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Home My WebLink About12/16/10 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS Public Agenda Review Session December 16, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.RECOMMENDATION A.Procession – Candlelight Walk 1.Applicant: Chapin Park Neighborhood Association 2.Date/Time: December 19, 2010; 5:00 p.m. to 7:00 p.m. 3.Favorable Recommendations REGULAR MEETING 1.PUBLIC HEARING A.New License – Massage Establishment 1.Company: Tranquil Healing & Massage 2.Location: 103 West Wayne Street, Suite 304 3.Favorable Recommendations 2.REVIEW OF MINUTES A.Agenda Session: December 2, 2010 B.Regular Meeting: December 6, 2010 C.Claims Review: December 13, 2010 3.OPENING OF BIDS A.Four (4) More Or Less, X-Framed Ambulance Cots 1.Funding: Fire Department (288.0902.431.22.22) 4.AWARD BID AND APPROVE CONSTRUCTION CONTRACT A.Demolition of Former EMI Site (600 South Scott Street) – Project No. 110-078 1.Company: Ritschard Bros., Inc. 2.Amount: $201,691 (Items 1, 2 & 4) 3.Funding: $1,200 from TIF (324.1050.460.39.82); $200,491 from NSP 5.CHANGE ORDERS A.Eddy Street Commons Streetscapes – Project No. 109-005 1.Company: Ancon Construction, Inc. 2.Change Order No.: 5 3.Increase Amount: $69,726.67 4.Percent of Increase: 1.53% 5.New Contract Amount: $4,640,885.94 6.Funding: TIF (412.0401.415.42.01) B.Oliver Plow Memorial – Project No. 110-065 1.Company: L.L Geans Construction Company 2.Change Order No.:1 3.Increase Amount: $7,000 for Construction Engineering and Testing Page 1 of 7 BOARD OF PUBLIC WORKS Public Agenda Review Session December 16, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Percent of Increase: 1.66% 5.New Contract Amount: $421,826.25 6.Funding: AEDA TIF (324.1050.460.42.01) C.Oliver Plow Memorial – Project No. 110-065 1.Company: L.L Geans Construction Company 2.Change Order No.: 2 3.Increase Amount: $34,952.50 for Electrical Equipment 4.Percent of Increase: 7.57% 5.New Contract Amount: $456,788.75 6.Funding: AEDA TIF (324.1050.460.42.01) D.Southern View Drive Culvert Replacement – Project No. 109-008 1.Company: Herrman & Goetz, Inc. D/B/A Underground Services 2.Change Order No.: 1 3.Increase Amount: $4,330 4.Percent of Increase: 9.60% 5.New Contract Amount: $49,418 6.Funding: Sewers/Other Contractuals (641.0621.792.63.35) E.Raw Sewage Pump No. 3 Upgrade - Project No. 110-041 1.Company: Mason Engineering & Construction 2.Change Order No.: 1 3.Increase Amount: $10,000 4.Percent of Increase: 3.5% 5.New Contract Amount: $293,000 6.Funding: Waste Water Capital (642.0630.415.43.66) F.Erskine Detention Pond Reconstruction – Project No. 110-056 1.Company: C&E Excavating, Inc. 2.Change Order No.: 1 3.Increase Amount: $4,900 4.Percent of Increase: 0.43% 5.New Contract Amount: $1,133,485.50 6.Funding: SSDA TIF (430.1050.460.42.01) G.Cotter Street Reconstruction – Project No. 106-061 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: 1 3.Increase Amount: $42,240 4.Percent of Increase: 7.17% 5.New Contract Amount: $631,708.64 6.Funding: FHWA/LRSA (212.1077.460.31.02) H.Farmington Lane Sewer Extension – Project No. 110-068 1.Company: Underground Services 2.Change Order No.: 1 Page 2 of 7 BOARD OF PUBLIC WORKS Public Agenda Review Session December 16, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Increase Amount: $14,016.80 4.Percent of Increase: 37.4% 5.New Contract Amount: $51,485.80 6.Funding: 2007B Sewer Bond (651) I.Embedded Sensor CSO Monitoring Project – Phase II – Project No. 109-019 1.Company: HRP Construction Company, Inc. 2.Change Order No.: 7 3.Increase Amount: $61,913.72 4.Percent of Increase: 2.73% 5.New Contract Amount: $2,316,315.63 6.Funding: SRF (647.0621.665.66.11) 6.