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Home My WebLink About03/05/1979 Board of Public Works MinutesM REGULAR MEETING MARCH 5, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, March 5, 1979 by President Patrick M. McMahon, with Mr. McMahon and Mr. Brunner present and Mr. Mullen absent. Deputy City Attorney Terry Crone was also in attendance. MINUTES OF FEBRUARY 26 MEETING APPROVED Mr. McMahon reported that the minutes of the February 26 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - STREET MATERIALS FOR 1979 This was the date set for receiving bids for Street Materials for 1979. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: The Levy Company Bid was signed by R. D. Marrese, Chesterton, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 15,000 Tons Mineral Aggregate Type #2 @ $5.50 - $82,500.00 5,000 Tons Coarse Aggregate #73 @ 5.00 - $25,000.00 2,000 Tons Coarse Aggregate- Crusher Run 4.10 - $ 8,200.00 St. Joseph Materials Company Chesterton, Indiana Bid was signed by R. D. Marrese, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 8,000 Tons Coarse Aggregate #9 @ $2.50 $20,000.00 5,000 Tons Coarse Aggregate #73@ 2.00 10,000.00 2,000 Tons Fine Aggregate 14 -1 or 14 -2 @ 1.95- 3,900.00 Eckler - Lahey Lumber Company Bid was signed by James H. Lahey, South Bend, Indiana non - collusion affidavit was in order and a certified check was submitted. Bid - 3000 Sacks Portland Cement @ 3.822 $11,475.00 Bituminous Materials Bid was signed by Philip Ehrman, Warsaw, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 600,000 Gallons Emulsified Asphalt $.4268 - $256,080.00 Medusa Aggregates Bid was signed by G. A. Remaly, Lafayette, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 8,000 Tons Coarse Aggregate #9 @ 2.45 - $19,600.00 5,000 Tons Coarse Aggregate #73 @ 2.05 - $10,250.00 2,000 Tons Fine Aggregate #14 -1 or #14 -2 @ 1.60 - $ 3,200.00 REGULAR MEETING MARCH 5, 1979 Emulsified Asphalts Bid was signed by Terry L. Drane, Chicago, Illinois non - collusion affidavit was in order and a certified check was submitted. Bid - 600,000 Gallons Emulsified Asphalt @ $.4199 - $251,940.00 Westville Oil Company Bid was signed by Andrew Carson, Westville, Indiana non - collusion affidavit was in order and a certified check was submitted. Bid - 100,000 Gallons Road Oil @ $0.28 per gallon - $28,000.00 Kuert Concrete Company Bid was signed by A.E.J.McManus, South Bend, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. 399 Bid - 600 C.Y. Class A Limestone Concrete @ 38.60 - $23,160.00 @ 600 C.Y. Class A Slag Concrete @ 38.10 - $22,860.00 T 150 C.Y. Class B Gravel Concrete @ 35.60 - $ 5,340.00 Rieth Riley Construction Co. Bid was signed by Richard D. Ruhlman, South Bend, Indiana non- collusion affidavit was in 13.80 - 69,000.00 5,000 order and a 10% bid bond was submitted. Bid - 15,000 T HAC Surface #11 Limestone,@ 14.65 - $219,750.00 5,000 15,000 T HAC Surface #11 Slag @ 15.20 - 228,000.00 17.00 5;000 T HAC Surface Spec Steel Sl.@ 14.95 - 74,750.00 Binder #8 or #9 5,000 T HAC Surface Type D Sand @ 15.25 - 76,250.00 T 5,000 T HAC Surface Spec. Sl -Sand @ 17.45 - 87,250.00 - 30,750.00 20,000 T HAC Binder #8 or #9 @ 12.10 - 242,000.00 @140.00 2,500 T HAC Binder #11 @ 13.25 - 33,125.00 Patching Material 150 T Bit. Material -Tack @ 150.00 - 22,500.00 1,000 T Bit. Patching Material @ 17.70 - 17,700.00 Rose Fuel & Materials Co. Bid was signed by Paul M. Lehner, Jr. South Bend, Indiana non - collusion affidavit was in order and a certified check was submitted. Bid - 3,000 Bags Porrland Cement @ 3.80 $11,400.00 Walsh &Kelly, Inc. Bid was signed by Thomas 0. Walsh, South Bend, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 15,000 T HAC Surface #11 Limestone @ 13.45 - $201,750.00 15,000 T HAC Surface #11 Slag @ 14.00 - 210,000.00 5,000 T HAC Surface Spec Steel S1 @ 13.80 - 69,000.00 5,000 T HAC Surface Type D Sand @ 13.00 - 65,000.00 5,000 T HAC Surface Spec. Sl -Sand @ 17.00 - 85,000.00 20,000 T HAC Binder #8 or #9 @ 10.80 - 216,000.00 2,500 T HAC Binder #11 @ 12.30 - 30,750.00 150 T Bit. Material -Tack @140.00 - 21,000.00 1,000 T Bit. Patching Material @ 16.20 - 16,200.00 Emulsion Products, Inc. Mishawaka, Indiana The bid was submitted without a bid bond or certified check. Deputy City Attorney Terry A. Crone advised the Board that the bid should be rejected since no bid security in the form of a bond or certified check was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was rejected. 