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HomeMy WebLinkAbout01/15/1979 Board of Public Works Minutes1 REGULAR MEETING JANUARY 15. 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, January 15, 1979 by President Patrick McMahon with Mr. McMahon and Peter H. Mullen present. City Attorney Thomas J. Brunner, Jr. and Deputy City Attorney Terry A. Crone joined the meeting in progress. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that he had reviewed the minutes of the January 8 meeting of the Board and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. BIDS OPENED FOR TYPEWRITER MAINTENANCE This was the date set for receiving bids for typewriter maintenance for 1979. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri= County News which were found to be sufficient. The following bids were opened and publicly read: Business Communications Center It was noted that the bid form was 1501 N. Ironwood Drive not signed making the bid defective. South Bend, Indiana Upon motion made by Mr. McMahon,'seconded by Mr. Mullen and carried,, the bid of Business Communications was rejected and was not read. I.B.M. Corporation South Bend, Indiana Bid - 6 IBM Model C Typewriters 1 IBM Model C Typewriter 6 IBM Model D Typewriters 18 Standard Selectric 13 Selectric II 27 Correcting Selectric Bid'was signed by Robert Rode, non - collusion affidavit was in order and 'A 10% bid bond was submitted. Quantity Discount Less 5% $66.00 71.50 66.00 66.00 66.00 71.50 $396.00 71.50 396.00 1,188.00 858.00 1,930.50 4,840.00 qz.Lq nn Net 4,598.00 It was noted that the bid includes only IBM typewriters Remco Office Machines Bid was signed by Stephen E. Klatt, South Bend, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 84 Standard and Basic Electric 65.00 5,460.00 6 Correcting Electric 70.00 420.00 7 Intermediate Typewriters 55.00 X385.00 64 Manual Typewriters 40.00 2,560.00 ,. 8,875.00 Less 27% 2,382.75 6 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Controller's Office for review and recommendation. �J r-4 17 36I REGULAR MEETING JANUARY 15, 1979 APPROVAL OF CONTRACT - NORTHWEST INDIANA CRIMINAL AND TOXICOLOGICAL LABORATORY, INC. Chief Michael Borkowski submitted to the Board a contract between the City of South Bend and the Northwest Indiana Criminal and . Toxicological Laboratory, Inc. for services of the Laboratory to the Police Department. The contract provides for payment of $15,000 in quarterly installments and the funding has been included in the Police Department budget. The contract extends from January 1, 1979 through December 31, 1979. Deputy.City Attorney Terry A. Crone reviewed the contract and approved its' legality and form. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. LETTER RE: TRUCK TRAFFIC ON EWING AVENUE FILED Captain James Sweitzer of the Police Department Traffic Section reported to the Board on his investigation of the complaint of County Councilman Velma Torzewski regarding heavy truck traffic on Ewing Avenue, between Prairie and Main. Captain Sweitzer noted that four policemen have patrolled the area for the past few weeks. Semi - trucks are allowed to use Ewing Avenue, from Prairie to Main, if they are inter -city trucks. The trucks stopped have been from Modern Warehouse, AM General, Wayne Hardware and RACO and these trucks are able to use the Ewing Avenue City truck route. Captain Sweitzer noted that the Department will continue to watch the area for violators. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. APPROVAL OF RAPE CRISIS INTERVENTION CONTRACT John Cimino, Director of the Criminal Justice Planning Bureau, submitted to the Board a contract between the City of South Bend and the Mental Health Center for a Pape Crisis Intervention Program. A Grant Application to the Indiana Criminal Justice State Planning Agency was approved on January 12 for funding as follows: Federal Funds, $16,700.00; State Funds, $927.77; and Local Funds, $927.77. Through this contract, the City will utilize the services of the Sex Offense Staff of the Women's Committee on Sex Offenses to minister to the needs of women victimized by the crime of rape or other forms of abuse or assault. Theresa Tyler and Marcia Silverman were present. Mrs. Tyler noted that this project started as a volunteer agreement and,.through this contract, Mrs. Silverman will work closely with the Police Department to offer better services. Deputy City Attorney noted he had reviewed the contract and had approved its' legality and form. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. BID ADVERTISING APPROVED - TURNOUT COATS FOR FIRE DEPART14ENT Chief Oscar Van Wiele submitted to the Board a request to advertise for bids for Turnout Coats for the Fire Department. He noted that detailed specifications are being prepared and will be filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved and the Clerk was directed to advertise, with sealed bids to be received on January 29, 1979. DISCOVERY HALL MUSEUM ADMISSIONS POLICY CHANGED Richard Welch, Director of Discovery Hall, submitted a request to change the Discovery Hall Admissions Policy to provide for free admission to groups which are directly affiliated with organizations which have a business or institution membership in the Museum's membership organization, Discovery Hall Associates. Business members pay a membership fee of $100.00 per year and Mr. Welch noted this change would encourage more business memberships. It was the feeling of the Board members that this was a good policy recommendation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Admissions Policy change was approved as recommended. 362 QUARTERLY ACQUISITIONS REPORT FOR DISCOVERY HALL MUSEUM FILED Richard Welch, Director of Discovery Hall, submitted to the Board the following report of acquisitions: ACQUISITIONS THROUGH DECEMBER 31,1978 NO. OBJECT DONOR 78.56 Microfilm of the "Studebaker � I I U Wheel" Magazine Bob Foreman .57 SB Chilled Plow Catalog C. 1910 purchased .58 Drewry's pump Kaz Bar .59 1957 Packard Clipper Estate of Arthur Chase .60 "Ball Band" Blotter Harriet Howard (Farmview Antiques) .61 Propeller Hal Clayton .62 Photograph Howard Longaker .63 Arrow Beer & K &S Root Beer Bottles Ray Spencer .64 Advertising Materials purchased .65 S.B. Toy Catalogs, 1900 -1979 South Bend Toy Mfg. Co. .66 Studebaker Patent Records Hester Norman .67 Finnish road map wi Studebaker Eldred Norris on the cover .68 Photographs, pamphlets H. D. Lee Company .69 Sodeaberg Snuff Box Mike Kovacevich .70 Indestructo trunk, photographs, Discovery Hall knife sharpener, bottle opener, Associates crate, postcards and catalog .71 S.B. Chilled Plow and Oliver purchased advertising materials .72 Drewry's advertising materials Julius DeMaegd and bottles .73 Photographs Bill Gramlich .74 Painting George Volk & Herman Hesch .75 Auto Lap Robe Des Plaines Historical Society .76 Bendix advertising material Bendix Corporation .77 Books and advertising material purchased .78 Parking meter City of South Bend .79 Overhead pulley assembly Howard Goodhew .80 Muessel Beer Bottle Richard & Ruth Wisniewski � I I U t U 0 REGULAR MEETING JANUARY 15, 1979 .81 Photos, post cards, tennis shoes Discovery Hall snuff box Associates .82 Photographs S. B. Lathe .83 Drewry's Coasters, beer Art Kubiak bottle .84 Stahly Razor Gary and Patricia Cox Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed. BIDS REJECTED - .JANITORIAL SERVICES FOR MUNICIPAL SERVICES FACILITY ADVERTISING APPROVED FOR POLICE DEPART11ENT AND JAIL SECTION ONLY John Stancati, Director of Utilities, reported to the Board that bids received for Janitorial Services for the Municipal Services Facility had been reviewed and it was his recommendation that all bids be rejected because of lack of sufficient funding. Mr. Stancati noted that specifications would be revised to include only the Police Department and Jail Section and he requested that the Board authorize advertising for bids under the revised specifications. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation.and authorized advertising for bids, with sealed bids to be r'&ceived on January 29, 1979. BID ADVERTISING APPROVED - STREET`DEPARTMENT VEHICLES John Stancati, Director of Utilities, submitted to the Board a request to advertise for two vehicles for the Street Department - one 4 x 4 four -wheel drive station wagon and one 10,000 G.V.W. Single Axle Cab and Chassis. Both vehicles to be bid with trade -ins. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and authorized advertising for bids, with sealed bids to be received on January 29, 1979. BID ADVERTISING APPROVED — STREET 14ATERIALS FOR 1979 Patrick M. McMahon, Director of Public Works, made a verbal request to advertise for bids for Street Materials for 1979. Detailed specifications are being prepared for a number of items to be used in the summer program of the Street Department. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and authorized advertising for bids, with sealed bids to be received on January 29, 1979. ADOPTION OF VACATION RESOLUTION NO. 3468, 1979 The Division of Engineering reported to the Board that the petition of the Pilgrim Baptist Church to vacate the east -west alley south of Colfax and east from Birdsell to the first north alley had been reviewed and there was no objection to the proposed vacation, subject to existing utility easements. The Area Plan Commission Staff submitted a report that the petition had been reviewed and there was no objection to the vacation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the reports were ordered filed and the following resolution was adopted: VACATION RESOLUTION NO. 3468, 1979 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: first East -West alley south of Colfax Avenue East from Birdsell Street to the first N -S alley. A distance of 115.5 feet. 364 REGULAR MEETING JANUARY 15, 1979 Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Nos. 12 and 13, Stover's Sub of B.O.L. 81• Notice of this Resolution shall be published on the 19th and 26th day of January, 1979, in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 5th day `of• V.ebruary, 1979 at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 15th day of January, 1979. BOARD OF PUBLIC WORKS s% . P trick M.