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Crane Service for the George Rickey Sculptures – Project No. 110-088 1.Company: Central Rent-A-Crane 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($967.50) 4.Percent of Decrease: (33.13%) 5.Total Percent of Decrease: (33.3%) 6.New Contract Amount: $1,952.50 7.Funding: Downtown TIF (420.1050.460.39.64) 7.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Staffing Agreement – Memorial Hospital 1.Service: Fire Department Staffing for Hospital Children’s Ambulances 2.Amount: $21,425.21/Month, Plus $27.22/Hour for Each Back-Up Ambulance (paid to Fire Department for 2011); $21,853.72/Month Plus $27.77/Hour for Each Back-Up Ambulance (Paid to Fire Department for 2012) B.Agreement – Community Homebuyer’s Corporation 1.Service: Staffing Support for Administration and Management of Program 2.Amount: NTE $12,000 Paid to City 3.Funding: CHC Funds C.License Agreement – Dresser Roots Wastewater Solutions Group 1.Service: Release of Confidential Programmable Logic Controller Source Codes for Blowers Nos. 1A and 1B – Project No. 109-074 D.Contract Amendment – Asphalt Restoration Services 1.Service: Additional Funding for Infrared Patching, Unforeseen Sewer Catch Basin Repairs 2.Amount: NTE $50,000 3.Funding: Sewage Operation & Maintenance (641.0621.792.63.35) E.Construction Contract – Landmark Landscaping Page 3 of 7 BOARD OF PUBLIC WORKS Public Agenda Review Session December 16, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Southwest Corner of Main Street & Jefferson Boulevard Landscaping – Project No. 110-072, Part II 2.Amount: $6,783 3.Funding: SBCDA Downtown TIF (420.1050.460.42.01) F.Professional Services Agreement – McCormick Engineering 1.Service: Third Party Review of Outfall Design for Diamond Avenue Storm Trunk Sewer – Project No. 109-033 2.Amount: NTE $10,500 3.Funding: 2006/2007B Bond (645 - $8,493; 651 - $2,007) G.Professional Services Agreement – ME Simpson Company 1.Service: 2011 Large Meter Testing and Repair Program for Water Works 2.Amount: Unit Prices, NTE $70,000 3.Funding: 2011 Water Works Operating (620.0640.605.31.06) H.First Amendment to Contract – Centerplate 1.Service: Extension of Existing Contract I.Professional Services Proposal – IWM Consulting Group 1.Service: Statistical Analysis of Groundwater Monitoring Results as Required 2.Amount: $7,754 3.Funding: Wastewater O&M (641.0630.793.63.35) J.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Add 4215 South Main Demolition Planning Project, Project No. 111- 002, to Master Agency Agreement 2.Funding: SSDA TIF (430.1050.460. ) K.Professional Services Proposal – Christopher B. Burke Engineering 1.Service: 4215 S. Main Demolition Planning Project – Project No. 111-002 2.Amount: $3,140 3.Funding: SSDA TIF (430.1050.460. ) L.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Add 1503/1505 Prairie Avenue – Demolition Planning Project No. 111-003 to Master Agency Agreement 2.Funding: AEDA TIF (324.1050.460. ) M.Professional Services Proposal – Christopher B. Burke Engineering 1.Service: 1503/1505 Prairie Avenue – Demolition Planning Project No. 111- 003 2.Amount: $24,208 3.Funding: AEDA TIF (324.1050.460. ) N.Professional Services Proposal – Weaver Boos Consultants 1.Service: 2011 Groundwater Monitoring Results Reporting for Fredrickson Park – Project No. 111-004 2.Amount: $3,100 3.Funding: Loss Recovery Fund Page 4 of 7 BOARD OF PUBLIC WORKS Public Agenda Review Session December 16, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 O.Proposal – Martell Electric LLC 1.Service: Signal System Communications Testing, Troubleshooting, and Repair for Bendix and Voorde; St. Joseph and Colfax; Michigan and Chippewa to Main and Chippewa; Williams and Jefferson; and Miami and Ireland – Project No. 110-096 2.Amount: $6,645.12 3.Funding: Traffic and Lighting Capital (101-0607-431.31-06 ) P.Agreement for Services – Redevelopment Commission/Legal Department 1.Service: City Legal Services Provided for AEDA, SBCDA, and TIF Funded Projects 2.Amount: $68,300 Annually ($51,225 – AEDA; $17,075 – SBCDA) 3.Funding: AEDA & SBCDA TIF Q.Professional Services Proposal – Institute for Public Safety Personnel 1.Service: Provide a Captain Promotion Assessment Process for South Bend Fire Department 2.Amount: $9,700 3.Funding: Fire Department Education and Training (101.0901.422.39.70) R.Special Purchase – 5 Alarm Fire & Safety 1.Service: Thermal Imaging Cameras Compatible for Fire Trucks 2.Amount: $30,235 3.Funding: Fire Department General Fund (101.0901.422.11.10) S.Special Purchase – Honeywell 1.Service: Protective Fire Clothing for Fifteen (15) New Firefighter Recruits 2.Amount: $29,282.75 3.Funding: Fire Department General Fund (101.0901.422.11.10) T.Contract – Tamara Nicholl-Smith 1.Service: College Football Hall of Fame Adaptive Re-Use and Downtown Promotion 2.Amount: NTE $50,000 3.Funding: COIT (404.0401.415.31.06) U.Professional Services Proposal – Public-Finance.Com 1.Service: Five Year Lease Purchase Agreement for Purchase of Solid Waste Vehicles and Equipment 2.Amount: Total of $797,137, Plus $250 One-Time Escrow Fee 3.Funding: Solid Waste Capital Fund (611.0610.415.37.02) V.Amended Agreement and Revocable Permit – Polaris Environmental, LLC 1.Service: To Amend the Consultant Identified as The Wetlands Company, Inc. in the Original Agreement Authorizing Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation to the New Consultant, Polaris Environmental, LLC. 2.Location: 731 East Lafayette Blvd. (the Street Department) Page 5 of 7 BOARD OF PUBLIC WORKS Public Agenda Review Session December 16, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8.RECOMMENDATIONS A.Procession 1.Event: Winter Walk 2011 a)Applicant: St. Margaret’s House b)Date/Time: February 20, 2011; 1:00 p.m. to 4:30 p.m. c)Favorable Recommendations 9.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)2008 South Scott Street b)1824 Nash Street 2.All criteria has been met 10.IRREVOCABLE LETTER OF CREDIT – RENEWAL A.Company: LLE Real Estate, LLP 1.No.: 2544731648 2.Issued By: MutualBank 3.Amount: $57,610 4.Subdivision: Southfield Lake Subdivision, Phase I 5.New Expiration Date: December 1, 2011 11.MONTHLY REPORT OF OPERATIONS - DEPARTMENT OF PUBLIC WORKS A.Environmental Services B.Water Works C.Central Services 12.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works B.Engineering C.Central Services 13.ENGINEERING QUARTERLY CONSTRUCTION REPORT – OCTOBER 1 TO DECEMBER 31, 2010 14.RATIFY BONDS A.Excavation Bonds 1.Wayne Plumbing Installations, Inc. D/B/A Mr. Rooter – Approved December 1, 2010 2.Oakbrook Homes, Inc. – Approved December 13, 2010 Page 6 of 7 BOARD OF PUBLIC WORKS Public Agenda Review Session December 16, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Hill Excavating, Inc. – Approved December 14, 2010 15.CLAIMS 16.PRIVILEGE OF THE FLOOR 17.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7