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Home My WebLink About10065-10 Budget- 2010 Transfers for Various Departments within the CityORDINANCE No. Passed by the Common Council of the Ciry of South Bend, Indiana December 13, Attest: Attest: Presented by me to the Mayor of the Ciry of South Bend, Indiana December 14, 20 10 20 10 Ciry Clerk President of Common Council City Clerk Approved and signed by me ~~-- ~ S 20 ~~ A~ ~ ~~ ~ '~ Mayer ORDINANCE NO. C dti ~' ~ ~~ AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, FOR BUDGET TRANSFERS FOR VARIOUS DEPARTMENTS WITHIN THE CITY OF SOUTH BEND, INDIANA FOR THE YEAR 2010 STATEMENT OF PURPOSE AND INTENT Unforeseen conditions have developed since the adoption of the existing budgets (Ordinances #9956-09, #9957-09, #9992-09 and #9993-09) which necessitate the increase and reduction of appropriations within the various departments of the General Fund and other funds of the City of South Bend during 2010. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: Section I. All accounts as set forth in the detailed attachment hereto which are incorporated herein shall be adjusted by increase or reduction of appropriation in the designated sums. Section II. This ordinance shall be in full force and effect from and after its passage by the Common Council and approval b the Mayor. Member of the Common Council Attest ity Cl rk Presented by me to the Mayor of the City of South Bend, Indiana, on the ~,~~ day of ~-~rw~.~e/ , 2010, at L`~ ~~ o'clock . m. ~~ Deputy ity Clerk ~~ Approved and signed by me on the fJ~ day of ~-c:~ , 2010, at o'clock ~. m. q ~l_Z~-ta 1St Fcr.'~eQi~'ty ~ ~ \ ~~nn~ PL'£! iC hcARiNG \Z-13--~c~ Q3 Svt, S-'.~'j `W ~ ~ ~r i J I'r, r.:,f~L"I{IVC, tea- ~ ror ~;~~ ,~ovrD r:~~=~ ;RED PASSED \'1.,~ l~' ~ D C~, S S ~-~5~„~~-t,~' °~ Mayor, City of So end, IpIndiana ~'0!~ 7 7 201 ~~,s~ .,;-;.-~c CITY C ,.: n .~;~:~, I'~. TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND: Your Committee of the Whole, to whom was referred: BILL NO. 82-10 A BILL OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, FOR BUDGET TRANSFERS FOR VARIOUS DEPARTMENTS WITHIN THE CITY OF SOUTH BEND, INDIANA FOR THE YEAR 2010 Respectfully report that they have examined the matter and that in their opinion, this bill is being recommended to the full Council with a favorable recommendation as substituted by amending the attachment. Ann Puzzello Chairperson, Committee of the Whole und Name epartment Name City of South Bend, Indiana Year End Budget Transfers (budget transfers between expenditure categories or departments within the same fund) December 8, 2010 Budget FiscalOfficerl Account Project Increase) Account Name Contact Name Number Number Decrease Justification _ - General Fund gin eenng En __ ,Other Office Supplies - -- P y Jo_ hn Mur h 101-0602 331-21-04' -- -i - 3,000.00 -- -- _ - - - - Additional office supplies ordered for Engineering office, 2010 budget cut back too much as compared l0 2009 _ ---. . - General Fund _ _ -- -- En ineerin 9 9 Tele hone P ~ John Mur h P. Y -- 101-0602331-32-04' - - _ _ (3,000.00) City telephone expenses under budget for 2010 --- -_- I - - -- - -~-- - -- ---- ~- _ _ - i - 0.00 - _ - _ - - - - - - -- Hall of Fame Capital Fund Hall of Fame Building Repairs ; John Murphy _ ~; 677-0414-645-36-01 I -- 7,000.00 Building repairs and service contracts for maintenance of Hall of Fame building _ _- - _ __ Hall of Fame Capital Fund I Hall of Fame _ Other Repair 8_Maint Supplies - -- --- ) John Murphy 1677-0414-645-23-99., -- - -- _ (2,000.00) Savings compared to 2010 budget -used to cover above expenditures - -- -- .. --- --- --- --_ Hall of Fame Capital Fund _ I ----- - I Hall of Fame I Building Capital Imrovements John Murphy 677-0414-64532-02 (5,000.00) Savings compared to 2010 budget -used to cover above expenditures -air compressor and heating coil - ~. ---- -_ __, '~ 0.00 replacements came in under budget estimate - - EMS Fund - - -- nt tFue Departme - Other Operating-Supplies -- - - Mark Nowicki I -- ~! 