`�McMahon s% Tomas J Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk FILING OF CORRESPONDENCE RE: MODERNIZATION OF CONRAIL GATES James A. Masters, Assistant City Attorney, submitted to the Board correspondence received with regard to the proposed modernization of Conrail Crossing Gates on certain tracks on the City's southeast side. This information was forwarded in response to a formal letter filed by the City Attorney's Office with the Public Service Commission of Indiana complaining of the malfunctioning gates on Conrail crossings on Leer, Vernon, Caroline, Robinson, Ironwood and Twyckenham. Mr. Masters noted in his memorandum that members of the Southeast United Neighborhood and other neighborhood residents have been assisting the City Attorney's Office in the efforts to correct the problems at Conrail crossings. Mr. McMahon noted that the correspondence includes information regarding requests for federal funds for the repair of the crossing gates. This funding was pursued by the City earlier but the request was not approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the correspondence was filed and referred to the Division of Engineering for the filing of the necessary application for federal funds for the repair'of the crossing gates. APPROVAL OF CLAIMS Chief Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers l through 832 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 1 through 832 and directed that checks for payment be issued. FILING OF CERTIFICATE OF INSURANCE - MORSE ELECTRIC COMPANY A Certificate of Insurance on behalf of the Morse Electric Company was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the certificate was ordered filed. 3U0 BOARD OF PUBLIC WORKS JANUARY 15, 1979 TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for the installation of traffic control devices: A. Install "No Parking - 7:30 A.M. to 4:30 P.M." in the 3000 block Fredrickson Street, North Side Only, upon the petition of residents of the block. B. Install "No Parking" LaMonte Terrace and Lafayette, to supplement the yellow curb area and adjustment of zones to provide sight clearance for a school crossing and four -way stop. C. Install "No Parking -Tow Away Zone" on Bronson Street, both sides, from a point approximately 20 feet East of Lafayette to a point 60 feet 1 East 'Of Lafayette, to extend the existing No Parking -Tow kway Zone. The building at the location is to be used as a steel warehouse with Semi -Truck delivery. D. Install "No Parking This Side" on the South Side of 300 West LaMonte Terrace:- 'This``is art annual installation for the winter season and will be removed in the spring. Upon motion made by Mr. McMahon,'seconded by Mr. Brunner and carried the recommendations were approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period January 4 through 9 was submitted to the Board. The report indicated forty -six outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. RESIDENTIAL EMERGENCY CONDITION DECLARED BY MAYOR PETER J. NEMETH Mayor Peter J. Nemeth was present and issued the following statement: "Mayor Peter J. Nemeth today declared a RESIDENTIAL EMERGENCY condition in the City of South Bend, effective at 8:00 a.m., Tuesday, January 16, 1979. The declaration of a RESIDENTIAL EMERGENCY means that parking is permitted on all city streets designated as snow routes. However, to facilitiate snow removal efforts on other city streets NOT designated as snow routes, the following parking ban will be in effect as of 8:00 a.m., January 16th. On Tuesday, January 16th, parking is banned between the hours of 8:00 a.m. and 4:30 p.m. on all streets running East and West. On Wednesday, January 17th, parking is banned between the hours of 8:00 a.m, and 4:30 p.m. on all streets running North and South. These parking restrictions will remain in effect on a rotating basis until the RESIDENTIAL EMERGENCY is cancelled., Any vehicle left parked on a city street in violation of these parking restrictions will be ticketed and towed. In addition, pushing snow onto city streets is prohibited. According to city ordinance, such violations will result in a $50.00 fine. 366 REGULAR MEETING JANUARY 15, 1979 There will be no trash pickup by the city until further notice. The city will start plowing alleys on Tuesday, January 16th. " There being no further business.to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:07 a.m. ATTEST: Patricia DeClercq, Clerk