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HomeMy WebLinkAbout01/02/1979 Board of Public Works MinutesKE REGULAR MEETING JANUARY 2, 1979 3 U A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, January 2, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the December 18 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. AGENDA ITEM ADDED Mr. McMahon noted that a resolution concerning Discovery Hall Museum was submitted to the Board after the posting of the meeting agenda and he made a motion that the resolution be added to the agenda. Mr. Brunner seconded the motion and it carried, ADOPTION OF RESOLUTION NO. 1, 1979 Deputy City Attorney Terry Crone advised the Board that he had prepared a resolution recognizing and acknowledging the existence and operation of Discovery Hall Museum. The resolution is required in conjunction with a grant application being made by Richard Welch for Discovery Hall. Mr. Crone recommended adoption of the resolution. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the following resolution was adopted: RESOLUTION NO. 1, 1979 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, RECOGNIZING AND ACKNOWLEDGING THE EXISTENCE OF THE DISCOVERY HALL 14USEUM AS A CULTURAL, HISTORICAL AND INDUSTRIAL LANDMARK WHICH DISPLAYS AND MEMORIALIZES THE C011MJNITY'S PRODUCTS AND ACHIEVEMENTS. WHEREAS, the Board of Public Works recognizes and acknowledges the Discovery Hall Museum as a cultural, historical and industrial landmark which displays and memorializes the community's products and achievements, including, among other features, the Studebaker Historic Vehicle Collection. WHEREAS, the Discovery Hall Museum lends educational and cultural pride by its permanent embodiment and memorialization of the community's industrial and technological achievements. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana that: SECTION 1. The Board of recognizes the Discovery institution and strongly people of this City of t' cultural and educational the achievements of this community pride. Public Works of the City of South Bend Hall Museum as a cultural and educational encourages the continued support by the ze Discovery Hall Museum as a permanent institution which displays and memorializes community and acts as a symbol of SECTION II. This resolution shall be in full force and effect from and after its adoption by the Board of Public Works and approval by the Mayor, BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: Patricia DeClercq, Clerk Approved this 4th day of January, 1979. s/ Peter J. Nemeth, Mayor MW REGULAR MEETING JANUARY 2, 1979 VACATION RESOLUTION NO. 3467 CONFIRMED This being the date set, hearing was held on Vacation Resolution No. 3467 for the vacation of the first alley south of Monroe Street, running east from Columbia Street approximately one -half block towards Fellows Street, then south to the second alley south of Monroe Street running east and west between Columbia Street and Fellows Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Lloyd Allen, Attorney, was present on behalf of George Ross, who is in the process of purchasing a tract of land abutting the alleys for the purpose of erecting a new business building in the area. It is for this purpose that the vacation is being requested. Mr. Allen said adjacent property owners have been contacted and he knows of no objection to the vacation. Marvin Walz, Evangelical Church Building Corporation, said the church had not been contacted and they do own property in the area. He asked for clarification on the reason for the vacation and said the church property is for sale. Mr. Allen said the vacation is being requested for the erection of a new building for Tire Service, Inc. A map of the area was displayed and Mr. Walz was advised of the lots affected by the alley closing. It was indicated that there are no plans to close the alley behind the church property and that the vacated property will be divided among the abutting property owners. Mr. Walz said he was just interested iniclarification of the plans and had no objection at this time. Mr. Mullen asked if the property was properly zoned for the planned operation and Mr. Allen replied that it was properly zoned. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Vacation Resolution was confirmed and the Board directed that an Assessment Roll showing benefits and damages to affected properties be prepared. ASSESSMENT ROLL APPROVED - VACATION RESOLUTION NO. 3465, 1978 PROCEEDINGS CLOSED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3465, 1978 for the vacation of the first alley south of Mishawaka Avenue from 34th Street to the first north -south alley. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. There was no one present to speak on the Assessment Roll and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll listing $0.00 net benefits and $0.00 net damages was approved and said resolution is in all things ratified and confirmed and said proceedings closed. SALE OF PARKING METERS AND SPARE PARTS;APPROVED Joseph Paszli, Manager of the Municipal Parking Facilities, submitted to the Board a recommendation that Bicentennial Parking Meters be sold on an as--is basis for $35.00 each. It was noted that the meters were purchased for $9.0.00 each in.1975 and that there are forty meters for sale. Mr. Paszli advised the Board that he has received approximately fifty requests to purchase the meters. The Board directed that the meters be sold by drawing lots from the names received. Mr. Paszli also requested authorization to negotiate the prase of spare meter parts with prospective purchasers. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the Board authorized Mr. Paszli to sell the Bicentennial Meters as /is for $35.00 each and to negotiate the price of spare parts with buyers.. M 349 REGULAR MEETING JANUARY 2, 1979 PROJECT COMPLETION AFFIDAVIT APPROVED - HIGH STREET RECONSTRUCTION John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board the Project Completion Affidavit and Maintenance Bond covering the High Street reconstruction. The project covers the reconstruction of a portion of High Street from Ireland. Road to a point 380 feet south. The work was done by Dr. Robert Allen, a private developer, and included asphalt pavement, curbs and sewers. The work has been inspected by the Bureau cf Public Construction and acceptance is recommended, subject to receipt of as- built drawings. A three year maintenance bond on the improvements was also submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the Project Completion Affidavit subject to receipt of as- built drawings and filed the Maintenance Bond. ACCEPTANCE OF IBM COPIER BID - BUREAU OF HOUSING Michael L. Vance, Chief Deputy City Controller, reported to the Board that he had reviewed the bids received for the lease /purchase of copying equipment for the Bureau of Housing and was recommending acceptance of the low bid of the I.B.M. Corporation at a monthly rental charge of $535.57, plus.