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HomeMy WebLinkAbout01/08/1979 Board of Public Works MinutesREGULAR MEETING JANUARY 8, 1979 353 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, January. 8, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry.A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the January 2, 1979 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. AGENDA ITEM ADDED Mr. McMahon noted receipt of a letter from the Park Avenue Neighborhood Association following posting of the meeting agenda and he made a motion that the letter be added to the agenda. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - CLOSED CIRCUIT TELEVISION EQUIPMENT - POLICE DEPARTMENT This was the date set for receiving bids for Closed Circuit Television Phase III Equipment and for Mini Closed Circuit Television. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following aids were opened: Communications Systems, Inc. 1338 Mishawaka Avenue South Bend, Indiana Deputy City Attorney Terry A. Crone reviewed bids submitted by Communications Systems, Inc. on both items and advised the Board that no bid bonds or certified checkes were submitted with the bids as required in the specifications. He noted that the bids were not responsive to the bid request and recommended rejection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board rejected the bids and authorized advertising for bids for both items. OPENING OF BIDS - JANITORIAL SERVICES FOR MUNICIPAL SERVICES. FACILITY This was the date set for receiving bids for Janitorial Services for the Municipal Services Facility. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Associated Cleaning Services Bid was signed by Thomas E. Raffier, South Bend, Indiana non - collusion affidavit was in order and a certified check was submitted with the bid. Bid - $24,842.40 Maintenance Systems, Inc. South Bend, Indiana Bid - $25,200.00 ABC Janitorial Services South Bend, Indiana Bid - $27,360.00 Bid was signed by Richard W. Johnson, non - collusion affidavit was in order and a certified check was submitted. Bid was signed by Graham M. Henry, non - collusion affidavit was in order and a 5% bid bond was submitted. 354 REGULAR MEETING Niles Janitorial.Service & Supply Niles, Michigan Bid - $28,000.00 Servicemasters Building Services Elkhart, Indiana Bid - $23,986.92 JANUARY 8, 1979 Bid was signed by Kornel Borzsei, non- collusion affidavit was in order and a certified check was submitted. Bid was signed by Matthew N. Hopman, non- collusion affidavit was in order and a certified check was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to John Stancati, Director of Utilities, and Joseph Gawrysiak, Director, Department of Transporta- tion, for review and recommendation. BID AWARDED - SALE OF ABANDONED VEHICLES This was the date set for receiving bids for the sale of ninety - six abandoned vehicles. The Clerk tendered proofs of publication of notice in the South Rend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Falo Auto Parts Route 1, Box 147 Buchanan, Michigan Bid - $42.40 per vehicle South Bend Auto Parts 1819 S. Main Street South Bend, Indiana Bid - $1875.00 Bob Hundt and Son Plymouth, Indiana Bid - $24.10 per vehicle - $2058.20 Bremen Iron & Metal Company South Bend, Indiana Bid - $4,612.00 Following a review of the bids, City Controller Peter H. Mullen recommended that the Board accept the high bid of the Bremen Iron and Petal Company of $4,612.00 for the abandoned vehicles. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the high bid of the Bremen Iron and Metal Company and asked the Clerk to request removal of the cars from the lot as.soon after payment is received as possible. E REGULAR MEETING JANUARY 8, 1979 REQUEST RE: STREET LIGHTS, PARK AVENUE NEIGHBORHOOD ASSOCIATION The Board received a letter from the Park Avenue Neighborhood Association regarding its' attempts to preserve and maintain existing ornamental street lights in the neighborhood. In an attempt to curb vandalism and end breakage of the lights, the Association is willing to install a device, at their expense, which would hold the globe in place. They would like the Board of Public Works to request approval from the Indiana & Michigan Electric Company for the use of the clamps. Mr. McMahon said the Board would support the request and would contact representatives from I & M to request a meeting with Park Avenue Neighborhood Association members to discuss the matter. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting to arrange a meeting between the Indiana & Michigan Electric Company and the Park Avenue Neighborhood. Association, with the meeting to be scheduled for this week, if possible. BID AWARD FOR GASOLINE AND FUEL OIL AMENDED The Board received the following memorandum from John T. Lentz, City Auditor:. "The bid awarded to Amoco Oil Company, Detroit, Michigan, for gasoline and fuel oil needs correcting. Amoco only has facilities to support transport quantities, 6000 to 7000 gallon loads. They have no facilities for providing small tank wagon delivery. This fact was unclear in their bid, but has been verified verbally with the Amoco Oil Terminal in Granger. Due to the above facts, the bid award to Amoco should be amended to indicate we are awarding them transport truck delivery only. The award for tank wagon delivery should be made to Renco Oil Corporation, South Bend, who was the sole bidder for tank wagon quantities." Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and the bid award for gasoline'an.d fuel oil was amended to reflect that the low bid of the Renco Oil Company is accepted for tank wagon delivery of regular gasoline at .498 per gallon, #2 Diesel Fuel at .454 per gallon, and Premier Diesel Fuel at .519 per gallon and that the bid as awarded to the Amoco Oil Company, Detroit, Michigan is for truck transport delivery of gasoline and furnace oil. NAT -LEA LEASE AGREEMENT APPROVED - LEASE OF COPIER A Lease Agreement with Nat -Lea covering the bid award made to A.B. Dick Products for lease /purchase of one 1600 Copy- Printer 720, 100 bin sorter, automatic document feeder and Model 990 Plain Paper Copier was submitted to the Board. The lease provides for a monthly payment of $1,010.52, with a $1.00 purchase option at the end of the lease. Deputy City Attorney Terry A. Crone noted that the lease agreement was submitted by Deputy City Controller Michael L. Vance and that it was acceptable as to form and legality. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the lease agreement was approved. 355 356 REGULAR MEETING JANUARY 8. 1979 APPROVAL OF AGREEMENT FOR CONSTRUCTION OF CROSSING ON SAMPLE STREET The Indiana State Highway Commission submitted to the Board an agreement approved by the Highway Department between Consolidated Rail Corporation and the City of South Bend for the construction of a grade crossing in the 200 block West Sample Street, near Lafayette Boulevard. The agreement provides for construction of the crossing in conformity with State Highway regulations, with the city to pay 10% of the cost and the federal government to pay 90 %. Total cost of the construction is estimated to be $44,680.00. Mr. McMahon noted that this is one of three grade crossings in the City submitted to the State Highway Commission for approval. It is hoped work can start this summer. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreement was approved. FILING OF ASSESSMENT ROLL FOR VACATION RESOLUTION NO. 3467 Patrick M. McMahon, Civil City Engineer, files an Assessment Roll with respect to Vacation Resolution No. 3467 for the vacation of the first alley south of Monroe Street, running east from Columbia Street, approximately one -half block toward Fellows Street, then south to the second alley south of Monroe Street, running east and west between Columbia Street and Fellows Street. The following lots may be injuriously or beneficially affected by such vacation: Lots 1, 2, 3, 11, 12, 13 and 14, Hudson's Sub of Pt. D & F Addition and Lots 5, 6, 7 and 8 of Stern's Sub. The Assessment Roll lists total net damages of $0.00 and total net benefits of $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was filed and set for public hearing on February 5, 1979. APPROVAL OF CONTRACT FOR HOME LOCKS FOR THE ELDERL A contract with Seifer Safe and Lock Company for providing home locks for the elderly was prepared in accordance with the bid accepted by the Board. The contract has been signed by George Seifer and is submitted to the Board for approval. Deputy City Attorney Terry Crone prepared the contract and advised the Board that, after con- sultation with Sgt. Joel Wolvos at the Police Department, it is recommended that one sentence should be deleted from the contract. The sentence reads "Rigid cylinder guards must be assembled with hardened screws ". Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was amended as recommended and approved as amended. REPORT ON INSPECTION OF SCRAP AND JUNK YARDS James A. Masters, Assistant City Attorney, submitted to the Board a report on the inspection of scrap and junk yards. Mr. Masters was present and advised the Board that, in conjunction with the annual licensing of scrap and junk yards, each yard has been inspected by the Fire Prevention Bureau and the Environmental Protection Office for compliance with applicable fire and environmental Code requirements. As of this date, each scrap and junk yard listed has come into compliance and properly may be issued a license to operate in 1979. Mr. Masters noted that a large pile of scrap located on a yard facing 307 W. Calvert Street was investigated. Initially it was thought that the property belonged to Albert Mickelson who operates a scrap yard at 307 W. Calvert Street. It has now been determined that the property is within the boundaries of a scrap yard owned by the Hurwich Iron Company. Although the pile of scrap is an eyesore, it does not represent a violation of the Code. Mr. Masters filed with the Board a letter from Harold Brueseke, Attorney for I 357 REGULAR MEETING JANUARY 8, 1979 the Hurwich Iron Company, noting that the company will have the scrap pile removed over the next several months. Mr. Masters suggested that the Board might want to consider amendments to the ordinance in view of public concern for the environmental and aesthetic condition of the neighborhoods in the vicinity of junk yards. He noted that the present ordinance does not require property along railroad sidings to be fenced and does not prohibit the piling of scrap above the height of fences. He suggested that if an amendment covering these items is contemplated, it should be enacted early in the year, with the effective date delayed until January 1, 1980 to provide sufficient time for any affected business to comply with the requirement for renewal of its' next annual license. Mr. McMahon asked Mr. Masters if the Board has the authority to revoke a license if a yard in compliance in January should be found to be in violation later in the year. Mr. Masters noted that the Municipal Code, Section 1 -18, provides for revocation of a City license following notice and hearing. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. FILING OF PETITION TO VACATE ALLEY, EAST OF NOTRE DAME AVENUE John H. Peddycord files a petition to vacate the east -west alley from Notre Dame Avenue to the east right -of -way line of a north -south alley located between St. Peter and Notre Dame Avenue. Upon motion made by Mr. McMahon, seconded by Mr.