288-0902322-22-24 36,221.00 Purchase fire safety and fire prevention items such as smoke detectors, carbon monixide detectors,_safety _ _ _ _ __ _ books, brochures, and crayons to be reimbursed by an 80 % grant. EMS Fund -- Fire Department I - Bwldm Capital g ! Mark Nowicki - ~ 288-090232232-02 (36,221.00) 2010 budget for improvements to Fire Station #5 not needed because Fire Station #5 is scheduled to be - -- ---- --- - -- --- - --- -- ' ~ 0.00 rebuilt in 2011 budget -- - Sewage Works O&M 1 - Wastewater - 1 ._ - __ State Board of Accounts - Carol Kurzhal i ~ 641-0630-793-50-01 ~ - 335.00 - State Board of Accounts audit fee higher than anticipated. They revised their billing formulas for municipalities.__ Sewage Works O&M Wastewater _ Contractual Services-Other Carol Kurzhal - 1641-0630-793 63-35, - _ (335.00) Miscellaneous. contracts line item is under budget and used to cover the above budget shortfall. ~ _ 0.00 - Solid Waste Fund (Solid Waste {{{1Bad Debt Ex ense P Carol Kurzhal i 610-0610-791-63-70i _ 12,000.00 Bad debt continues to increase with the economy- difficult to predict accurately -- - Solid Waste Fund - -- Solid Waste _ I Central Services Gasoline . _ Carol Kurzhal -- ~ 610-0610-791-22-01 , (12,000.00) Fuel costs per gallon less than budgeted. - _ .. Solid Waste Fund Solid Waste Bad Debt Expense for Recycling Carol Kurzhal- ~ 610-0615-791-63-70 - - 2,000.00 - Bad debt continues to increase with the economy- difficult to predict accurately - --- - __ __ -- - Solid Waste Fund _ i -- Solid Waste - ISWMD Recycling Fee Carol Kurzhal 610-0615-791-31-08 ~ -- (2,000.00) Fees to SWMD slightly less than expected, due to credits given _ - - _ _ - - - -- - _ --- --- - _ ~---- _ . _ 1- -- - _ - - _ _ _ - - - , - i . ~ _ 0.00 - General Fund iPOlice Aulomo6ve Equipment Repair Don Pmckert ' 101-0801321-36-03. 10P110 60,000.00 Additional monies needed to cover the auto repair account General Fund i Police , ',Central Services Gasoline ~ _ Don Pmckert ' 101-0801321-22-01 10P110 (60,000.00) - Gasoline prices lower than budgeted -Use savings to cover automotive repairs -- - -- __. _.- -- - . ----- - -.-- ----- --I -_-- --- --- - - --; -- - __-_-_______.__~ -- -- --- _ __.. _---- _ - ..- -. -.. - 0.00 --- _ - _ Parks 8 Recreation Fund Parks and Recreation i - Part Time Wages Bill Carleton ~ 201-1100352.10-03 K60ADM ~ 5,000.00 - -..... Increase to cover additional part-time wages Parks & Recreation Fund Parks and Recreation Unemployment Compensation Bill_Carleton , 201-1100352.11-07 K60ADM 10,000.00 Increase to cover additional unemployment due to layoffs Parks & Recreation Fund I Parks and Recreation ~ Other Office Supphes Bill Carleton 201-1100352.21-041 K60ADM - 2,000.00 - - - Increase to cover possible budget overage -- Parks & Recreation Fund Parks and Recreation _ 'Operating Supplies ~ Bill Carleton 201-1 1 00352.22-24 ~~ K60ADM 3,000.00 Increase to cover possible budget overage Parks 8 Recreation Fund 'Parks and Recreation . ;Debt Service Interest ; -_ _ _ _ Bill Carleton - , 201-1100352.38-02 ~, K60ADM (20,000.00) Decrease budget because interest payment not required to cover borrowed property tax