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HomeMy WebLinkAbout02/12/1979 Board of Public Works Minutesi REGULAR MEETING FEBRUARY 12. 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, February 12, 1979 by President Patrick M. McMahon, with Mr, McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the February 5, 1979 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. AGENDA ITEM ADDED Mr. McMahon noted receipt of an Excavation Bond for Christopher Merrill after the posting of the meeting agenda and he made a motion that the item be added to the agenda. Mr. Brunner seconded the motion and it carried, VACATION RESOLUTION NO. 3469 CONFIRMED This being the date set, hearing was held on Vacation Resolution No. 3469 for the vacation of the north -south alley between Lafayette Street and Franklin Street, running south from Broadway Street to the railroad right -of -way. The Clerk tendered proofs of publication of notice in the South Bend. Tribune and the Tri- County News which were found to be sufficient. Attorney Charles Lahey, representing-tIhe- petitioner James Lahey, spoke to the Board. Mr.'-Lahey noted that the property abutting the alley is owned by Mr. James Lahey and is the site of operations of the Eckler- Lahey - Lumber Company. He pointed out that the alley has not been used for seventy -five years and there are buildings constructed on the alley. The petitioner desires to clear title to the property. No remonstrators were present. and no written remonstrances were filed with tho7 Board. Upon motion made by Mr. McMahon, seconded by Mr.'Mullen and carried,'the Vacation Resolution was confirmed and:`it was directed that an Assessment Roll be prepared. BID ADVERTISING FOR SNORKEL APPROVED Fire Chief Oscar Van Wiele advised the Board that after evaluation of the two snorkels presently in service, it has been determined that Snorkel #1 should be replaced. The equipment is a 1961 FWD and has been in service over the past eighteen years. Minimum delivery time for new apparatus is ten to twelve months. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the advertising was approved and sealed bids are to be received on Monday, March 5, 1979. REQUEST TO DONATE VEHICLE TO CITY DENIED Chief Michael Borkowski submitted to the Board the title to a 1961 Chevrolet owned by Richard Ameling and an agreement signed by Mr. Ameling. Mr. Ameling has agreed to donate the vehicle to the City with the understanding that towing charges will_ be removed and the battery returned to Mr. Ameling. Mr. Mullen discussed the number of vehicles in the City fleet and questioned whether the City wants to accept this vehicle. It was indicated that the vehicle was towed during the recent snow emergency. Division Chief Glenn Terry noted that he had not had an opportunity to inspect the vehicle but understood it was inoperable. Upon motion made by Mr. Mullen, seconed by Mr. McMahon, and carried, the Board denied the request to donate the vehicle to the City. 3 ,85 REGULAR MEETING FEBRUARY 12, 1979 BID ADVERTISING APPROVED - SALE OF CITY -OWNED VEHICLES Chief Michael Borkowski submitted a request to advertise for bids for the sale of thirty -four city -owned vehicles. He noted that the vehicles would be available for inspection on March 1, 2 and 3 with sealed bids to be accepted by 9:30 a.m. on Monday, March 5. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved and the Clerk was directed to advertise for bids for the sale of the vehicles. OPTION AGREEMENT FOR SALE AND PURCHASE OF ODD FELLOWS BUILDING APPROVED Robert M. Parker, Chief Deputy City Attorney, submitted to the Board an option agreement for the sale and purchase of real estate for the property known as the Odd Fellows Building. Mr. Parker noted that the agreement is between the partnership known as 104 South Main and the City of South Bend for the sale by,the partnership to the City of the property commonly known as the Odd Fellows Building. The option agreement provides for the payment of the sum of $15,000 for the option of the City to purchase the building. The total purchase price as set forth in the agreement is $288,000. Payment of the $15,000 would be made at the time of signing of this agreement. All members of the partnership have executed the agreement and is ready for submission for consideration by the Board of Public Works. An addendum to the agreement provides that the $15,000 paid at the time of signing of the option agreement would be held in escrow pending the exercise of the option, a provision that tenants will vacate the premises, a resolution of the Odd Fellows Business Association to vacate the premises and a resolution of acceptance. The date for exercising the option is April 2 and closing is also set for April 2. The agreement also provides for a title insurance policy and relocation to be provided through the Department of Redevelopment. Attached to the agreement is a list of personal property which may be removed from the building by the Odd Fellows Lodge and other tenants. All other items not listed remain with the building and are part of the sale. Mr. Parker noted that following Board action on the agreement, the Redevelopment Department must take action to make the necessary funding available to complete the sale and the matter will also be submitted to the Common Council for action to make funds available. Once that action has been taken, the City could then formally notify the partnership that the option exercise has taken place. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the option agreement and addendum were approved. In response to questions, the Board noted that the building is being purchased in connection with the Century Mall project to meet the public land use requirement. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3468 Patrick M. McMahon, P. E., Civil City Engineer, files with the Board the Assessment Roll for Vacation Resolution No. 3468, 1979 for the vacation of the first east -west alley south of Colfax Avenue, east from Birdsell Street to the first N -S alley, a distance of 115.5 feet. The Assessment Roll lists total net benefits of $0.00 and total net damages of $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll was filed and set for public hearing on March 12, 1979. REGULAR 14EETING FEBRUARY 12. 1979 ADOPTION OF RESOLUTIONS NO. 2, 3, 4 AND 5 - STREET IMPROVEMENTS Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the following resolutions for street improvements were adopted: RESOLUTION NO. 2, 1979 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street improvements at the intersections of Lincolnway East and Twyckenham Drive, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by Acts of the General Assembly, therefore, BE IT RESOLVED: 1. That the Board of Public Works orders the Department of Public Works to prepare plans, specifications, cost estimates, secure the necessary right -of -way and easements, by the doing of all acts necessary and desirable to the acquisition by gift, purchase or condemnation. 