- Brunner and carried, the petition was filed and referred to the Engineering Department, the Area Plan Commission and the Department of Redevelopment for review and recommendation. HANDICAPPED PARKING PERMIT APPROVED Jack L. Benedict, 1021 Canterbury Drive, submitted application for a 1979 Handicapped Parking Permit. Attached was a doctor's statement of disability. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved and referred to the Controller's Office for issuance of the permit. FILING OF FINAL PAYMENT SUMMARY FOR CENTURY CENTER Patrick M. McMahon, Director of Public Works, submitted to the Board the final payment summary for Century Center contracts. The summary indicated total payments from the Civil City of South Bend of $7,234,941.96. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the payment summary was filed. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance for The Hickey Company was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Certificate was ordered filed. TITLE SHEET APPROVED - SCOTTSDALE ADDITION, SECTION I The Title Sheet approving the plans for Street, Sewer and Storm Sewer Construction in Scottsdale Addition, Section I was submitted to the Board. The plans have been reviewed and approved by the Department of Public Works and the project involves work on Greenock Street, Greenock Court, Brora Drive and Calloway Court. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board signed the title sheet approving the plans. 358 REGULAR MEETING JANUARY 8, 1979 VACATION RESOLUTION NO. 3462 RESCINDED Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following document rescinding Vacation Resolution No. 3462 was adopted: VACATION RESOLUTION RESCINDED VACATION RESOLUTION N0: 3462, 1978 January 8, 1979 Vacation Resolution No. 3462, 1978 for the vacation of the alley running south from Lincolnway West, between Walnut Street and Diamond Avenue, was adopted on September 5, 1978 and confirmed on September 25, 1978, subject to the petitioner, Elizabeth Memorial Church of God in Christ, deeding to the City of South Bend, Indiana a five -foot right -of -way , on the south end of Lot 1, Orchard Heights Addition, to provide a turning radius into the remaining alley. The petitioner is unwilling to deed the necessary right -of -way to the City of South Bend. Therefore, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA that Vacation Resolution No. 3462, 1978 duly adopted on September 5, 1978 and confirmed on September 25, 1978 is in all things rescinded and the vacation is hereby ordered not to be made. BOARD OF PUBLIC WORKS s/ Patrick 11. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period December 28 through January 4 was submitted to the Board. The report indicated eight outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. KNIGHTS OF COLUMBUS PARADE REQUEST ADDED TO AGENDA A request from the Knights of Columbus for a parade was delivered to the Board while the meeting was in session. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was added to the agenda. KNIGHTS OF COLUMBUS PARADE APPROVED The Board received a request from the Knights of Columbus to hold a parade on Sunday, January 21, 1979 at 1:00 p.m. from the Knights of Columbus Hall to St. Patrick's Church on a route submitted. The parade is to be a silent demonstration against the Supreme Court ruling that allows abortion on demand. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved, subject to coordination of the route and arrangements by the Bureau of Traffic and Lighting and the Police Department Traffic Detail. REGULAR MEETING COMPLAINT - SEWER FAILURE ON CLEARVIEW PLACE 359 JANUARY 8. 1979 Jean Gundeck, 725 Clearview Place, was present and advised the Board of a recurring problem with sewer failure near her property. Mrs Gundeck noted she had problems a year ago when water backed up in her basement, causing damage to carpeting and furnishings and an extensive clean -up. At that time, Mrs. Gundeck said she was told by workmen that the repair being made should extend beyond the area of the failure or it would recur. She noted she has now completed a $20,000 remodeling job on her home, with new carpeting and furniture in the family room. Last week, the sewer problem recurred and she had water and sewage back up. Water Works employees came and pumped the basement out and she spent considerable time and expense attempting to clean the area. This week -end the same problem recurred again. She said she contacted Morgan Peck on Sunday and workmen are at the scene today. Mrs. Gundeck noted extensive damage to carpeting and furnishings, some of which are antiques, and a considerable amount of time spent in attempting the clean -up. She said that, as a taxpayer, she should not have to put up with this situation. The problem should be corrected now and the work done completely. She said she was told by one workman that the problem is caused because the sewer is concrete and is failing. Mr. McMahon agreed that Mrs. Gundeck had a valid complaint. He said the City is aware of problems in the area and will have to make a determination as to what kind of permanent repairs need to be made: He recommended that Mrs. Gundeck file a claim with the City for damages to furnishings and for time spent in clean -up. Mrs. Gundeck was advised that the claim should be submitted to the City Attorney's Office. John Stancati, Director of Utilities, was present and said he had discussed the matter with Morgan Peck and was aware that a crew is at the site this morning. Mr. Stancati said he would want to confer with the Department of Public Works regarding appropriate action to resolve the -problem. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:45 a.m. atrick M. McMahon ATTEST: Patricia DeC ercq, Clerk ete s en