revenues --- --- --- - - - Parks & Recreation Fund - 7 _ i Parks and Recreation - ;Unemployment Compensation Bill Carleton 1201-1101352.11-071 K61ADM ADM ' 25,000.00 30 000 00 Increase to cover additional unemployment due to lay offs as rates et because of lower natural D e b d Parks & Recreation Fund Parks and Recreation i Utility Services/Gas tns 'B ildi I Bill Carleton Bill Carleton K61 ~ 201-1101352.35-02 K61ADM 201-1101352 42-02 , . ) ( (25 000.00) g ecreas u g Decrease budget due to capital projects under budget or not done in 2010 ---- Parks & Recreation Fund Parks & Recreation Fund on _ Parks and Recreat -- - Parks and Recreation mproveme u ng j --- ---- ~ Regular Wages - - Bill Carleton . ; i 201-1102352.10-01 ~ K62ADM , - 25,000.00 - -- - Increase budget due to July wage increase and transfer of employee from part-time status Parks 8 Recreation Fund {Parks and Recreation _ Hourly Wages Bill Carleton - 201-1102352.10-02 ~ K62ADM 5,000.00 Increase to cover possible budget overage _ - - - __ - - -- -- - Parks & Recreation Fund -'I - -- Parks and Recreation _ -- - Utility Services/Gas ~ Bill Carleton ~ 201-1102352.35-02 j K62ADM (15,000.00) Decrease budget because of lower natural gas rates Parks & Recreation Fund Parks and Recreation 'Regular Wages { BiII Carleton- __f 201-1103352.10-01 ~-K63ADM 10,000.00 Increase budget due to July wage increase and transfer of employees from part-time status -- - Parks & Recreation Fund - - - -- - ~ Parks and Recreation -- - Contractual Services Bill Carleton l i 201-1103352.39-89.-K63ADM 07 i K4GRHS 106352 11 201 1 5,000.00 000 00 8 Increase to cover possible budget overage - - ___- Increase to cover additional unemployment due to lay offs Parks & Recreation Fund Parks and Recreation ~ Unemployment _Compensation - - - Bill Car eton _ . - _- . _ , . _ , l t f l t b Parks & Recreation Fund I Parks and Recreation - Y Unlit Services/Gas Bill Carleton K4GRHS 201-110635 5 ---I- - - (8,000 00) - _.. ower na ura gas ra es Decrease budget ecause o --- - - - ----- --_ - j - _ - _ t + 0.00 _ - - - - - Parks Nonrevertin Fund 9 -- -- - - --- Parks and Recreation --- -- -- ~ i P g pp O eratm /Maintenance Su hes, - - - -- Bill Carleton - j - - 4 K61ADM 405-1101352.22-24 - - 750.00 - _ ___ _ _ - Increase budget to cover forestry supplies ) _ I Chemical/Feed/Fertilizers _ Bill Carleton K61_ADM_ 405-1101352.22-25 _ 3_,250.00 Inc_r_ea_sebudgetlocoverforestrysupplies ___ - Parks Nonreverhng Fund Parks and Recreation 1 Refunds - ~ Bill Carleton- i K61ADM __ 405-1101352.39 01 -- 100.00 Increase budget to cover picnic site refunds _ _ --- - - - Parks Nonreverting Fund - I Parks and Recreation - Office Egwpment Bill Carleton _ - __ 405-1101352.43-03; K61ADM _ _ 2,500.00 Increase budget to cover forestry supplies _ _ _ --- - ---- -_ - -- Parks Nonreverting_Fund __ i - _ iParks and Recreation _ __ 'Small Otce Equipment F 1 __Bill Carleton l 1 405-1102352.21-05~ K62ADM 10 K62ADM 1102352 23 405 2,600.00 12 400 00 Increase budget to cover golf computers. don't qualify as capital expenses Increase budget to cover golf supplies that Parks Nonreverting Fund 'Parks and Recreation I Repair Parts BiII Car eton - . - ~ - , . _ _ ' _ Parks Nonreverting Fund ~, Parks and Recreation '~, Repair & Maintenance Materials '.. Bill Carleton __ j 405-1102352.23-991 K62ADM 7,000.00 t qualify as capital expenses _ Increase budget to cover golf supplies that don _ Parks Nonreverting Fund _ - - -- - Parks and Recreation Other Egwpment Repairs ~ Bill Carleton_ , 405-1102352.36-05 ~ K62ADM 9,000.00 Increase budget to cover golf projects. that don't