2. Secure permits, appropriations, and to construct certain street improvements at the intersections of Lincolnway East and Twyckenham Drive. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Patrick M. McMahon s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk Dated this 12th day of February, 1979. RESOLUTION NO. 3, 1979 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street improvements at the inter- section of Ironwood and Pleasant, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by Acts of the General Assembly, therefore, BE IT RESOLVED: 1. That the Board of Works orders the Department of Public Works to prepare plans, specifications, cost estimates, secure the necessary right -of -way and easements, by the doing of all acts necessary and desirable to the acquisition by gift, purchase or condemnation. U REGULAR MEETING ATTEST: 38` FEBRUARY 12, 1979 2. Secure permits, appropriations, and to construct certain street improvements at the intersection of Ironwood and Pleasant. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Patrick M. McMahon s/ Peter H. Mullen s/ Patricia DeClercq, Clerk Dated this 12th day of February, 1979. RESOLUTION NO. 4, 1979 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street improvements at Ireland Road from Fellows to U. S. 31, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by Acts of the General Assembly, therefore, BE IT RESOLVED: 1. That the Board of Works orders the Department of Public Works to prepare plans, specifications, cost estimates, secure the necessary right -of -way and easements, by the doing of all Acts necessary and desirable to the acquisition by gift, purchase or condemnation. 2. Secure permits, appropriations, and to construct certain street improvements at Ireland Road from Fellows to U. S. 31. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/. Patrick M. McMahon s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk Dated this 12th day of February, 1979. RESOLUTION NO. 5. 1979 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street improvements for Miami Street Viaduct lowering, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by Acts of the General Assembly, therefore, Im REGULAR MEETING BE IT RESOLVED: FEBRUARY 12, 1979 1. That the Board of Works orders the Denartment of Public Works to prepare plans, specifications, cost estimates, secure the necessary right -of -way and easements, by the doing of all acts necessary and desirable to the acquisition by gift, purchase or condemnation. 2. Secure permits, appropriations and to construct certain street improvements for Miami Street Viaduct lowering. BOARD OF PUBLIC WORKS OF THE CITE' OF SOUTH BEND s/ Patrick M. McMahon s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Dated this 12th day of February,-1979. REQUEST TO DESIGNATE NO PARKING AREAS AT IUSB RECEIVED The Board received a request from Indiana University at South Bend to designate no parking areas at two locations near the university; one on the east side of Esther Street, between Mishawaka Avenue and Ruskin Street and one on the west side of Greenlawn, between Mishawaka Avenue and Northside Boulevard. It was noted that the request is being made to improve traffic flow around the buildings. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST FOR DAFFODIL SALE APPROVED The American Cancer Society requested that the Board extend approval given for their Annual Daffodil Sale to March 31. Approval had been given for the sale.on Friday, March 30 from 10:00 a.m. to 2:00 p.m. in front of the County -City Building, on River Bend Plaza, in front of the American National Bank and the First Bank and Trust Company. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request to extend the sale to Saturday, March 31. HANDICAPPED PARKING PERMITS APPROVED Requests were received from John Pecsi, 1709 S. Douglas Street, and Catherine Schulz, 604 E. Farneman, for handicapped parking permits. Both had permits last year and have permanent disability statements on file with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the applications were approved and referred to the Deputy City Controller's Office for issuance of the permits. 389 REGULAR MEETING FEBRUARY 12, 1979 RIVER BEND PLAZA REQUEST APPROVED - ST. PATRICK'S DAY ACTIVITIES Michele Dobski, Director of River Bend Plaza, submitted a request for approval of the Annual St. Patrick's Day Celebration on River Bend Plaza. The event is planned for Friday, March 16th and will include sale of cookies and hot chocolate, leprechauns passing out programs and candy, a high school band performance, and speeches and awards. It was requested that the water in the fountains be dyed green and that the bus bringing the band to the Plaza be allowed to park on Jefferson. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the requests were approved, subject to coordination with the Bureau of Traffic and Lighting and Police Department Traffic Detail and to the vendors securing the necessary City licenses and filing Certificates of Insurance. REQUEST TO ATTEND CONFERENCE APPROVED James Markle, Building Commissioner, submitted a request to approve attendance by Mr. Markle and Charles Crabill at the International Association of Electrical Inspectors in Indianapolis on February 7, 8 and 9. This is a budgeted item. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved retroactively. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 2280 to 2853 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 2280 to 2853 and directed -that checks for payment be issued. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski submitted to the Board a recommendation for approval of the following traffic control device: Removal of a 15 minute parking zone at 608 W. Calvert Street because the business at that location has been closed. Upon motion made bv_ Mr. 11cMahon, seconded by Mr. Mullen and carried, the recommendation was approved. CERTIFICATE OF INSURANCE FILED - RIETH -RILEY CONSTRUCTION COMPANY A Certificate of Insurance written on behalf of the Rieth -Riley Construction Company was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Certificate was ordered filed. BOND APPROVED — CHRISTOPHER ITERRILL Ray S. Andrysiak, Bureau of:'Engineering, submitted to the Board An Excavation Bond written on behalf of Christopher Merrill and indicated that the bond was properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was ordered filed. 1 ' REGULAR MEETING FEBRUARY 12, 1979 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period January 30 to February 6 was submitted to the Board. The report indicated thirty outages. Upon motion made by Mr. McMahon, seconded by Per. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:.05 a.m. ATTEST: Patricia DeClercq, Clerk I J