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HomeMy WebLinkAbout01/29/1979 Board of Public Works MinutesIM REGULAR MEETING JANUARY 29, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, January 29, 1979 by President Patrick 11. McMahon,,,` with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the January 22, 1979 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - JANITORIAL SERVICES, POLICE DEPART14ENT AND .JAIL This was the date set for receiving bids for Janitorial Services for the Police Department and Jail for 1979. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which, were found to be sufficient. The following bids were opened and publicly read: Maintenance Systems Corporation Bid was signed by Richard W. P. 0. Box 6125 .–Johnson, non- collusion affidavit South Bend, Indiana was in order and a certified check was submitted. Bid - $19,800.00 Servicemaster Building Services Bid was signed by Matthew Hopman, P. 0. Box 85 non- collusion affidavit was in Elkhart, Indiana order and a certified check was submitted. Bid - $15,591.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to John Stancati, Director of Utilities, and Joseph Gawrysiak, Director, Division of Transportation, for review and recommendation. OPENING OF BIDS - TURNOUT COATS FOR FIRE DEPARTMENT This was the date set for receiving bids for Turnout Coats for the Fire Department. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri - County News which were found to be sufficient. The following bids were opened and publicly read: Midwest Fire and Safety Equipment Co. Indianapolis, Indiana Bid - 237 BG1971 Body Guard Coats - Yellow 2 BG1971 Body Guard Coats -White Detachable Snap -in Liners Centurion Fire & Safety Equipment Co South Bend, Indiana 237 BG1971 Body Guard Coats - Yellow 2 BG1971 Body Guard Coats -White Detachable Snap -in Liners Bid was signed by Michael Casse, non - collusion affidavit was in order and a 10% bid bond was submitted. 151.52 ea. 35,910,.24 151.52 ea. 303..04 15.00 ea. 3,585..00 Bid was signed by Daniel E. Warren, non- collusion affidavit was in order and a certified check was submitted. 102.50 ea. 24,292.50 102.50 ea. 205.00 15.00 ea. REGULAR MEETING Halterman's General Fire Equipment Macy, Indiana 3'13 JANUARY 29, 1979 Bid was signed by Lessel L. Halterman, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 237 Model #2111 Coats - Yellow 109.09 ea. 2 Model #2111 Coats - White 109.09 ea. Total 26,072.51 Liners - 11.49 ea. Shamrock Emergency Vehicles South Bend, Indiana Bid - 237 #2202 Nomex Coats - Yellow 2 #2202 Nomex Coats - White Snap -in Liners Bid was signed by B. S. Tinkham, non - collusion affidavit was in order and a 10% bid bond was submitted. 95.75,ea. 22,692.75 95.75 ea. 191.50 12.90 ea. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - VEHICLES FOR STREET DEPARTMENT This was the date set for receiving bids for two vehicles for the Street Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Basney Ford Bid was signed by James Basney, South Bend, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - One 1979 Ford Bronco - 9284.41 Less Trade 750.00 Net 8534.41 One 1979 F250 Custom Cab and Chassis 6598.08 Less Trade 2500.00 Net 4098.08 Gates Chevrolet Company Bid was signed by A. G. Irwin, South Bend, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - One 1979 Chevrolet Blazer - Net, with trade - 7311.44 Alternate Bid Net, with trade - 7350.00 One 1979 Chevrolet One Ton Chassis Net, with trade 2777.00 South Bend Chrysler Plymouth Bid was signed by E. Keith Hall, South Bend, Indiana non- collusion affidavit was in order and a certified check was submitted. Bid - One 1979 Plymouth Trailduster 8340.84 Less Trade 500.00 Net 7840.84 7Zi:i REGULAR MEETING International Harvester South Bend, Indiana Bid --One 1979 International Scout Less Trade Net Alternate - 1979 Intl. Scout Less Trade Net JANUARY 29, 1979 Bid was signed by M. A. Grady, non - collusion affidavit was in order and a 10% bid bond was submitted. 9600.00 700.00 8900.00 9300.00 700.00 8600.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Street Department for review and recommendation. HEARING ON DENIAL OF TAXICAB LICENSE - NORMA JEAN MARSHALL Norma Jean Marshall requested a public hearing before the Board on the denial of her application for a taxicab license. Miss Marshall was present as was Attorney Edward Lark. Mr. Lark asked the Board the reason for the denial. Peter H. Mullen, City Controller, noted that the Police Department reviewed the application and recommended denial based on the fact that the applicant was out on bond on a prostitution charge as the result of an arrest on 12/16 -78 and it was felt, until the case was disposed of, the application should be denied. Mr. Mullen said he concurred with the Police Department recommendation and so advised the Board of Public Works. The Board