qualify as capital expenses g l _ __ _ ements nd Impro _ I Bill Carleton - _ _ _K62ADM_ 405-1102352 42-01 ! - _ (6,000.00_) Decreas_e__bu_ dget to cover golf projects that don't_qualify as capital expenses _ - Fund Parks Nonrevertin ---- -g -- - - ~ i I arks and Recreation -~ ._ - - tl v - , B~ it in Im rovements' - 9 - Bill Carleton - K62ADM 405-1102352.42-02 t - ~ (25,000.00) -_ Decrease budget to cover golf protects that don't qualify as capital expenses -- - - --- ital expenses t don't ualif as ca th Z t I d Parks Nonreverting Fund Parks Nonreverting Fund Parks and Recreatio> Parks and Recreation Other Office Supplies I Small Office Equipment-_ _ - Bill Carleton Bill Carleton - 405-1102352.21-04 K4PZOO 405-1104352.21-OS K4PZOO - - i - 1,000.00 500 00 y p oo protec a q get to cover s ncrease bu - - - _ Increase budget to cover Zoo protects that don't qualify as capital expenses - - - - ----- - Parks Nonreverting Fund - - - - _ Parks antl Recreation + - - - - '~ Operating/Maintenance Supplies. Bill Carleton - - - -- - 1405 1104352.22-24 ~, K4PZOO - - -- -° - -- 100 00 --- Increase budget to cover Zoo protects that don't qualify as capital expenses ---- - - -~ __...-- --- rks Nonreverting Fund Pa __ -- - --- -.. __ I Parks and Recreation __ -- i Repair & Maintenance Materials ~ Bill_Carleton i 405 1104352.23-991 K4PZOO 4,000.00 Increase budget to cover Zoo projects that don't qualify as capital expenses _ Parks Nonreverting Fund _ ,Parks and Recreation ',Land Improvements I Bill Carleton 405-1104352.42-01 i, K4PZOO (12,200.00) Decrease budget to cover Zoo projects that don't qualify as capital expenses 2010 Year-End Budget 12/8/2010 Pagel und Name epartment Name City of South Bend, Indiana Year End Budget Transfers (budget transfers between expenditure categories or departments within the same fund) December 8, 2010 ' Budget Fiscal Officer/ Account Project Increase/ Account Name Contact Name Number Number Decrease Justification ' 0.00 Water Work Operations ~ Water Works (Material & Supplies _- I 620-0640-605-23-62F - _Roxanne Lawson - - - 12,000.00 - -- Additional meter supplies are needed - - - ---- _ _ - -- Water Work Operations -- -- r ~ Water Works 7 1 Electric ~ 620-0640-601-35-01 j - -_ Roxanne Lawson (12,000.00) The water distribution system consumed less electricity during operations. Water Work Operations ~ Water Works 1Contractual Service -Other .Roxanne Lawson 620-0640-657-31-35 _ -- 30,000.00 Increased credit card use has resulted in an increase in service fees. Water Work Operations I Water Works Education & Trairnnq _ _ _ 'Roxanne Lawson 620-0640-657-39-701, -- 7,000.00 Funding is needed for Sungard CIS On-Site Training Water Work Operations - - Water Works .Engineering Services -- ~ Roxanne Lawson' 620-0640-658-31-02 10,000.00 Additional funding is needed to pay for the Linden Rd Project Water Work Operations Water Works Insurance -Health Group Roxanne Lawson 1620-0640-658-11-08' -- (47,000.00) Health insurance savings from unfilled and/or delayed position replacements - ---- Water Work Operations Water Works _ _ Other Professional Services '~ Roxanne Lawson 620-0640-658-31-06'~ - _ _ _ 50,000.00 Proposed addendum to Crowe Horvath rate analysis/cost of service agreement for sub contracted professionals Water Work Operations 1Water Works _ 'Heating Fuel (Gas) _ Roxanne Lawson j 620-0640-603-35-02' -- (35,000.00) Utility savings from energy conservation practices _ Water Work O erations P Water Works _ __ - jChemicals - Roxanne Lawson I, 620-0640-603-22-25 - -- - (15,000.00) Anticipate less chemical expense for the year _ - - - -_ - - -- -_ _ - -- ~ - - - i 0.00 - - al Service_ s _ __ _ Cen tr Ra_di_o Shop __ __ Extra & Overtime- _ _ _ -- _ Mary Wisniewski !