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HomeMy WebLinkAbout01/22/1979 Board of Public Works Minutes366 REGULAR MEETING JANUARY 22, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, Janaury 22, 1979 by President Patrick M. McMahon with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the January 15 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr, McMahon seconded the motion and it carried. OPENING OF BIDS - CLOSED CIRCUIT TELEVISION EQUIPMENT This was the date set for receiving bids for Closed Circuit Television Phase III Equipment and Mini Closed Circuit Television Evidentiary System for the Police Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Closed Circuit Television Phase III Equipment Powell Tool Supply, Inc. Bid was signed by Larry L. Powell, South Bend, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - One Time Lapse Video Recorder $ 2,528.96 Time Date Generator 584.06 45 one -half inch reels of videotape 1,291.05 4,404.07 Mini- Closed Circuit Television Evidentiary System Powell Tool Supply, Inc. Bid was signed by Larry L. Powell, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - Item I - One Panasonic 1,N900 Monitor $ 556.50 Item II- Panasonic Camera 285.00 Item III Two Custom Made Cables 70.00 Item IV Two Security Cameras 254.92 ea. 509.84 1,421.34 The bidder noted that Items I, II and III are no lcnger available. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Police Department and the Criminal Justice Planning Bureau for review and recommendation. VACATION RESOLUTION NO. 3466 CONFIRMED This being the date set, hearing was held on Vacation Resolution No. 3466 for the vacation of a portion of Vine Street from the west right of way line of 20th street running west a distance of 147.50 feet; the north -south alley west of 20th Street from the south right of way line of Vine Street south to the north right of way line of the first East -West alley south of Vine Street, a distance of 264 feet; and the first east - west alley south of Vine Street and west of 20th Street, running west from the west right of way line of 20th Street to the west right of way line of the north - south alley west of 20th Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The petitioner, Indiana University at South Bend, was represented by Attorney Phillip C. Potts. • REGULAR MEETING JANUARY 22, 1979 Mr. Potts noted that a public hearing was held by the Area Plan Commission and the only question raised at that hearing was access to 20th Street. He indicated that IUSB owns the property going south except for one parcel owned by St. Joseph County, the site of the Parkview Detention Home. He said the vacated street will be used as access to the IUSB parking lot. Mr. Brunner asked if that portion of Vine Street would remain open. Mr. Potts said present plans' are to 'u.se the street as access to the parking lot and he knew of no other plans at this time. There were no citizens present to speak on the proposed vacation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, Vacation Resolution No. 3466 was confirmed and the Board directed that an Assessment Roll of benefits and damages to abutting property be prepared. FILING OF'REPORT'ON PUBLIC DANCE HALL APPLICATION The application of Anna M. Phillips to operate a Public Dance Hall at 2201 Bertrand is presently under review by various City departments. The following recommendation was submitted to the Board by the Police Department: "After a complete and thorough investigation of the application for a City Dance Hall Permit at 2201 Bertrand Street, South Bend, Indiana, requested by one Anna M. Phillips, it is the Police Department's opinion that the permit be denied. Reasons for this denial are as follows: It is the applicant's position that minors (under 21 years) will be the mainstay of the patronage. The location of 2201 Bertrand Street is presently a licensed premise to keep and sell alcoholic beverages, known as Kubiaks Nit& Cap The owner is one Edward Kubiak. According to Indiana State Law 7.1- 5 -7 -10, it is unlawful for minors to be in a tavern and it is unlawful for a permittee to allow minors on the permit premises. According to the Alcoholic Beverage Commission, 2201 Bertrand Street„ is a licensed permit premises. and it is a tavern whether alcoholic beverages are visible or non - visible and whether alcoholic beverages are being sold or not. Further, it is also a violation of ABC rules and regulations for any leasing of the permit premises for any other reason than to sell alcoholic beverages. The owner of the permit premises (Mr. Edward Kubiak) must first surrender his alcoholic beverage license to the ABC before anyone can lease or operate anything other than a tavern at 2201 Bertrand Street. Underage persons frequenting 2201 Bertrand are subject to arrest as does the owner Mr. Kubiak if this operation (dance) is permitted to operate. Further, a Disco was held at 2201 Bertrand on 12 -15 -78 in violation of the law, by a Mr. Edward Kubiak and a Tom Phillips. Underage patrons were highly visible at that time. No city permits were applied for on that occasion and the "Disco" was held in both violation of Indiana State Law and City ordinances. . Police Chief Michael C. Borkowski By Captain Vinson Smith it 1 REGULAR MEETING JANUARY 22, 1979 TAXI DRIVER'S LICENSE DENIED -. NORMA JEAN MARSHALL Peter H. Mullen, City Controller, submitted to the Board the recommendation of the Police Department that the application,_ of Norma Jean Marshall for a Taxicab Driver's License be denied based on the fact that the applicant is out on bond on a prostitution charge and arrest on December 16, 1978. Mr. Mullen reported that he was in concurrence with the Police Department recommendation for denial. