Loading...
HomeMy WebLinkAbout09-20-2010 MinutesSBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING S20,2010 EPTEMBER The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday September 20, 2010 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Goodrich, Vice President Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Susan O’Connor, Recreation Director; Paul McMinn, Assistant Recreation Director; TJ Mannen, Elbel Golf Professional; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:05 p.m. II.The first order of business was the interviewing of interested citizens. 1. Ms. Patricia G. Smith, 817 O’Brien St., South Bend, requested a basketball court be placed in the Kennedy School area. She presented a petition at the August meeting. Director St. Clair said that the Department was working with Councilman Davis, the Police Department, the School Corporation and the neighborhood association to discuss whether or not it would be appropriate and what site would work best. Ms. Smith said she appreciated the time and consideration. She congratulated the department on the Rum Village Fall Family Fun Fair that she attended with her grandson. III.The next order of business was unfinished business. 1. Request to Award Fitness Equipment Bid Opened at August Meeting- Paul McMinn Mr. McMinn requested that the bid be awarded to Direct Fitness Solutions as the most responsive and responsible bidder. Dr. Kelly made a motion to award the bid to Direct Fitness Solutions as presented by staff. Mr. Mullins seconded the motion and it was approved. IV.The next order of business was new business. There was no new business brought to the Board. - - 1 - - V.Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on August 23, 2010 as mailed. The motion was seconded by Dr. Kelly and approved. VI.Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for August 2010 totaling $1,088,957.73 It was seconded by Mr. Mullins. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1. Director St. Clair reported that he has been spending time in negotiation with the Teamster’s Union working on the 2011 contract and wrapping up the 2011 budget. He hoped to finish the negotiations soon. 2. He will be meeting with the Zoological Society next week to discuss changes to the existing memorandum of understanding. VIII.Comments by the Golf Operations Director 1. Mr. TJ Mannen, Elbel Golf Professional and course manager reported that a program for restructuring the bunkers has been completed. Golf course architects are being sought for their input. 2. Top dressing at Erskine has been done and Elbel will be done today and tomorrow. 3. The roof beams at the Elbel pro shop have been replaced. 4. Outings in August and September were the Superintendent’s Outing with 40 teams, Grezgorek for Sheriff outing with 37 teams, and three Men’s club events with 40 teams each. 5. The website has been used to send email blasts and specials. A Facebook site has been running. 6. The Holy Cross College is now using Elbel as its host golf course for the men’s and women’s teams and Mr. Mannen is an assistant coach. IX.Comments by the Zoo Director 1. Director DeRosa reported that the amur leopard cubs will be let into their outdoor exhibit tomorrow. 2. The red panda triplets will be released into their exhibit in two weeks. 3. Zoo Boo will be held October 22-24. Preparations are underway. X.Comments by the Maintenance Superintendent 1. Mr. Dyszkiewicz related that mowing is ongoing, but winding down. 2. The trades crews are at the Elbel Clubhouse finishing their repairs. 3. The volunteer project with Southgate Church was rained out. They will try again next week. - - 2 - - 4. The REAL Services grant program is finished. The workers were very good and were quite helpful. Three of the workers are being retained on a part time basis. 5. The parking lot at LaSalle Park is being paved on Thursday. 6. Boilers are being readied for winter. 7. The Ice Rink is being checked and painted for the skating season. 8. When the weather isn’t good, crews are building picnic tables. XI.Comments by Development Director 1. Mr. Payton reported that Mr. Al Moll, the director of the Fort Wayne Park Department will be attending the next Park Foundation Board meeting to offer his view on park foundations. 2. The fall activity guide went out last week. In the future, we will be doing two guides rather than three next year. They will be more comprehensive and will be sent to more distribution points. 3. The REAL Services grant final paperwork is being compiled for submittal. XII.Comments by the Recreation Director 1. Ms. O'Connor said that the O’Brien Fitness Center is celebrating its tenth anniversary this week. A number of activities are being planned for the current members as well as to bring in new ones. 2. The Fall Family Fun Fair was held last weekend and they estimated 3,000 attendees. She thanked Ms. Paula Garis, Special Events Supervisor, for the great event. 3. The Youth Instructional classes start next week. 4. Bouncee rentals are doing well and schools are contacting us for their events. 5. There are 100 participants in the Park sponsored swim club. 6. A volunteer recognition reception will be held at the Chris Wilson on October 14. 7. The REAL Services grant was very helpful for the Recreation Department. XIII.There being no more business to come before the Board, the meeting adjourned at 4:36 p.m. by President Henry. The next regular meeting will be held October 18, 2010 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 3 - -