- 222-061419-1004 4,163.00 To cover Radio Shop overtime for employees working the Releaf Program and preparing new police cars --- _ _ rvice_s - - - Extr_a & Overtime - ' 222-0605-419-1004 Ma Wisniewski I ry _ (4,163.00) Overtime savings to be used in the Radio Shop -- --- _ - Central Services I Rad o Shop i Small Tools ; _ Mary Wisniewski 222-0614-419-2320 I 134.00 To finish covering the cost of an Oscilloscope purchased by Radio Shop and the money for this was put _ _ __ _ __ ___ Central Services I Equip Services q p - Other/E w /Capdal Ma Wisniewski ' 222-0605-419-3605 ! -- I (134.00) Equipment repairs costs less than budget. _- - - _ -- -- --- -- -- - } ---- - 7 _- - - - -_ - - - _ ~ - _ - _ - - ~- - l- _ _ --- 0.00 -- _ - Human Rights Grant Fund HUD Program Regular Wages- Lonnie Douglas -,, 258-1009-415-10-01 ~ _ - _ 368.00 2 % pay increase for Investigator IV in_July, 2010 not in original 2010 budget Human Rights Grant Fund __ 'HUD Program FICA Taxes Lonnie Douglas: 258-1009-415-11-01 ,_ -- 150.00 2 % pay increase for Investigator IV in July, 2010 not in original 2010 budget_ _ _ _ _ _ Human Ri tits Grant Fund _ g . _ _ HUD Program - --- PERF Retirement I -- --- Lonnie Douglas 258-1009-415-11-04 j -- ---- _.- 25.00 - --- - 2 % pay increase for Investigator IV in July, 2010 not in original 2010 budget - - - - - - -- -------- ---- Human Rights Grant Fund HUD Program ,Health Insurance Lonnie Douglas_ i 258-1009-415-11-08~ -- 100.00 Underbudgeted health insurance costs in original 2010 budget _ Human Ri tits Grant Fund _ HUD Pro ram I Promotional Costs g _ ~ -- i Lonnie Dou las 258-1009-415 33-03 (643.00) Poromotional costs underbudget -used to cover above expenditure accounts - -- - - -- - - ~ - - 1 - - i E- - 0.00 - - - -- - -- --- -- -- - - - - - _ -- _ _ - - _ ---- -- General Fund' - ---- ~ - - - - - Code Enforcement - .Office Equpment Repair. _ I i 101 1201 415 36 02 1 Gary Libbey __ - 10,000.00 Repairs to old & new copier lease & maintenance agreement exceeded budgeted amount - ---- Gene ral Fund - Code Enforcement Office Equipment -- - ~- 101 1201 415 43 03;_ _ Gary Libbey_ _ (10,000.00) Approved capital for purchase of new copier/fax/printer _ -, . _ __ - - - General Fund' -- ~ - Animal Control Unemployment - ~ - 101 1207 415 11 07 ~ - Gary Libbey_ _. 9,245.00 Cover PO to Workforce Development (unemployment not budgeted) General Fund' Code Enforcement - - . Site maintenance Gary Libbey _ 101 1201 415 36 13 ', - (9,245.00) Unused Site Maintenance Funds _.,_ __ General Fund' Animal Control (Vehicle Repair Gary Libbey_-, 101.1207 415 36 03_x_ - _ 11,000.00 Unexpected vehicle mechanical & accident repairs _ --- General Fund' Code Enforcement _ - m aintenance Sde 101 1201 415 36 13 I - Gary Libbey (11,000.00) Unused Site Maintenance Funds __ _ ___ .__- General Fund' ~ - AnimalControl - -- -- _ _ ~rint shop_ _ - - - _ - i Gary Libbey 101 1207 415 21 02 ~ - r - - - 750.00 - Increased print shop costs - -- __ General Fund' Animal Control_ - _ i Gasoline Gary Libbey 101.1207 415 22 Ot I - 1,500.00 Increased fuel costs -__ - ___ General Fund' }Animal Control_ _ ~Velerinary Expenses - I Gary Libbey 101 1207 415 31 09 I - ~ (2,250.00) Unused veterinary expense money, costs down due to partnership with Brown Mackie - General Fund' _ _ Hearing Officer Legal Support _Gary Libbey ~ 101 1203 415 31.01 i ~ t 2,800.00 Increased the number of hearings in 2010 .. -.. --_ _. General Fund' Code Enforcement Site