more. Elbel will have eleven removed and the remaining will be redone. Eight new traps will be added. 5. Mr. Nowacki is working with Peerless Midwest regarding the issues with the wells at Elbel. 6. There is a problem with nitrate levels at the City pumping station at Erskine. They rise during the months of June, July, and August. Fertilizer release times were slowed this year, but didn’t affect the levels. This will continue to be investigated with the Water Works. XI.Comments by Development Director 1. Mr. Payton informed the Board regarding the Park Foundation Board. They have approved the by laws, articles of incorporation, and Board policy. Board governance will be considered at the next meeting. The articles of incorporation will be filed with the Secretary of State. Mr. Goodrich asked what the role of the Park Board would be with the Foundation Board. Director St. Clair explained that the primary function of the Foundation is fund raising. It has been discussed having a nonvoting member of each board on the other board to facilitate communication. 2. The new activity guide will be out soon. It will cover a six month period. XII.Comments by the Assistant Recreation Director 1. Mr. McMinn presented the Board with the trophy presented at the ASA convention. We were awarded a 98% rating for our tournament this year. XIII.There being no more business to come before the Board the meeting adjourned at 5:49 p.m. The next regular meeting will be held December 20, 2010 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 5 - -