$99.39 for a 20 bin collator and $4. &2 for a collator attachment. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation to award the bid to I.B.M. CONTRACT WITH HUMANE SOCIETY APPROVED A contract between the City of South Bend and the Humane Society was submitted to the Board. The contract provides for the payment of $55,000 to the Humane Society for animal control services from January 1, 1979 to December 31, 1979 with payments to be made monthly. The contract further provides for payment of $10.00 for each animal control emergency call to which the society responds. Mr. Mullen indicated the contract will be funded through Revenue Sharing. Upon motion made by Mr -. McMahon, seconded by Mr. Brunner and carried, the contract was approved, subject to funding. FILING OF CORRESPONDENCE RE: HASTINGS STREET SIDEWALK REPAIRS Mr. McMahon noted receipt of correspondence from William R. Neal complimenting Park Superintendent James R. Seitz and his staff for efforts made to complete sidewalk repairs on Hastings Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter was ordered filed and a copy sent to Mr. Seitz. ADOPTION OF VACATION RESOLUTION NO. 3466. 1979 The Division of Engineering reported to the Board that the petition of Indiana University to vacate a portion of Vine Street and two alleys had been reviewed and there is no objection to the vacation subject to existing utility easements and to meeting the requirements of the Fire Department for providing necessary fire protection to the area. Deputy City Attorney Terry Crone noted that the Fire Prevention Bureau has advised their requirements have been met and they have no objection to the vacation. The Area Plan Commission held a public hearing on the petition and recommends the vacation favorably to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the reports were ordered filed and the following resolution was adopted: W REGULAR MEETING JANUARY 2. 1979 VACATION RESOLUTION NO. 3466, 1979 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: A Portion of Vine Street from the west right -of -way line of 20th Street running west a distance of 147.`50 feet and the north -south alley west of 20th Street, from the south right -of -way line of Vine Street south to the north right -of -way line of the first east -west alley south of Vine Street, a distance of 264 feet and the first east -west alley south of Vine Street and west of 20th Street, running west from the west right -of -way line of 20th Street to the west right -of -way line of the north -south alley west of 20th Street. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer-, ''surface water control- structures and ditches, within the vacated right of way, unless such rights are released by the individual[ Utilities.' The following property may be injuriously or beneficially affected by such vacation: Lot Nos. 30, 31, 32, 33, 34, 35 and 36, Hammond & Whitcomb Addition Notice_of,this resolution shall be published on the 5th and 12th day of January, 1979 in the South Bend Tribune and in the Tri- County News. This Board, at its office on the 22nd day of January, 1979 at 9:30 o'clock A.M., will hear and receive remonstrances from all persons interested in or.affected by these proceedings. Adopted this 2nd day of .January, 1979. ATTEST: s/ Patricia DeClercq Clerk TRAFFIC CONTROL DEVICES'APPROVED BOARD OF PUBLIC WORKS s% Patrick M. McMahon sj Thomas J Brunner, Jr. s/ Peter H. Mullen Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the installation of the following traffic control devices A. Install stop signs on Napoleon at Eddy, an uncontrolled "T" intersection. B. Install No Parking Anytime signs on West Side of Ironwood from Jefferson to Grand Trunk RR Crossing. M REGULAR MEETING JANUARY 2, 1979 C. Revise Yield Sign to Stop Sign on Northwood at Rockne because of increased use by pedestrians and present disregard of yield signs. D. Revise Stop to 4 -Way Stop at Diamond and Vassar, as warranted by accident rate since 1973. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. BID ADVERTISING APPROVED.- TYPEWRITER MAINTENANCE Michael L. Vance, Chief Deputy City Controller, Board specifications for typewriter maintenance for 1979 and requested that the Board advertise sealed bids to be received on January 15. Upon Mr. McMahon, seconded by Mr. Brunner and carrie the request and directed the Clerk to advertise APPROVAL OF CLAIMS submitted to the for City offices for bids, with motion made by 3, the Board approved for bids. Michael L. Vance, Chief Deputy City Controller, submitted to the Board Claim Docket Numbers 24484 through 35417 and recommended approval. Upon motion made by,Mr. McMahon., seconded by Mr. Brunner and carried, the Board approved Claim Docket-Numbers 24484 through 35417 and directed that checks for payment be issued. FILING OF YEARLY REPORT OF TRASH AND WEED CONTROL PROGRAM The yearly report of the Trash and Weed Control Program was submitted to the Board by Ed Nowak, Foreman. The report indicated 258 properties cleaned by order of the Board of Works, 60 on the request of the Environmental Protection Office and note&425`loads,'to the dump from complaints processed, 21 loads from the city- wide clean -up and 80 loads from the summer crew. In addition, work was done to clean snow off downtown crosswalks, plow city -owned parking lots, patch streets, clean islands and viaducts, pick up bagged leaves, weed cutting on city -owned lots and control of the summer youth and clean -up crew. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. CERTIFICATES OF INSURANCE FILED Certificates of Insurance from Cole Associates, Inc. and E. L. Zimmerman Company were submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the certificates were ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period December 12 through December 24 was submitted to the Board. The report indicated thirty -nine outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. 352 REGULAR MEETING APPOINTMENT OF BUILDING COMMISSIONER APPROVED JANUARY 2, 1979 Mayor Peter J. Nemeth appeared before the Board and recommended the appointment of James Markle as Building Commissioner. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation and appointed James Markle as Building Commissioner. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting at- 1 n . 9n n Tn ATTEST: Patricia DeClercq, Clerk 7 IL �J