maintenance Gary Libbey 101 1201 415 36 13 ; - _ (2,800.00) Unused Sde Maintenance Funds General Fund' Animal Control Professional Services -- - - Gary Libbey 101 1207 415 31 06 - ~- -.l - - - ---- 3,500.00 Repairs to old & new copier lease & maintenance agreement exceeded budgeted amount - -- ---- _ -- nera un _- - Code Enforcement i -_ - -- _ _ Office Equipment ; _ _ ary Libbey 1011.1 5 _ _ - - -_ _ (3,500.00) - Approved captal for purchase of new copier/fax/printer --- - - _ _ _ - - -- -- --- ~ _ _- _ _ __ f------ - __ _- _ _---- ----- --; -- _ _. 0.00 - - _ -- Motor Highway Vehicle Fund I Street Department - Other Operating Supplies _ - Tern Swi_ft_ 202-0_60.7_-431.23-24_ ~ -__ __ ~ _ 5_0_00.00 Expense for used trucks purchased from Water Works not in budgek not able to capitalize due to amount _ -- - ~ ~ - _ ~ _ being below capital¢ation threshold of $5,000 per vehicle. __ _ - - ---- - - -- -- --- Motor Highway Vehicle Fund - -- Street Department t- ---.- - --- iSalanes -Hourly - ---..i -- - ----- Tern Swift 202-0607-431.10-02 - .- i -___ - - (5,000 00) Salary savings from unfilled positions/classifications used to cover expense for used vehicles purchased from __ - _- f - -- _ _ ~___._- _---I ' -- I _ 0.00 W__aterWOrks.__ _ __ __ - - - - - - -- - I - -_ - _ -- - --- -- Sewa a Oper & Maint Fund 9 Sewers Tele hone(fele raph p g ~ Terri Swift 641-0621-792 32-04 _ -- 400.00 Telephone expense greater than projected. - -- - _ - - --- - Sewage Oper & Mamt Fund -- - Sewers jOutside Printing Terri Swift 1641-0621-792.33-01 _ (400.00) date, Nol expected to be expended by year end Outside printing budget not accessed to Sewage Oper & Maint Fund Concrete Crew _ ITelephone/Telegraph _ __- Terri Swift ____ 641-0625-792.32-04 _ - _ _ __ _ __ 500.00 There were no telephone expenses budgeted for this fund. - - --- Sewage Oper 8 Maint Fund ,Concrete Crew 'Diesel Fuel Terri Swift ! 641-0625-792.22-02' - (500.00) Budget has not been accessed to date, Not expected to be expended by year end, Used to cover telephone --- _ ~- 0 00 expense not included in the 2010 budget. _ _ Sewer Repair/Ins. Fund 1Sewer Repair Other Operating Supplies Tern Swift 640-0620-841 22-241 8,655 00 Concrete saw purchased for use in sewer repair, to be covered by program savings. Sewer Repair/Ins. Fund _- Sewer Repair Equipment Purchases Tern Swift 640-0620-841.43 10 , 1 9,782.00 A second sewer camera purchased for use in sewer repair, to be covered by program savings. _ Sewer Repair/Ins. Fund i Sewer Repair I Sewer Repair 640-0620-811.36-09I - i Tern Swift ' (18,437.00) Program savings used to cover additional equipment purchases that will enhance the program and increase I - 0.00 customer service. Sewer lateral repair reorganized in fourth quarter 2009 resulting in significant cost sarongs. - Fire Department General Fund'. Fire D_ep_artm_ent__ Repairs/Automotive Equipment Mark Novicki 101-0901_-422-36-03 - - 75,000.00 Unexpected fire apparatus repairs _ ire De artment General Fun p Fire De artment P ealth Insurance - Mark Novicki 1101 0901-4 _ _ __ (75,000 00) Excess funds from overbudge4ng -- -- - - - _ --- -- - - - - - _ - - { 1 - --- l- ~ - - - -- 0.00 - - _ _ -. -- 2010 Year-End Budget 12/8/2010 Paget Gity of South Send,lndiana Year End Budget Transfers (budget transfers between expenditure categories or departments within the same fund) December 8, 2010 Budget Department Fiscal Officer/ Account Protect Increase/ Fund Name Name Account Name Contact Name Number Number Decrease Justification Indiana River Rescue School Indiana River Rescue School Fire Department Fire