denied the license. Mr. Lark stated that the case was disposed of and there was a finding of guilty. He asked the Board what action could now be taken. The Board advised Mr. Lark that the application could be refiled and the Board would consider all the facts. The fact that there was a finding of guilty means that the matter will be given very serious consideration by the Board. Mr. Lark stated that the offense was a misdemeanor and not a felony. Mr. Brunner noted that the Board was aware of that. Mr. Lark asked what procedure would be followed if the application is resubmitted. Mr. Brunner said the application would be reviewed and handled in the same manner as the first application. Mr. Lark asked if a statement from him attached to the new application would be helpful. Mr. Brunner said any mitigating information should be submitted with the new application and it would be reviewed by the Board. BID AWARDED - CLOSED CIRCUIT TELEVISION EQUIPMENT Police Chief Michael Borkowski submitted to the Board his report on the review of bids received for Closed Circuit Television Equipment for the Police Department. It was recommended that the low and only bid of Powell Tool Supply Company be accepted as follows: A. Closed Circuit Television Phase III Equipment Grant 77C- E05 -10 -165 - Net Bid - $4,404.07 B. Mini Closed Circuit Evidentiary Systems Grant 77C- E05 -01 -166 - Net Bid - $1,421.34 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and the bid accepted. n 375 REGULAR MEETING JANUARY 29, 1979 BID ADVERTISING APPROVED - STREET DEPARTMENT VEHICLES John Stancati, Director of Utilities, submitted to the Board a request to advertise for bids for eight cab and chassis, hydraulic systems, dump boxes and hoists, snow plows, underbody scrapers and salt spreaders. Specifications are being prepared and it was requested that bids be received on February 19, 1979. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved and the Clerk was directed to advertise for bids. LETTER OF AGREEMENT FOR FIRST BANK CENTER APPROVED A Letter of Agreement between the City of South Bend and C. F. Murphy Associates was, submitted to the Board. The letter provides for architectural and engineering services in connection with the First Bank Center project for the design of a 700 car parking garage, an atrium, a covered elevated walkway and related site work. The letter authorizes work to begin on January 29 and compensation is not to exceed ten thousand dollars. Mr. Brunner asked that the letter be referred to the Legal Department for review. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter was approved, subject to review and approval by the Legal Department. APPROVAL OF ADDITIONAL ENGINEERING FOR ORANGE /COLFAX CONNECTOR Patrick M. McMahon, Director of Public Works, submitted to the Board two letters providing for additional engineering for the Birdsell Intersection Revision, Alignment Revision and the updatng.of the Environmental Impact Statement by Cole Associates. Mr. McMahon noted that the revised information will be submitted to the State and it is hoped the State will take bids for the project in June or July. The letters have been reviewed by the Engineering Department and cost of the additional engineering services is estimated to be $13,000. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letters were approved. CHANGE ORDER APPROVED - IRON1400D DRIVE WIDENING John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board Change Order No. 1 in the Ironwood Drive Improvements, R & S 68. The Change Order increases the contract by $2,181.31 and is to adjust the contract to as -built quantities. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the change order was approved. REQUEST FOR DAFFODIL SALE APPROVED - AMERICAN CANCER SOCIETY The American Cancer Society submitted a request to conduct a Daffodil Sale on March 30 on the public sidewalks. The sale is to be held from 10:00 a.m. to 2:00 p.m. on River Bend Plaza, in front of the County -City Building, the First Bank and Trust Company and the American National Bank. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the request was approved. 376 REGULAR MEETING JANUARY 29, 1979 TYPEWRITER MAINTENANCE CONTRACT APPROVED A contract with Remco Office Machines for typewriter maintenance from February 1, 1979 through January 31, 1980 was submitted to the Board. The contract is in the amount of $6,442.25 and is in accordance with the bid accepted by the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. STREET LIGHT INSTALLATIONS APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendation for installation of street lights: 1200 N. St. Joseph 7000L MV OH WP $4.80 /mo. 1500 S. Chapin (2 lights) 7000E MV'OH WP 9.60 /mo. 900 N. Evergreen 7000E`MV OH WP­ 4.80 /mo. On Kinyon between Kinyon & Portage 7000L MV OH WP 4.80 /mo. On Anderson between Kinyon & Bulla 7000L MV OH WP 4.80 /mo. On Anderson between Bulla & King (3) 7000L MV OH WP 14.80 /mo. On Bulla between Anderson & Portage 7000L MV OH WP 4.80 /mo. Total increase - $48.00 /mo. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installations were approved. TEMPORARY FOUR -WAY STOP AT ANGELA AND NORTH SHORE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that a temporary four -way stop was installed at Angela and North Shore on October 6, 1978. Studies are being completed at this time and information on the ninety -day period is, being reviewed. Mr. Wadzinski requested that the temporary installation be extended for an additional ninety -day period. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the extension was approved. HANDICAPPED PARKING PERMIT APPROVED Robert Ungurait submitted a request for a Handicapped Parking Permit for 1979. Mr. Ungurait's disability is permanent and his doctor's statement is on file with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved and referred to the Deputy Controller's Office for issuance of the permit. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3466 Patrick M. McMahon, P. E., Civil City Engineer, files an Assessment Roll with respect to Vacation Resolution No.. 3466) for the vacation of a portion of Vine Street from the west right: -of -way line of 20th Street running west a distance of 147.50 feet; and the north -south alley west of 20th Street, from the south right- of-way line of Vine Street south to the north right -of -way line of the first east -west alley south of Vine Street, a distance of 264 feet; and the first east -west alley south of Vine Street and west of 20th Street running west from the west right -of -way line of 20th Street to the west right -of -way line of the north - south alley west of 20th Street. M REGULAR MEETING JANUARY 29, 1979 37 The following property may be _injuriously or beneficially affected by such vacation: Lot Nos. 30, 31, 32, 33, 34, 35 and 36, Hammond and Whitcomb Addition. Total Net Benefits - $0.00. Total Net Damages - $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was filed and set for public hearing on February 26, 1979. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 1298 through 1833 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 1298 through 1833 and directed that checks for payment be issued. CERTIFICATE OF INSURANCE FILED - COLE ASSOCIATES A Certificate of Insurance written on behalf of Cole Associates, Inc. was submitted to-- -the, Board:. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period-,January 12 to 25 was submitted to the Board. The report indicated nine outages. Upon motion made by Mr. McMahon, seconded.-.by Mr. Mullen and carried, the report was ordered filed. CHARLES HOWELL RE: DANCE HALL AND POOL HALL APPLICATION Charles Howell was present and asked the Board about Code requirements and procedures for filing an application for a public dance hall, pool hall and restaurant. Mr. Howell indicated he has been negotiating with the A. & P. Food Store regarding possible leasing of an empty building at Eddy and Howard Street but said he has not been able to get information regarding the procedure to follow. He also asked why he was told this would be an adult business since it is planned for teen agers. Mr. Brunner advised Mr. Howell that a public dance hall and pool hall are not classified as adult uses but are considered controlled uses under the zoning ordinance. Any such application must be reviewed with respect to the controlled use provisions. Mr. Howell asked how the measurement of one thousand feet referred to in the zoning ordinance is determined. He was informed that the Board of Zoning Appeals is reviewing that matter and will adopt a policy to be followed regarding such measurements. Mr. Howell was advised that any application filed will be governed by the Board of Zoning Appeals policy as adopted and will be reviewed by the City in the usual manner for compliance with Code requirements. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:25 a.m. Mr. McMahon made a motion that the meeting be reconvened at 10:25 a.m. Mr. Mullen seconded the motion and it carried. Mr. McMahon noted that Mr. Stancati had reviewed the bids received for Janitorial Services for the Police Department and Jail and wished to request Board action to award the bid today since the present contract expires on January 31, 1979. Mr. Stancati recommended that the low bid of Servicemasters Building Services, Inc. of $15,591.00 be accepted for the period February 1, 1979 through January 31, 1980. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved and the bid awarded. 41h F REGULAR MEETING JANUARY 29, 1979 There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:30 a.m. atrick M. McMahon Thomas J. Brute Jr. ATTEST: 1. x -(2� eg�� Patricia DeClercq, Clerk 1 r.