400 REGULAR MEETING MARCH 5, 1979 Mr. McMahon noted that the budgeted amount for Street Materials for 1979 is $550,000 and it appears that the bids are about ten per cent higher than last year. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, trie bids were referred to the Bureau of Streets for review and recommendation. OPENING OF BIDS - FIRE DEPARTMENT SNORKEL This was the date set for receiving bids for one Snorkel for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read:' Midwest Fire and Safety Company Bid was signed by Thomas Indianapolis, Indiana Frederick, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - One Midwest American LaFrance 85 Foot Snorkel $209,473.00 Less Trade -in 20,000.00 $189,374.00 Hammerly Custom Productions, Inc. Bid was signed by Robert 'Shartlesville Pennsylvania Esserman, non- collusion affidavit was in order and a bid bond was submitted. Deputy City Attorney Terry A. Crone advised the Board that a bid bond was submitted with the bid but a certified check is required, since the bidder is from out of state. He noted that the Board could allow a reasonable time for a certified check to be submitted to replace the bid bond. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board agreed to allow a twenty -four hour period for the bidder to replace the bid bond with the required certified check. If the check is submitted within twenty -four hours, the bid can be considered. Shamrock Emergency Vehicles Bid was signed by B. S. Tinkham, South Bend, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Deputy City Attorney Terry A. Crone noted that the power of attorney attached to the bid bond did not list the attorney who executed the bond. Mr. Tinkham was present and advised the Board that a proper power of attorney would be submitted to the Board office today. Bid - One Peter Pirsch Model 88- #AP -85 $211,176.00 Less Trade -In 15,000.00 Net 196,176.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried the bids were referred to the Fire Department for review and recommendation. REGULAR MEETING OPENING OF BIDS - SALE OF VEHICLES MARCH 5, 1979 401 This was the date set for opening of bids for the sale of thirty -eight vehicles. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Mrs. Lydia Kolacz 434 S. Edison Veh. No. 24 $301.00 Veh. No. 38 $201.00 Rubin Auto Parts Veh. No. 1 $ 78.78 23921 St. Rd. 2 Veh. No. 2 178.78 South Bend, Indiana Veh. No. 3 58.58 Veh. No. 4 308.98 Veh. No. 5 58.58 Veh. No. 6 258.58 Veh. No. 7 258.58 Veh. No. 8 278.78 Veh. No. 9 278.78 Veh. No. 10 278.78 Veh. No. 11 178.78 Veh. No. 12 258.58 Veh. No. 13 278.78 Veh. No. 14 278.78 Veh. No. 15 258.58 Veh. No. 16 278.78 Veh. No. 17 278.78 Veh. No. 18 278.78 Veh. No. 19 278.78 Veh. No. 20 258.58 Veh. No. 21 278.78 Veh. No. 22 258.58 Veh. No. 23 278.78 Veh. No. 24 258.58 Veh. No. 25 258.58 Veh. No. 29 78.78 Veh. No. 30 128.28 Veh. No. 31 178.78 Veh. No. 32 158.58 Veh. No. 34 78.78 Veh. No. 35 58.58 Veh. No. 36 88.88 Veh. No. 37 78.78 Veh. No. 38 278.78 John Kovach Veh. No. 14 (lst Ch)1375.00 505 S. Kenmore St. Veh. No. 24 (2nd Ch)1375.00 South Bend, Indiana Veh. No. 9 (3rd Ch)1275.00 Veh. No. 37 (4th Ch)1275.00 Veh. No. 13 (5th Ch)1275.00 Chief Tom Knisley Veh. No. 24 (1st Ch) 200.00 Civil Defense Veh. No. 14 (2nd Ch) 325.00 Veh. No. 6 (3rd Ch) 300.00 Veh. No. 8 (4th Ch) 300.00 Veh. No. 9 (5th Ch) 300.00 Veh. No. 13 (6th Ch) 275.00 Eugene Hundt Veh. No. 1 87.00 West 5th C Road Veh. No. 2 107.00 Plymouth, Indiana Veh. No. 3 50.00. Veh. No. 4 307.00 Veh. No. 5 87.00 Veh. No. 6 187.00 Veh. No. 7 307.00 Veh. No. 8 307.00 S REGULAR MEETING MARCH 5, 1979 Veh. No. 9 307.00 Veh. No. 10 307.00 Veh. No. 11 307.00 Veh. No. 12 307.00 Veh. No. 13 307.00 Veh. No. 14 307.00 Veh. No. 15 307.00 Veh. No. 16 307.00 Veh. No. 17 207.00 Veh. No. 18 307.00 Veh. No. 19 307.00 Veh. No. 20 307.00 Veh. No. 21 307.00 Veh. No. 22 207.00 Veh. No. 23 307.00 Veh. No. 24 307.00 "Veh. No. 25 207.00 .Veh. No. 26 50.00 Veh. No. 27 30.00 Veh. No. 28 30.00 Veh. No. 29 30.00 Veh. No. 30 107.00 Veh. No. 31 107.00 Veh. No. 32 50.00 Veh. No. 33 30.00 Veh. No. 34 30.00 Veh. No. 35 30.00 Veh. No. 36 107.00 Veh. No. 37 107.00 Veh. No. 38 507.00 Abe Kowalski Auto Veh. No. 1 75.00 Veh. No. 20 75.00 25926 Western Veh. No. 2 100.00 Veh. No. 21 100.00 South Bend, Indiana Veh. No. 3 50.00 Veh. No. 22 75.00 Veh. No. 4 50.00 Veh. No. 23 75.00 Veh. No. 5 35.00 Veh. No. 24 75.00 Veh. No. 6 100.00 Veh. No. 25 75.00 Veh. No. 7 75.00 Veh. No. 26 50.00 Veh. No. 8 100.00 Veh. No. 27 35.00 Veh. No. 9 100.00 Veh. No. 28 50.00 Veh. No. 10 100.00 Veh. No. 29 50.00 Veh. No. 11 75.00 Veh. No. 30 50.00 Veh. No. 12 100.00 Veh. No. 31 50.00 Veh. No. 13 125.00 Veh. No. 32 100.00 Veh. No. 14 150.00 Veh. No. 33 35.00 Veh. No. 15 100.00 Veh. No. 34 35.00 Veh. No. 16 100.00 Veh. No. 35 .35.00 Veh. No. 17 100.00 Veh. No. 36 100.00 Veh. No. 18 100.00 Veh. No. 37 50.00 Veh. No. 19 100.00 Veh. No. 38 100.00 Minder Auto Sales Veh. No. 1 352.50 Veh. No. 20 501.00 50645 U. S. 31 N. Veh.'No. 2 176.00 Veh. No. 21 659.00 South Bend, Indiana Veh. No. 3 101.00 Veh. No. 22 701.00 Veh..No. 4 396.00 Veh. No. 23 476.00 Veh. No. 5 51.00 Veh. No. 24 402.50 Veh. No. 6 601.00 Veh. No. 25 401.00 Veh. No. 7 501.00 Veh. No. 26 52.50 Veh. No. 8 652.50 Veh. No. 27 26.00 Veh. No. 9 652.50 Veh. No. 28 152.50 Veh. No. 10 501.00 Veh. No. 29 51.00 Veh. No. 11 251.00 Veh. No. 30 101.00 Veh. No. 12 551.00 Veh. No. 31 51.00 Veh. No. 13 725.50 Veh. No. 32 251.00 Veh. No. 14 602.00 Veh. No. 33 51.00 Veh. No. 15 551.00 Veh. No. 34 152.50 Veh. No. 16 601.00 Veh. No. 35 46.00 Veh. No. 17 401.00 Veh. No. 36 '201.00 Veh. No. 18 476..00 Veh. No. 37 52.50 Veh. No. 19 676.00 Veh. No. 38 751.00 1 REGULAR MEETING MARCH 5, 1979 Glenn L. Terry Veh. No. 2 410.00 2614 MacArthur South Bend, Indiana Thomas L. Gargis Veh. No. 3 135.00 65565 Maple Road Veh. No.24 135.00 Lakeville, Indiana Richard Strozewski Veh. No. 14 700.00 16377 Thrush St. Veh. No. 13 700.00 (Alternate) Veh. No. 24 500.00 (Alternate) The Board noted receipt of a sealed bid from Donald Dimmitt of Argos after the 9:30 a.m. deadline for receipt of bids. The Board directed that the bid be returned to the bidder as it could not be considered. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Police Department and the Controller's Office for review and recommendation. OPENING OF BIDS - PRINTING OF PHOTOGRAPHS FOR DISCOVERY HALL This was the date set for receiving bids for the reprinting of photographs for Discovery Hall Museum. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which werefound to be sufficient. The following bids were opened and publicly read: Bagby Photographers South Bend, Indiana Deputy City Attorney Terry A. Crone reviewed the bid and advised the Board that the bid form was unsigned and should be rejected. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was rejected. Schillings Printing Service South Bend, Indiana Bid was signed by Charles G. Schilling, non- collusion affidavit was in order and a certified check was submitted. Bid - 2,038 prints @ $3.12 each - $6,358.56 The Leiber Company Notification was received that Indianapolis, Indiana the company could not submit a bid on this project. Tompsett Studio South Bend, Indiana Bid - 2,038 prints - $4,585.50 403 Bid was signed by N. A. Tompsett, non- collusion affidavit was in order and a certified check was submitted. Magic Lantern Bid was signed by Wayne Zwierzynski, South Bend, Indiana non- collusion affidavit was in order and a certified check was submitted. Bid - 2,038 prints @ 1.50 each - $3,057.00 t� REGULAR 14EETING MARCH 5, 1979 PUBLIC HEARING ON DENIAL OF POOL HALL CONTINUED A public hearing was scheduled on this date on the denial of a pool hall license to John Brinson at 1240 W. Washington. Assistant City Attorney James A. Masters advised the Board that Timothy McLaughlin, Attorney for Mr, Brinson, was present earlier but had to leave for another meeting. Mr McLaughlin and Mr. Masters are requesting a continuance of one week to allow time to review the files and prepare for the hearing. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the hearing was continued until Monday, March 12, 1979. REQUEST TO RENT OLD FIRE STATION EIGHT DENIED The Board received a request from Mid States Insulators, Inc. to rent old Fire Station Eight at 135 S. Olive Street. Chief Oscar Van Wiele advised the Board by letter that the Fire Department is currently looking into the possibility of using the building as a storage area for the Department and he requested that the property not be rented or sold at this time. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request to rent the station was denied and the Fire Department was requested to notify the Board when a determination has been made as to their use of the building. BID AWARDED - SELF - CONTAINED BREATHING APPARATUS Fire Chief Oscar Van Wiele submitted to the Board his report on the review of bids received for sixteen units of self- contained breathing apparatus and a recommendation to accept the low bid of Halterman's General Fire and Safety Company of $513.60 per unit for a total bid of $8,217.60. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the recommendation and awarded the bid. APPROVAL OF FUND ALLOCATION FOR RAPE CRISIS INTERVENTION PROGP.AM John Cimino, Director, Criminal Justice Planning Bureau, submitted to the Board a letter advising that funds have been received from the Indiana Criminal Justice Planning Agency for the Rape Crisis Intervention Program. Funding is as follows: Federal - $4,175.00, State - $231.94, Local - $927.78. Mr. Cimino and Marcia Silverman, Coordinator for the program, were present. Mr. Cimino requested that the Board allocate the funds to. the Mental Health Center which houses the program. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the awarding of funds to the Mental Health Center. APPROVAL OF FUND ALLOCATION FOR CRIME VICTIM COUNSELING PROGRAM John Cimino, Director, Criminal Justice Planning Bureau, submitted to the Board a letter advising that funds have been received from the Indiana Criminal Justice Planning Agency for the Crime Victim Counseling Program. Funding is as follows: Federal - $3,055.00, State - $169.72. Mr. Cimino requested that the Board allocate the funds to R.E.A.L. Services, Inc., which houses the program. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the awarding of funds to R.E.A.L. Services, Inc TAXI LICENSE DENIED - BRAYLEON JENNINGS Peter H. Mullen, City Controller, submitted to the Board the recommendation.of the Police Department to deny the taxi license application of Brayleon Jennings and his concurrence with that recommendation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the license was denied and the Clerk was directed to advise Mr. Jennings he may request a hearing before the Board on the denial if he wishes. 405 REGULAR MEETING MARCH 5, 1979 APPROVAL OF LEASE AGREEMENT FOR BUREAU OF HOUSING COPIED. A Lease Agreement for the Copier located at the Bureau of Housing Office was submitted to the Board. The agreement is with I.B.M. and is in accordance with the bid accepted by the Board. The lease extends for one year through March 1, 1980 and calls for a monthly payment of $639.78. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the lease agreement was approved. EXTENSION OF LEASE AGREEMENT FOR FOURTEENTH FLOOR COPIER An Extension of the Lease Agreement located on the Fourteenth Floor was agreement extends the present lease May 1, 1980 at a monthly payment of by Mr. McMahon, seconded by Mr. Bru. was approved. with I. B. M. for the Copier submitted to the Board. The from May 1, 1979 through $232.50. Upon motion made nner and carried, the extension VEHICLE BID AWARD RESCINDED AND NEW AWARD APPROVED The Board received a recommendation from John Stancati clarifying and amending the award made for Street Department vehicles on February 19. Mr. McMahon made a motion that the Board rescind the vehicle award made on February 19. Mr. Brunner seconded the motion and it carried. Mr. Stancati's recommendation was for acceptance of the alternate bid of Gates Chevrolet Company for one four by four truck type station wagon at $7350.00. Gates was the low bidder on the unit at $7311.44, but the recommendation to accept the alternate bid was made because the alternate unit is in stock and available for immediate delivery. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the alternate bid of Gates Chevrolet Company for one CK10 Blazer at $7350.00 was accepted. The second part of the recommendation was for the purchase of one 10,000 GVW cab and chassis. The low bidder was Gates Chevrolet Company at $3777.00 but the delivery date for the unit was eight to ten weeks. Mr. Stancati recommended acceptance of the bid of Basney Ford of $4098.08 because the unit is available for immediate delivery. Mr. McMahon made a motion to accept the low bid of Gates Chevrolet Company. Joseph Gawrysiak, Director Division of Transportation, was present and advised the Board that the unit this will replace is used twenty -four hours a day, seven days a week and it requires almost continual repair to keep it operating. It is anticipated that repair costs will more than exceed the $321 difference in the bid prices if the Department must wait for delivery of the unit from Gates. Mr. Brunner asked what type of repairs are being made on the vehicle and Mr. Gawrysiak said the unit has required rear end repairs, drive shaft repairs and replacement of tires. Richard Gartner noted that the unit from Ford exceeds the specifications called for in the bid. Mr. McMahon asked if the eight -to -ten week delivery time had been checked with Gates and Mr. Gawrysiak said that it had. Mr. McMahon withdrew his previous motion and made a motion to accept the bid of Basney Ford of $4098.08 for the cab and chassis as being the best bid, based on the fact that this unit is available for immediate delivery. Mr. Brunner seconded the motion and it carried. Mr. McMahon advised Mr. Gawrysiak that, in the future, when delivery time is of critical importance, it be made a part of the bid specifications. i REGULAR MEETING MARCH 5, 1979 AMENDING OF VACATION RESOLUTION NO. 3470 Mr. McMahon noted that, because the Board of Public Works did not meet on February 26, it is necessary to reschedule the public hearing on Vacation Resolution No. 3470 for the vacation of the east -west alley between Lots 48 and 49, running east from - Lafayette Street between Sample and Garst Streets, continuing on between Lots 30 and 31, east to Main Street. Mr. McMahon made a motion to amend Vacation Resolution No. 3470, 1979 to reflect that the notice shall be published on the 9th and 16th days of March, 1979 and that the public hearing shall be held on the 26th day of March, 1979 at 9:30 a,m. Mr. Brunner seconded the motion and it carried. HEARING ON ASSESSMENT ROLL. VACATION RESOLUTION NO. 3466 SCHEDULED Mr. McMahon noted that, because the Board of Public Works did not meet on February 26, it is necessary to reschedule the public hearing on the Assessment Roll for Vacation I Resolution No. 3466 for the vacation of a portion of Vine Street, from the west right -of -way line of 20th Street running west a distance of 147.50 feet, and the first east -west alley south of Vine Street and west of 20th Street, running west from the west right -of -way line of 20th Street to the west right -of -way line of the north -south alley west of 20th Street; and the north -south alley west of 20th Street, from the south right -of- way line of Vine Street south to the north right -of -way line of the first east -west alley south of Vine Street, a distance of 264 feet. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the public hearing on the Assessment Roll was set for Monday, April 2, 1979 at 9:30 a.m. ST. JOSEPH RIVER RUN APPROVED The Board received a letter from the Michiana Watershed, Inc. for the Ninth Annual St. Joseph River Run to be held on Saturday, May 12, 1979. The event is to begin at the Leeper Park Island and Veteran's Park, portage around the South Bend Dam and conclude in Niles. The starting time is 9:00 a.m. and all participants will be required to sign waiver of liability forms. A Certificate of Insurance will be filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved, subject to coordination by the Bureau of Traffic and Lighting and the Police Department and to the filing of the Certificate of Insurance. The request was referred to the Park Department for approval of park property involved. ENGINEERING AGREEMENT APPROVED - WIDENING OF IRELAND ROAD An Agreement between the City of South Bend and Kent S. Kaser & Associates, for preliminary engineering for the widening of Ireland Road, from Fellows Street to Michigan Street, was submitted to the Board. The Agreement has been reviewed and approved by both the Engineering Department and Legal Department. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved. ENGINEERING AGREEMENT APPROVED - INTERSECTION IMPROVEMENTS AT TWYCKENHAM DRIVE AND LINCOLNWAY EAST An Agreement between the City of South Bend and Clyde Williams and Associates for preliminary engineering for intersection improvements at Twyckenham Drive and Lincolnway East was submitted to the Board. The Agreement has been reviewed and approved by the Engineering Department and Legal Department. Upon motion made by Mr. McMahon, seconded 'by Mr, Brunner and carried, the agreement was approved. 1 REGULAR MEETING �® MARCH 5. 1979 ENGINEERING AGREEMENT APPROVED 7 RECONSTRUCTION OF MIAMI STREET NEAR CONRAIL BRIDGE STRUCTURE An Engineering Agreement between the City of South Bend and Lawson - Fisher Associates for preliminary engineering for the reconstruction of Miami Street, 350 feet north and 350 feet south of the Conrail Bridge structure, was submitted to the Board. The Agreement has been reviewed by the Engineering and Legal Departments, and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved. BID ADVERTISING APPROVED FOR BUREAU OF TRAFFIC AND LIGHTING Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, requested that the Board advertise for bids for Traffic Controllers and for a one ton truck. Specifications are being prepared and will be filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to advertise and the bid. date will be determined when specifications are received. SERVICE COURT #5 TO BE ONE 14AY SOUTHBOUND Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the Board make Service Court #5, which runs north and south from Washington to Jefferson, between the Plaza and St. Joseph Street, be made one wav, south bound. Mr. Wadzinski noted that the court is heavily,used by commercial delivery trucks and public parking sometimes reduces the court to one lane causing congestion. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation to designate Service Court #5 One Way Southbound. STREET LIGHT RECOMMENDATION APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, recommended that the following underpass lights be added to the LSC tariff: Michigan and Bronson, 15 lights 25,500L HPS @ 4.40 66.00 Fellows, 4 lights 25,500L HPS @ 4.40 17.60 Sample, 8 lights 25,500L HPS @ 4.40 35.20 Marietta, 4 lights 25,500L HPS @ 4.40 17.60 High, 5 lights 25,500L HPS @ 4.40 22.00 Miami, 4 lights 25,500L HPS @ 4.40 17.60 Total Monthly Cost $176.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved, APPROVAL OF NO PARKING AREAS, ESTHER, GREENLAWN AND HILDRETH At the request of Indiana University at South Bend, the Bureau of Traffic and Lighting had under review proposals for No Parking areas around the university. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the Board approve the requests and add an additional no parking zone on Hildreth Street at the suggestion of his Bureau. The recommendations were as follows: A. No Parking on the West side of Greenlawn, from Ruskin to Hildreth, and from Hildreth to a point approximately 150 feet south HE REGULAR MEETING MARCH 5, 1979 B. No Parking on the east side of Esther, from Ruskin to Mishawaka Avenue C. No Parking on the.north side of Hildreth, from Esther to a point approximately 150 feet east. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended installation of the following traffic control devices: A.. No Parking on the west side of Leeper Avenue, from 130 feet north of North Shore to 445 feet north of North Shore, at the request of Leeper Avenue residents. B. No Parking on a 90 day temporary basis on the east side of Michigan Street, from Navarre south to the Value House Driveway and the existing No Parking Zone, requested by the South Bend Police Department to provide two lanes of northbound traffic and attempt to reduce the accident rate. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and. carried, the recommendations were approved. SUB -GRANT AGREEMENTS APPROVED, BUREAU OF EMPLOYMENT AND TRAINING Elroy Kelzenberg, Manager of the Bureau of Employment and Training, submitted to the Board Subgrant Agreements with the Penn- Harris- Madison School Corporation and the South Bend Community School Corporation. Mr. Kelzenberg noted that the Bureau is mandated to set aside twenty -two per cent of Title III funds for youth experience and training programs as a service to in- school youth and these agreements cover those programs. The PHM agreement is in the amount of $4,641.60 and the SBCSC agreement is in the amount of $13,645.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the sub -grant agreements were approved. FILING OF NOTIFICATION TO LANDMARK. INC. RE: MICHIGAN /MAIN CONNECTOR Patrick McMahon, Director of Public Works, submitted to the Board a copy of notification sent by Certified Mail to Landmark of Indiana, Inc., notifying them that it is the intent of the City to construct the Michigan /Main Connector during the 1979 construction season, utilizing real estate located at the northwest corner of Michigan and Marion Streets, said real estate bein.g the subject of a lease between the City of South Bend and Landmark of Indiana, Inc., dated March 8,:1976. In accordance with the terms of the lease, the letter is'written notice of the City's intent to construct the connector and the lease of the property is to terminate upon the ninetieth day after delivery of the notice or June 1, 1979. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the notification was ordered filed. 409 REGULAR MEETING APPROVAL OF CLAIMS MARCH 5, 1979 Michael L. Vance, Chief Deputy City Controller, submitted to the Board Claim Docket Numbers 3319 through 3984 and 3985 through 4360 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 3319 through 4360 and directed that checks for payment be issued. BOND RELEASED Ray S. Andrysiak, Bureau of Engineering, advised the Board that the request to release the Contractor's Bond of John D. Skiles, d /b /a Skiles Construction Company, had been reviewed and the bond can be released. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was released, effective March 5, 1979. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period February 11 through February 19 was submitted to the Board. The report indicated ten outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. FILING OF CERTIFICATES OF APPROVAL - AIRPORT INDUSTRIAL PARK DIVISIONS C. D AND E Patrick M. McMahon, Director of Public Works, submitted to the Board the Engineer's Certificate of Approval for the Airport Industrial Park Contract, Division C & D. The Contractor was Ritschard Brothers Construction Company, Inc. and it was recommended that the Certificate of Approval be accepted. The Maintenance Agreement for the project extends through July 5, 1980. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the Certificate of Approval. The Engineer's Certificate of Approval for the Airport Industrial Park Contract, Division E, was submitted to the Board. The Contractor was Arco Engineering & Construction Company, Inc. The Maintenance Bond for this project is to be filed with the Board.. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Certificate of Approval was accepted, subject to receipt of the Maintenance Bond. TITLE SHEET APPROVED - FARMINGTON SQUARE UNIT FIVE SANITARY SEWERS The Bureau of Design and Administration submitted to the Board the Title Sheet approving the plans for the Farmington Square Unit Five Sanitary Sewers. Mr. McMahon reported that the area involved is located south of Auten Road and West of Hazel Road, near Brick Road and is property involved in the pending purchase of Clay Utilities. For that reason the City is involved and plans for the construction have been reviewed and approved by the Bureau of Design and Administration. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Title Sheet approving the plans was approved. There being motion made the meeting no further business to come before the Board, upon by Mr. McMahon, seconded by Mr. Brunner and carried, adjourned at 10:50 a . m. A; Patricia DeC ercq, Clerk-- er