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HomeMy WebLinkAbout12/11/1978 Board of Public Works MinutesREGULAR MEETING 33 DECEMBER 11, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, December 11, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the December 4 meeting had been reviewed and he made a motion that the minutes be approved. Mr. McMahon seconded the motion and it carried. AGENDA ITEM ADDED Mr. McMahon noted receipt of a letter from the March of Dimes after the posting of the meeting agenda. He made a motion that the letter be added to the agenda at this time. Mr. Brunner seconded the motion and it carried. CHANGE OF DATE IN MARCH OF DIMES WALKATHON APPROVED' The March of Dimes submitted a written request to change the date of their scheduled Walkathon.from April 14, 1979 to April 21, 1979. The proposed route was also submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the date change was approved and the route was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. OPENING OF BIDS - RENTAL OF,UNIFORMS This was the date set for receiving bids for the rental of uniforms for various. Bureaus of the City. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Monarch Industrial Towel & Uniform Co. Bid was signed by Juhne Schultz, South Bend, Indiana non- collusion affidavit was in order and a certified check was submitted with the bid. Bid - Group 1 - $1.89 "per week - $778.68 Group II- 4.72 per week - 37.76 Group III 1.16 per week - 48.72 Group IV .95 per week - 7.60 Group V 3.62 per week - 7.24 Group V 6.31 per week - 50.48 Weekly Total - $930.48 - 104 Weeks - $96,769.92 Swank Uniform Rental Bid was signed by Gerald R. Hogan, South Bend, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - Group 1 $1.99 per week - $823.86 Group II 4.80 per week - 38.40 Group III .99 per week - 41.58 Group IV .99 per week - 7.92 Group V 4.50 per week - 36.00 Weekly Total - $947.76 - 104 Weeks - $98,567.04 332 REGULAR MEETING F. W. Means Company South Bend, Indiana DECEMBER 11, 1978 Bid was signed by Robert Klimek, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - Group I $1.90 per week - $782.80 Group II 5.00 per week - 40.00 Group III 1.05 per week - 44.10 Group IV 1.05 per week - 8.40 Group V 6.05 per week - 48.40 Group V 3.65 per week - 7.30 Total Cost 104 Weeks - $96,824.00 Model Coverall Company - Deputy City Attorney Terry A. Crone advised the Board that the bid was submitted with no bid bond or certified check as required by State law and printed in the Notice to Bidders. Mr. Crone recommended that the bid be rejected. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bid of Model Coverall Company was rejected as being non- responsive to the bid invitation because no bid security was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the City Controller's Office for review and recommendation. OPENING OF BIDS - HOME LOCKS FOR THE ELDERLY This was the date set for receiving bids for Home Locks for the Elderly. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Seifer Safe and Lock Service Bid was signed by George Siefer, South Bend, Indiana non - collusion affidavit was in order and a certified check was submitted with the bid. Bid - Kwikset #885 Double Cylinder Deadlock $17.45 each 8.00 installation Falcon D370S $16.00 each 7.00 installation Dexter 4209 $16.50 each 7.00 installation Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the Police Department for review and recommendation. PUBLIC HEARING - PROPOSED USE OF REVENUE SHARING FUNDS This was the date set for holding a public hearing on the proposed use of revenue sharing funds in the amount of $1,873,282.00 for the calendar year 1979. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient.. Mr. McMahon noted that this was the public hearing on the proposed use of funds. In accordance with the guidelines adopted for such use of revenue sharing funds,, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer program and Senior Citizens Group of LaSalle Park. There were no citizens present who wished to speak on the matter and LJ REGULAR MEETING DECEMBER 11, 1978 333 no written comments were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the public hearing was closed and the information will be transmitted to the City Controller and the Common Council along with the minutes of this public hearing. APPROVAL OF CONTRACT — CRIME VICTIM COUNSELING FOR THE ELDERLY John Cimino, Director of the Criminal Justice Planning Bureau, submitted to the Board a contract for the second year project of Crime Victim Counseling for the Elderly through REAL Services. The program has received second year funding in the amount of $12,200.00 from federal funds, $678.89 from state funds and $678.89 from the Police Department crime control fund, for a total of $13,577.78. The project is the only one of its kind in the state and is highly regarded by the Indiana Criminal Justice Planning Agency. Lester Fox, Director of REAL Services, and Rosemary Bonadies, Crime Victim Counsellor were present. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved. BID ADVERTISING APPROVED - CCTV FOR POLICE DEPARTMENT Chief Michael Borkowski submitted to the Board specifications for a mini CCTV Evidentiary System and CCTV Phase III equipment and requested that the Board authorize advertising for bids. Chief Borkowski noted that Indiana Criminal Justice Planning Agency Grants have been approved for the two bid projects and he requested that bids be received on January 8. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and directed the Clerk to advertise for bids, with sealed bids to be received at the regular meeting on January 8. BUREAU OF HOUSING CONTRACT FOR NORTHEAST NEIGHBORHOOD CENTER APPROVED James Harcus, Director of the Bureau of Housing, submitted to the Board a letter stating that an additional appropriation has been secured to complete the rehabilitation of the Northeast Neighborhood Center. Exterior roofing must be repaired and interior water damage repairs must be made. He has been advised by the HUD Program Management Department that funds can be used without advertising for bids for expenditures of $5,000 or less. A proposal has been submitted from Andrew Troeger & Company for the roof repairs in the amount of $3,974.00. Mr. Harcus requested that the Board approve a contract for the repairs. Upon motion made by Mr.. McMahon, seconded by Mr. Brunner and carried, the Board approved the contract with Andrew Troeger & Company in the amount of $3,974.00 for roof repairs to the Northeast Neighborhood Center. GASOLINE AND FUEL OIL BIDS ACCEPTED John Lentz, City Auditor, submitted to the Board a recommendation for the following bid acceptance for Gasoline and Fuel Oil for 1979: Regular Gasoline - Amoco Oil Company - 44.71G per gallon Leadfree Gasoline- Amoco Oil Company - 47.59 per gallon Furnace Oil - Amoco Oil Company - 40.59( per gallon #4 Diesel Fuel - Murphy Miles Div., Amoco Oil Company - 39.117 per gallon The Board noted receipt of a letter from the Amoco Oil Company, Detroit, Michigan advising that the midwest refinery for Amoco Oil Company is located in Whiting, Indiana with distribution facilities via pipeline terminal from Granger, Indiana. The letter was submitted to clarify the Company's submission of a bid bond with their bid. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter from Amoco Oil Company was filed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation to award the bid. 334 REGULAR MEETING DECEMBER 11, 1978 SALE OF ABANDONED VEHICLES APPROVED Ted Latkowski, Environmental Protection Officer, advised the Board that there are approximately eighty -two abandoned vehicles which have been towed to the City lot at 915 S. Olive Street and held for more than thirty days. He requested that the Board advertise for the sale of the vehicles. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and directed the Clerk to advertise for the sale of the vehicles. CHANGE ORDER NO. E -2 FOR FIRE STATION #6 APPROVED Change Order No. E -2 in the contract with Colip Electric Corporation for Fire Station #6 was submitted to the Board. The change order increases the contract by $731.00 and is for the relocation of the range hood exhaust fan control and new sound cable for the outdoor speakers. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the change order was approved. BID ADVERTISING APPROVED - JANITORIAL SERVICES FOR MSF John Stancati, Director of Utilities, submitted to the Board specifications for Janitorial Services for the Municipal Services Facility and the Jail. The present contract expires on January 31, 1979,and Mr. Stancati requested that the Board advertise for bids for a one year contract from-February 1, 1979 through January 31 1980. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and directed the Clerk to advertise. LETTER RE: TRUCK TRAFFIC ON EWING The Board received a letter from County Councilman Velma Torzewski regarding a complaint about semi -truck traffic on Ewing, between Prairie and Franklin. Mr. McMahon noted that Captain Sweitzer of the Police Department Traffic Detail is aware of the complaint and has been making an investigation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter was referred to Captain Sweitzer for his review and a reply. REQUEST FOR BIKE- A -THON APPROVED — AMERICAN DIABETES ASSOCIATION The American Diabetes Association submitted a request to hold their Sixth Annual Bike -A -Thou on October 7, 1979. The route and insurance will be submitted at a later date but the initial request is being submitted in compliance with the guidelines for such activities, requiring six months advance request. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request subject to coordination of the route by the Bureau of Traffic and Lighting and the Police Department. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 23608 through 24061 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 23608 through 24061 and directed that checks for payment be issued. 3�5 REGULAR MEETING ADOPTION :OF ,VACATION _.RESOLUTION >NO . 3467 ; 1978 DECEMBER 11, 1978 The petition of William Reynolds and Alice Shaffer to vacate the first alley south of Monroe, running ,east, was reviewed by the Engineering Department and the Area Plan Commission Staff. The Engineering Department submitted a report indicating they have no objection to the vacation subject to existing utility easements. The Area Plan Commission Staff reported no objection to the vacation but recommended that adequate turning movements be provided for in the remaining alley. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the reports were filed and the following resolution was adopted: VACATION RESOLUTION NO. 3467, 1978 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: the first alley south of Monroe Street, running east from Columbia Street approximately one -half block toward Fellows Street then south to the second alley south of Monroe Street running east and west between Columbia St. and Fellows St. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation:- Lots 1, 2, 3, 11, 12, 13 and 14, Hudson's Sub of Pt. D & F Addition and Lots 5, 6, 7 and 8 of Stern's Sub. Notice of this Resolution shall be published on the 15th and 22nd day of December, 1978 in the South Bend Tribune and the Tri- County News. This Board, at its office, on the 2nd day of January, 1979, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 11th day of December, 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ PatriciaDeClercq, Clerk BONDS RELEASED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that requests to release the following bonds have been reviewed: Excavation Bond of Asphalt Engineer's Excavation Bond of Braunsdorf's, Inc. Contractor's Bond of Sam Doi Mr. Andrysiak reported no outstanding permits for any of the contractors and recommended release of the bonds. Upon motion made by Mr. Brunner, seconded by Mr. McMahon and carried, the bonds were released. . 336 BOND APPROVED - LOUIS MC ENDARFER Ray S. Andrysiak, Bureau of Engineering, reported to the Board that an Excavation Bond on behalf of Louis E. McEndarfer had been properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. TAXICAB LICENSE DENIED — JEFFREY LEE HARTMAN Peter H. Mullen, City Controller, submitted to the Board the taxicab license application of Jeffrey Lee H-,:r=tman and the recommendation of the Police Department that the application be denied. Mr. Mullen concurred with the Police Department recommendation. Mr. McMahon made a motion that the taxicab license application be denied and the applicant advised that he can request a hearing before the Board on the denial. Mr. Mullen seconded the motion. Mr. Brunner noted that the Police Department recommendation stated that Mr. Hartman did not answer all questions truthfully but the application indicates he did not answer all the questions. The motion to deny the application carried, with Mr. Brunner voting No. BID REJECTED FOR VAC - ALL STREET SWEEPERS Mr. McMahon noted that the Board had sought bids for two Vac -All Street Sweepers anticipating that funding would be approved. It now appears that funding will not be available this year and he made a motion that the bid be rejected, and the bidder notified. Mr. Brunner seconded the motion and it carried. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period November 28.to December 6 was submitted to the Board. The report indicated twenty -five outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. TEMPORARY OFFICE FOR MARV -BORR TOYOTA EXTENDED Mr.. McMahon reported that he met with Mary Borr of Mary Borr Toyota regarding a temporary office located at the SE corner of Main and Western. Mr. Borr advised him that he is initiating action to expand and improve his business in downtown South Bend and hopes to have final plans completed within the next few months. Based on that information, Mr. McMahon made a motion to extend the temporary office at the SE Corner of Main and Western for a six -month period, through June 15, 1979. Mr. Brunner seconded the motion and it carried. DECEMBER 25 MEETING CANCELLED Mr. McMahon made a motion that cancelled and all business held on January 2, 1979. Mr. Mullen There being motion made the meeting no further busin by Mr. McMahon, adjourned at 10 ATTEST.: Patricia DeClercq, Clerk the meeting of December 25 be over until the next regular meeting seconded the motion and it carried. ess to come before the Board, upon seconded by Mr. Brunner and carried,