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HomeMy WebLinkAbout02/19/1979 Board of Public Works Minutes391 REGULAR MEETING FEBRUARY 19, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 19, 1979 by President Patrick 1"I. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also in attendance. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the February 12, 1979 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it carried. AGENDA ITEMS ADDED Mr. McMahon noted receipt of three items after the posting of the meeting agenda. He made a motion to add to the agenda a recommendation from the Fire Department on the Turnout Coats, a petition to vacate an alley and a recommendation to accept the bids for Street Department vehicles. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS —SELF- CONTAINED BREATHING APPARATUS This was the date set for receiving bids for sixteen self - contained breathing apparatus units. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Midwest Fire & Safety Equip. Co. Bid was signed by Thomas Frederick, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - Survivair Model E- 9838 -22 - $529.00 - $8,464.00 Alternate - Mine Model 401 $522.28 - $8,356.48 Alternate - Mine Model 401 $572.83 $9,165.28 Centurion Fire & Safety Equip. Co. Bid was signed by Daniel Warren, non - collusion affidavit was in order and a certified check was submitted. Bid - Survivair Model E- 9838 -22 - $555.00 - $8,880.00 Halterman's General Fire Safety Equip. Co. Bid was signed by Lessel L. Halterman, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - Survivair Model E- 9838 -22 - $513.60 - $8,217.60 Hawk Fire Apparatus Bid was signed by D. M. Fridlin, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - Survivair Model E- 9383 -22 - $527.00 - $8,432.00 HEARING ON DENIAL OF POOL HALL LICENSE FOR JOHN BRINSON CONTINUED The Board noted receipt of a letter from City Controller Peter H. Mullen to John Brinson advising him that his application for renewal of a pool hall license at 1240 W. Washington Avenue had been denied and that a hearing on the matter was scheduled for today. Attorney Timothy McLaughlin was present on behalf of Mr. Brinson. Mr. McLaughlin requested a two -week continuance to allow him to prepare information to submit to the Board. Wriv DIVER REGULAR MEETING FEBRUARY 19, 1979 Assistant City Attorney James A. Masters was present and said he had no objection to the continuance. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the public hearing was continued until Monday, March 5, 1979 at the regular meeting of the Board. The Board advised Mr. McLaughlin that the pool hall should not be operating and Mr. McLaughlin said Mr. Brinson does not have a license and without a license could not operate. BIDS FOR TURNOUT COATS REJECTED AND READVERTISING APPROVED Chief Oscar Van Wiele submitted a report to the Board that the bids received for the turnout coats had been reviewed by his Depart- ment. The review indicates that the coats bid do meet specifications. However, the firefighters have shown a preference for coats furnished by other than the low bidder. The Chief made no recommendation on an award but left it to the discretion of the Board. Also submitted to the Board was a letter from the Clothing Committee of the Firefighters Local Union No. 362, indicating that they have reservations about acceptance of the low bid from Shamrock Emergency Vehicles because they have not been assured that the coat bid meets all specifications, particularly State Standards. The Committee requested that the Board insure that the turnout coats purchased at least meet the bid specifica- tions. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letters were ordered filed. Assistant Chief Dan Mirocha said, according to the bid submitted by Shamrock, the coat did meet specifications. Union representatives noted that Shamrock did not have a coat as bid available. Mr. McMahon pointed out that the Board must rely on the Fire Department with regard to the specifications and a review of the bids received. He asked if the firefighters had contacted Shamrock regarding the coat they bid. John Samarich said they did contact Shamrock and were told.there was not a coat available for inspection,. He noted that the specifications require that the coat bid have double stitching and not single stitching. James Brien advised the Board that the Clothing Committee would like some assurance from Shamrock that the coat they bid does meet specifications. From all indications, it would appear that the coat bid would not meet specifications with regard to pocket flaps, stitching on the flaps and the thread used must be compatible with the coat. He said there is a discrepancy in the sizes as specified and in the liner which specifications require to be stitched to the coat. Mr. Brien provided the Board with a copy of the NFPA Standards. Mr. Brunner asked Chief Mirocha whether the specifications required compliance with the standards referred to. Chief Mirocha stated the specifications require that the coats meet NFPA Standards. Mr. McMahon said he would suggest that Shamrock be contacted to clarify their bid. Mr. Samarich said Shamrock was contacted and indicated they did not have a coat available and did not want to get into a shoving match over the bids. Councilman Roger Parent noted that, when the Council negotiated salaries with the Fire Department, they asked that the men pay $25.00 toward the cost of the turnout coats from their clothing allowance. The City would pay $100 and the men would pay $25.00. Inasmuch as all the bids met specifications, the Council's intent would be to allow the men to buy the best coat and the Board could consider not just the lowest, but the lowest and best, bid. Mr. McMahon asked Mr. Parent if the Council intended the Board to select a coat