Department Clothing Allowance Education & Training Mark Nowicki Mark Nowicki 291-090422-11-10 291-0904-422-39-70 -- - 5,000.00_ (5,000.00) To purchase Indiana River Rescue School instructor personal floatation devices Excess funds not being used 0.00 EMS Capital Improvement Fire Department Building Repairs Mark Nowicki 288-0902-422-36-01 ~ - 75,000.00 Improvements to fire stations needed which are not defined as capital improvements. -- EMS Capital Improvement Fire Department Building Capital Mark Nowicki -- 288-0902~22~2-02 -- -- - _(75,000.00) This money will be used for fire station improvements not actually defined as capital improvements. EMS Capital Improvement Fire Department Motor Equipment Mark Nowicki 902-422-43-02 288-0 295,0 00.00 City cost share for purchasing new Quint w/grant federal share of $600,000. Total cost $895,000. EMS Capital Improvement Fire Department Capital Lease Payments Mark Nowicki _ 288-0902-422-37-02 -- _ _ (295,000.00) Excess funds from not having any lease payments budgeted in 2010 for two new f re trucks being delivered in 0.00 2011. Used as local match for new Quint in the amount of $895,000 (see also additional appropriation. ordinance) Count Option Income Tax Economic Development Land Beth Leonard 404-1002-460-41-01 J15A 23_00 Slight budget overrun on Northeast NV~hborhood Development project payments from COIT County Option Income Tax Controller Paying Agent Fees John Murphy 404-0401-415-38-03 - (23.00) Paying agent fees to banks on COIT bonds are lower than original 2010 budget 0.00 Additional Year-End Budget T ransfers Since Original Ordinance Submitted General Fund En ineerin Com uler Equi ment Gilot/Mur h 101-0602-431-43-OS - 11,355.00 GIS Software to access web services -Microsoft SQL Server 2008 R2 and related licenses General Fund Engineering Health Insurance John Murphy 101-0602-431-11-08 -- (11,355.00) Health Insurance costs under budget 0.00 Morris PAC Capital Morris PAC Buildin Re airs . Marika Anderson 416-0404-453-36-01 5,000.00 Decorative painting is considered a repair rather than a capital item under City fixed assest polic Morris PAC Capital Morris PAC Building Capital Marika Anderson 416-0404-453-42-02 (5,000.00) Decorative painting is considered a repair rather than a capital item under City fixed assest policy 0.00 Solid Waste Fund Solid Waste Automotive Equipment Repair Carol Kurzhal 610-0610-791-36-03 - _60,000.00_ Tway Nov-Dec repairs_lo Central Services for Solid Waste vehicles, costs high for aging fleet' Solid Waste Fund Solid Waste Central Services Gasoline Carol Kurzhal 610-0610-791-22-01 - (60,000.00) Fuel prices lower than budgeted 0.00 County Option Income Tax Economic Development Building Improvements John March 404-1002-460-41-02 -- 1.00 Rounding issue a carryforward of Meridian Title PO related to Main and Lafeyette project County Option Income Tax Controller Paying Agent Fees John Murphy 404-0401-415-38-03 - (1.00) Paying agent tees to banks on COIT bonds are lower than original 2010 budget 0.00 General Fund Building Maintenance Building Repairs Terri Swift 101-0606-419-36-01 -- 4,700.00 -- -- Supply account depleted. Need light bulb replacements at Street Department building. -- General Fund Building Maintenance Parking Lot Terri Swift 101-0606-419-44-02 10G002 (2,228_00) Parking lot resurfacing project less than budgeted. Savings used to purcahse light bulbs. General Fund Building Maintenance Building Capital Terri Swift 101-0606-419-42-02 10G001 (1,238.00) Urethane floor project less than budgeted.. Savings used to purchase light bulbs. General Fund Building Maintenance