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, with Mr. Mullen abstaining, the Board denied the license and directed that the applicant be notified of her right to a hearing before the Board on the denial. BID ACCEPTED FOR TYPEWRITER MAINTENANCE Deputy City Controller Michael L. Vance advised the Board that the bids received for typewriter maintenance for 1979 had been reviewed and he recommended that the low bid of Remco Office Machines be accepted. The bid was as follows: 84 Standard and Basic Electric Typewriters - $65.00; 6 Correcting Electric Typewriters - $70.00; 7 Intermediate Typewriters - $55.00; and 64 Manual Typewriters - $40.00. Total - $8,825.00, less 27% discount of $2,382.75. Total Net Bid - $6,442.25. Upon motion made by Mr.' McMahon, seconded by Mr. Mullen and carried, the recommenation was approved and the bid awarded. CONTRACT FOR PURCHASE OF CARD DATA RECORDER APPROVED Peter H. Mullen, City Controller, submitted to the Board a contract with IBM for the purchase of a Card Data Recorder presently installed at the Police Department Services Division Under the present lease accrual agreement, the City can purchase the equipment for $2190.00. The City will immediately resell the equipment to the Community School Corporation for that amount. Upon approval of this contract by the Board, title to the equipment will go to the School Corporation and they will pay the contract amount to IBM. Since the City of South Bend is the lessee under the present agreement, they must exercise the purchase option. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the contract was approved. ADOPTION OF VACATION RESOLUTION NO. 3469, 1979 Mr. McMahon reported that the petition of James Lahey to vacate the north -south alley between Lafayette and Franklin Street was referred to the Community Development Department, Engineering Department and the Area.Plan Commission for preliminary reviQw. The Community Development Department and the Area Plan Commission reviewed the petition and submitted reports indicating there was no objection to the proposed vacation. The Engineering Department reported no objection to the vacation subject to existing utility easements. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the reports were ordered filed and the following resolution was adopted: 1 10 VACATION RESOLUTION NO. 3469, 1979 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: the North -South alley between Lafayette Street and Franklin Street, running south from Broadway Street to the railroad right -of -way 3'70 REGULAR MEETING JANUARY 22, 1979 Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 39, 40, 41, 42, 45, 46 and 49, Stull's 2nd Addition Notice of this Resolution shall be published on the 26th day of January and the 2nd day of February, 1979 in the South Bend Tribune and the Tri- County News. This Board, at its office, on the 12th day of February, 1979 at 9:30 o'clock, A.M.., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 22nd day of January, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen Attest: s/ Patricia DeClercq, Clerk REQUEST FOR MUSCULAR DYSTROPHY BED RACE FILED The Muscular Dystrophy Association submitted a request to hold a "Bed Race" on Saturday,June 2, 1979 on Jefferson Street, between Main and St. Joseph Street. The organization held a similar event last year as a fund raiser. A rain date of June 9 or June 16 was also requested. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. BOND RELEASED - THE HICKEY COMPANY Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a request to release the Contractor's Bond of The Hickey Company had been reviewed and release of the bond is recommended. The Company has filed a new bond with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was released effective January 22, 1979. CLAIMS APPROVED Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 833 to 1297 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 833 to 1297 and directed that checks for payment be issued. [1 C �ii REGULAR MEETING STREET LIGHT OUTAGE REPORT FILED JANUARY 22, 1979 The Street Light Outage Report for the period January 12 through 17 was submitted to the Board. The report indicated seven outages. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10.05 a-m. ATTEST: Patricia DeClercq, Clerk 371