without using-the low bid price. Mr. Parent said if the difference per coat was only $8.00, it would be better to buy the best coat: regardless of the difference. Mr. McMahon suggested that the Fire Department contact Shamrock to get specific information about the �i' 393 REGULAR MEETING FEBRUARY 19, 1979 coat they bid with that information to be submitted to the Board by next week. He said the Board is interested in providing the best equipment for the Department which meets specifications and he asked whether the Department had any information on exper- ience with the coat bid by Shamrock. Mr. Brien said there has been some indication that the City of Cleveland has had problems with this coat. Mr. Brien was asked to contact the Cleveland Fire Department regarding the coat. Tim Brassell, Chairman of the Wage Committee, said the Committee negotiated with the Council for the amount of $25,000 for this type of clothing. Nomex is the most expensive type and offers the best protection. After the negotiations, the Committee went back to the Council stating that the men were willing to sacrifice some of the protection for durability in order to get a coat that would be guaranteed against cracking or chipping. He said the Council talked about a maximum amount of money to be spent, plus $25.00 from each man. To go with the low bid is not what the union wants and was not the Council's intent. Mr. McMahon asked if it was the intent of the Council to spend the entire $25,000 regardless of the bid figure. Mr. Parent said the intent of the Council was to buy a good coat. If there is a small difference in the bid price, the Board could select what it considered to be the lowest and best bid. Mr. McMahon asked the Clothing Committee if the three coats bid other than Shamrock are satisfactory. Mr. Brien said they have not reviewed all three coats. Mr. McMahon said the Board would ask that the union submit a statement regarding the three coats, other than Shamrock, and whether they meet specifications. Mr. Brien said the statement could be available for the next meeting. Councilman Mary C. Adams said the Council set a maximum amount for the purchase of the coats with the understanding that the coat purchased would be a good, durable piece of equipment. Sizing of the coats was then discussed. Dan Warren of Centurion Fire and Safety Equipment Company said that his bid stated the bid price was for a standard 40 inch long coat. Any variation in the standard size would be available as an option. A representative from Halterman's General Fire Safety Equipment Company stated that their bid price included custom measurement of each man for the coat. Mr. Brunner asked Chief Mirocha if the specifications had included alterations. Chief Mirocha said it was intended that alterations be covered in the bid. Tom Fredericks of Midwest Fire and Safety Company said each man's size is in his present coat and he could use that size in ordering. The Board discussed the specifications as written and whether it was clear that the bid price should include necessary alterations. The language of the specifications was that the successful bidder shall be obligated to measure for correct size. Mr. McMahon noted there was some question as to whether the bidders did address the question of alterations., He made a motion that all bids be rejected and the Board re- advertise for bids based upon revised specifications to be prepared by the Fire Chief's Office and the Clothing Committee and to include all alterations. Mr. Brunner seconded the motion and it carried. Lessel Halterman, of Halterman General Fire Safety Equipment Company, objected to the action of the Board in rejecting the bids and stated that the bid he submitted was the best coat he could offer at the best price available. He said making his bid a matter of record and re- advertising for bids means his bidding procedure has been shot down. He said the bid price he submitted is firm. 394 REGULAR MEETING FEBRUARY 19, 1979 FILING OF PETITION TO VACATE ALLEY BETWEEN GREEN ST. AND BONDS The American National Bank and Trust Company, by its attorney, Jones, Obenchain, Butler, et al, files a petition to vacate the alley running north and south between Green Street and Bonds Avenue, 120 feet east of Bendix Drive and also 38 feet of that alley running east from the north -south alley previously described. The purpose of the petition is to permit the construction of a branch bank facility. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the petition was filed and referred to the Area Plan Commission, Community Development Department and Engineering Department for preliminary review and recommendation. STREET DEPARTMENT VEHICLE BIDS AWARDED SUBJECT TO.FUNDING John F. Stancati, Director of Utilities, reported to the Board that the bids received for Street Department vehicles had been reviewed and he recommended acceptance of the low bid of Gates Chevrolet Company of $7,311.44 for a 4 x 4 four wheel drive truck type station wagon and the low bid of Basney Ford of $3,777.00 for a 10,000 GVW Cab and Chassis. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were awarded, subject to funding. MEMORANDUM OF AGREEMENT FOR COMPUTER SERVICES, POLICE DEPART14ENT Police Chief Michael C. Borkowski submitted to the Board a memorandum of agreement between the City of South Bend Police Department and the South Bend Community School Corporation Computer Center. The agreement is for the purpose of verifying that lines and personnel are cleared for security purposes to comply with requirements of the Indiana Data and Communications System. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved. BID ADVERTISING APPROVED - REPRINTING OF NEGATIVES Richard Welch, Director of Discovery Hall Museum, submitted to the Board a request to advertise for bids for the printing of photographs from glass, nitrate and safety film negatives in the Museum's collections. The negatives consist of scenes at the Studebaker Corporation and Dodge Manufacturing Company in the early nineteen hundreds. Funding is available in the 1979 budget. Approximate cost of the prints will be $4,000 and Mr. Welch noted the reason for requesting bids is to find available sources who might be able to perform this service. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. .FILING OF COMPLETION AFFIDAVIT - .UNITED HEATING AND PLUMBING COMPANY FOR WORK AT FIRE STATION SIX _ The Project Completion Affidavit and Waivers of Lien from United Plumbing and Heating Company for work performed under the con- tract for the construction of Fire Station Six were submitted to the Board. The Maintenance Agreement covering the contract extends through February 19, 1980. Upon motion made by Mr.': McMahon, seconded by Mr. Brunner and carried, the Completion Affidavit was approved and the waivers filed. 395 REGULAR MEETING FEBRUARY 19, 1979 REQUEST TO PURCHASE OLD FIRE STATION ELEVEN DENIED The Board received an inquiry from Gregory Compton regarding the possible sale or rental of old Fire Station Eleven at 2222 Lincolnway West. The property is presently being leased to the Civil Defense Police. It was the determination of the Board that the property should not be sold at this time. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board denied the request to purchase old Fire Station Eleven and directed that Mr. Compton be notified. FILING OF ASSESSMENT ROLL, VACATION RESOLUTION NO. 3469 Patrick 11, McMahon, P. E., Civil City Engineer, files an Assessment Roll for Vacation Resolution No. 3469 for the vacation of the north -south alley between Lafayette Street'and Franklin Street, running south from Broadway Street to the railroad right -of -way. The Assessment Roll lists total net benefits of $0.00 and total net damages of $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll was filed and set for public hearing on March 19, 1979. APPROVAL OF SALE OF CITY -OWNED PROPERTY The Board was advised that city -o�med lots for which requests to purchase had been received prior to December 4, 1978, the date of adoption of the resolution for sale of property under the one dollar program, had been reviewed. Each lot was referred to the Mayor's Office, Community Development Department, Park Department, Engineering Department and the Councilman of the respective district and was cleared for sale. Applicants were checked to determine that they were the adjacent property owners. The lots are now ready for sale. Upon approval by the Board, Quit -Claim Deeds will be prepared. Lots and qualified purchasers are as follows: 831 South Arnold Street 742 Diamond Avenue 201 E. Dubail 721 N. Eddy 1232 N. Elmer 228 Embell Court 1012 S. Franklin 1113 W. Grace Street 922 Fuerbringer 729 W. Jefferson 1027 W. Jefferson 626 E. Keasey 322 LaPorte 655 N. Lawndale 1527 Linden 2108 Linden 1713 S. Marietta 722 E. Miner 812 W. Napier 202 E. Pennsylvania 1519 Poland 1814 S. St. Joseph 1350 E. Sorin Street 1814'S. Taylor 310 N. Walnut 319 S. Walnut Jessie and Tina Salazar Renew, Inc. C. Robert Williams Thelma M. and Martin Jones, Jr. Thomas M. and Mercedes Taylor William and Flora Lee Hines Cleon Miner Frank, Jr. and Rose Wantuch Mrs. Margaret B. Miller Mr. & Mrs. Eugene Zamiatowski Joseph Coleman Clinton and Ruth Mack James and Aline Worsham Tim and Annice Miller Arthur and Christine Lawrence Soul City Church of God Richard J. and Joyce C. Solmos Marjorie Mae Turnock Bettie M. Priest Mary M. and Hugo Bande William and Myrna J. Van Brocklin Joseph and Viola Taylor Marian H. and Betty J. Donaldson Henrietta and Aloysius Zakrowski Laura and Evans Davis Masterbilt, Inc. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the sale of the lots was approved and the list was referred to the Legal Department for preparation of the deeds. 396 REGULAR MEETING TITLE SHEET SIGNED - ORANGE /COLFAX CONNECTOR FEBRUARY 19, 1979 The title sheet approving the plans for the proposed Orange /Colfax Connector was submitted to the Board. Plans have been submitted to the Indiana State Highway Commission. The project area extends from the Orange -Meade intersection to the Colfax- LaPorte intersection. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the title sheet approving the plans was signed by the Board. APPROVAL OF CLAIMS Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 2584 through 3318 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 2584 through 3318 and directed that checks for payment be issued. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for traffic control devices: A. Remove 30 minute parking, 6 am to 6 pm at 110 E. Dubail, and revise to No Parking, requested by the owner of the business at 110 E. Dubail to facilitate loading and unloading. B. Install 30 Minute Parking, ,6 am to 6 pm, at 1818 S. Main Street, Muia Construction Co., to increase parking turnover. Revise 2 Hour Parking, 6 am to 6 pm, to 30 Minute Parking, 6 am to 6 pm, at 1812 S. Main, Frank's Florist, and 1814 S. Main, Computer Associates, to increase parking turnover Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. CERTIFICATE OF INSURANCE FILED - LYKOWSKI HOUSE MOVERS A Certificate of Insurance for Lykowski House Movers was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the certificate was filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period February 7 through February 12 was submitted to the Board. The report indicated twelve outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the 'report was ordered filed. There being motion made the meeting no further business to come by Mr. McMahon, seconded by adjourned at 10:30 a.m. ATT T Patricia DeClercq, Clerk before the Board, upon. Nr, Brunner and carried, 1 rl �1