Material & Equipment Terri Swift 101-0606-419-43-09 (1,234.00) Police automatic floor scrubber less than budgeted. Savings used to purchase light bulbs. I 0.00 General Fund' General Fund' Animal Control Code Enforcement Vehicle Repair Site maintenance Gary Libbey Gary Libbey 101 1207 415 36 03 101 1201 415 36 13 - 5,000.00 (5,000.00) Unexpected vehicle mechanical & accident repairs Unused Site Maintenance Funds Genera{ Fund' Hearing Officer Legal Support Gary Libbey 101 1203 415 31 Ot - 8,500.00_ Increased the number of hearings in 2010 General Fund' Code Enforcement Site maintenance Gary Libbey 101 1201 415 36 13 - (8,500.00) Unused Site Maintenance Funds 0.00 Central Services Equipment Services Materials & Equipment Mary Wisniewski 222-0605-419-43-10 - 8,000.00 Purchase from Snapon Tools a Pro Link scan tool 8 software for diagnostic repairs of heavy trucks Central Services Equipment Services Small Tools & Equipment Mary Wisniewski 222-0605-419-23-20 -- (8,000.00) Under budget, cylinder tanks paid from a different account in 2010 and holding off on purchases at garage 0.00 Sewer Oper & Maint Fund Sewers Sewer Construction Materials Terri Swift 641-0621-792.23-03 - 2,000.00 Increase sewer Construction materials line item to allow additional material urchases. Sewer Oper & Maint Fund Sewers Automotive Equipment Repair Terri Swift 641-0621-792.36-03 - (2,000.00) Budget not expected to be expended by year end, use to offset additional material purchases. 0.00 Net Budget Transfers 0.00 - ~= ~- t''~-s-Cf4i~~- -~; I ~ ~; ; U EC - ~ 2~1~ 2010 Year-End Budget 12/8/2010 Page3 ,lQhN VC'~ZCG CITY Clc.'F+F;, 50. FcPe'~, IM. COUNTY-CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND,IN 46601 December 8, 2010 PHONE 574-235-9216 Fax 574-235-9928 CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR OFFICE OF ADMINISTRATION $c FINANCE GREGG D. ZIENTARA, CITY CONTROLLER Mr. Derek Dieter President, South Bend Common Council 4~h Floor, County-City Building South Bend, IN 46601 Re: Substitute Version of Bill 82-10 Ordinance of the Common Council for Budget Transfers of Various Departments within the Civil City of South Bend Dear President Dieter: Since the initial filing of Bill 82-10 on November 17, 2010, additional budget transfers have been identified in various departments that were not captured in the initial bill. These additional transfer requests are necessitated by: 1 -year-end capital purchase using funds originally budgeted in an operating expense category, and 2 - increased expenditure not originally included due to oversight by the department in question. Specific details of the additional transfer requests are identified in the attachment following the notation "Additional Year-End Budget Transfers since original ordinance submitted". The increases and reductions included herewith are expenditure neutral for the 2010 budget, with increases and reductions netting to a zero dollar appropriation. Please note that there is no textual change in Bill 82-10 as previously filed. We are designating this as a substitute Bill solely because the detail attachment has been modified as explained above and the attachment is incorporated into Bill 82-10 itself. I will present this bill to the hearing, and at the Council convenience of Council. Regard Gregg D tara Common Council at the appropriate Council Committee meeting, public meeting. I am available to discuss any matters concerning this bill at the cc: Stephen J. Luecke, Mayor of the City of South Bend ~'l~"f ~~~.i';~'~ ~~~SCtr __-.- DEC - ~ 2~~~ JOxiPd VCii,(1c GSTY CLEIaK, SQ. D=~~~, IN.